Title
Authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Renewal and Amendment No. 1 to the Agreement (A-12169) with eCare Manage Inc. for Strategic and Information Technology Services at NMC, extending the Agreement to December 31, 2013 and adding $1,140,000 for a revised total Agreement amount not to exceed $2,490,000 in the aggregate.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Renewal and Amendment No. 1 to the Agreement (A-12169) with eCare Manage Inc. for Strategic and Information Technology Services at NMC, extending the Agreement to December 31, 2013 and adding $1,140,000 for a revised total Agreement amount not to exceed $2,490,000 in the aggregate.
SUMMARY/DISCUSSION:
Natividad Medical Center is working to complete several information technology initiatives to meet regulatory requirements including Delivery System Reform Incentive Payments (DSRIP) goals, and to ensure the facility meets all the necessary upgrades and changes to our various medical systems to maintain the quality of care our patients expect.
In an effort to meet the ongoing needs of our patients it is important that we have a resource available to provide strategic direction to the NMC Information Technology (IT) Department. Over the next year NMC needs to make significant progress toward an electronic health record, and wireless nursing call system. Approval of this Renewal and Amendment No. 1 will allow NMC to maintain existing resources to help NMC move forward with this vision over the next year.
eCare Manage Inc. has performed work for NMC for several years, in 2011 NMC received approval for an agreement of $450,000 for Interim Chief Information Officer services. That contract ended in December 2011. In 2012 NMC entered into a new agreement modifying the services provided by eCare Manage Inc. to delete Interim Chief Information Officer services, to provide the services of a Senior IT Strategist, and to add IT Strategic Direction and Telecommunication Services, for an amount not to exceed $1,350,000. Taken together, the two agreements with eCare Manage Inc. as of December 31, 2012, totaled $1,800,000 in liability to the County.
At this time NMC is requesting the Board to approve a renewal and amendment to the 2012 Agreement, which will add $1,140,000 for the period of January 1, 2013 to December 31, 2013, bringing the total maximum liability under the 2011 and 2012 agreements to $2,940,000, for the period from January 17, 2011through December 31, 2013.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Renewal and Amendment No. 1 as to legal form and risk provisions. Auditor-Controller has reviewed and approved this Renewal and Amendment No. 1 as to fiscal provisions. The Renewal and Amendment No. 1 has also been reviewed and approved by Natividad Medical Center's Board of Trustees.
FINANCING:
The cost for this Renewal and Amendment No. 1 is $1,140,000 and is included in the Fiscal Year 2012/2013 Adopted Budget. There is no impact to the General Fund.
Prepared by: Janine Bouyea, HR Director, 783-2701
Approved by: Harry Weis, Chief Executive Officer, 783-2553
Attachments: Original 2011Agreement; Revised 2012 Agreement, Renewal and Amendment No. 1, eCare Manage NMC Strategic Accomplishments and eCare Manage NMC Clinical Projects Timeline
Attachments on file with the Clerk of the Board