File #: 13-0722    Name: 8137 & 8140 Increase in Appropriations 2012-13
Type: General Agenda Item Status: Passed
File created: 6/27/2013 In control: Board of Supervisors
On agenda: 7/9/2013 Final action: 7/9/2013
Title: a. Authorize the Auditor-Controller to increase FY 2012-13 appropriations and estimated revenue in the amount of $100,000 for Information Technology Department 001-1930-8137, Information Technology Appropriation Unit INF002; b. Authorize the Auditor-Controller to increase FY 2012-13 appropriations and estimated revenue in the amount of $300,000 for Information Technology Department 001-1930-8140, Telecommunications Appropriation Unit INF001; and c. Authorize the Auditor-Controller to incorporate the approved revenue and appropriations modifications in the FY 2012-13 Approved Budget (4/5th Vote Required). (ADDED VIA ADDENDUM)
Attachments: 1. Completed Board Order
Title
a. Authorize the Auditor-Controller to increase FY 2012-13 appropriations and estimated revenue in the amount of $100,000 for Information Technology Department 001-1930-8137, Information Technology Appropriation Unit INF002;
b. Authorize the Auditor-Controller to increase FY 2012-13 appropriations and estimated revenue in the amount of $300,000 for Information Technology Department 001-1930-8140, Telecommunications Appropriation Unit INF001; and
c. Authorize the Auditor-Controller to incorporate the approved revenue and appropriations modifications in the FY 2012-13 Approved Budget (4/5th Vote Required). (ADDED VIA ADDENDUM)
 
Body
RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
  1. Authorize the Auditor-Controller to increase FY 2012-13 appropriations and estimated revenue in the amount of $100,000 for Information Technology Department 001-1930-8137, Information Technology Appropriation Unit INF002;
  2. Authorize the Auditor-Controller to increase FY 2012-13 appropriations and estimated revenue in the amount of $300,000 for Information Technology Department 001-1930-8140, Telecommunications Appropriation Unit INF001; and
  3. Authorize the Auditor-Controller to incorporate the approved revenue and appropriations modifications in the FY 2012-13 Approved Budget (4/5th Vote Required).
 
SUMMARY/DISCUSSION:
In fulfilling unanticipated external customers' requests for goods and service (to include antennas, radios, servers, and sub-contract labor to support installs), for Public Safety entities, CSUMB, MST, and others, two of the Information Technology Department (ITD) appropriation units (Telecommunications INF001 and Information Technology INF002), received increased revenue which was associated with the increased services provided beyond the FY 2012-13 adopted Budget.  This action is required to properly account for and close transactions associated with FY 2012-13.  
 
OTHER AGENCY INVOLVEMENT:
The Auditor-Controller's Office and the County Budget Analyst have reviewed this recommendation.  
 
FINANCING:
The revenue is currently recognized, but without this transaction, the appropriations will be understated for both units.  This understatement would impact customer departments as the shortfall of appropriations would not allow for the return of unused customer budget amounts, currently held in ITD clearing accounts.  
 
Prepared by: Kathy Wells, Finance Manager, 796-1490
 
Approved by:
 
Dianah Neff, Director of Information Technology
Dated:  June 28, 2013