COMPLETED BOARD ORDER�"���24
Before the Board of Supervisors in and for the
County of Monterey, State of California
Budget No: 09/10 147
a. Adopt Resolution approving Monterey County's participation in the State of California,
Department of Justice Electronic Recording Delivery System ERDS) Program requiring
the submittal of an application for system certifications to the ERDS Program;
b. Adopt Resolution approving Monterey County's participation in the California Electronic
Recording Transaction Network Authority CERTNA) and authorizing the County
Recorder, or his designee to: 1. Represent Monterey County on the CERTNA Board of
Directors; 2. Participate in a Multi-County electronic Recording Delivery System
ERDS) for Type 1 and Type 2 instruments, and, when applicable, the return functions of
the State ERDS as established and operated by CERTNA; 3. Issue payments to
CERTNA for the County's per document membership fee as established annually by the
CERTNA Board of Directors in an amount not to exceed the Government Code Section
27397(c)(1) fees collected locally; and 4. In conjunction with the CERTNA Board of
Directors, conduct all negotiations, execute and submit all documents necessary for the
establishment and maintenance of an ERDS and management of CERTNA;
c. Approve the Amendment of Article XIII of the Master Fee Resolution to set and
authorize the collection of an additional one dollar $1.00) for each real property
instrument that is recorded by the County Recorder for electronic recording, pursuant to
Government Code Section 27397(c)(1) and to be effective July 1, 2010; and
d. Direct the Auditor-Controller to establish a Restrictive Revenue account to account for
the Electronic Recording Delivery System ERDS) revenues and expenses.
Upon motion of Supervisor Potter, seconded by Supervisor Armenta, and carried by those
members present, the Board hereby:
a. Adopted Resolution No. 10-118 approving Monterey County's participation in the State of
California, Department of Justice Electronic Recording Delivery System ERDS) Program
requiring the submittal of an application for system certifications to the ERDS Program;
b. Adopted Resolution No. 10-120 approving Monterey County's participation in the California
Electronic Recording Transaction Network Authority CERTNA) and authorizing the
County Recorder, or his designee to: 1. Represent Monterey County on the CERTNA Board
of Directors; 2. Participate in a Multi-County electronic Recording Delivery System ERDS)
for Type 1 and Type 2 instruments, and, when applicable, the return functions of the State
ERDS as established and operated by CERTNA; 3. Issue payments to CERTNA for the
County's per document membership fee as established annually by the CERTNA Board of
Directors in an amount not to exceed the Government Code Section 27397(c)(1) fees
collected locally; and 4. In conjunction with the CERTNA Board of Directors, conduct all
negotiations, execute and submit all documents necessary for the establishment and
maintenance of an ERDS and management of CERTNA;
c. Approved the Amendment of Article XIII of the Master Fee Resolution to set and authorize
the collection of an additional one dollar $1.00) for each real property instrument that is
BIB]
40313-U01
COMPLETED-U02
BOARD-U02
ORDER-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO86930-U03
MG86968-U03
AS86994-U03
AS86998-U03
AI91079-U03
DO91376-U03
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BOARD-U03
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5/14/2010-U04
RIVASR-U04
14949-U05
2-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
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MONTEREY-U07
COUNTY-U07
S-U07
PARTICIPATION-U07
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STATE-U07
OF-U07
CALIFORNIA,-U07
DEPARTMENT-U07
OF-U07
JUSTICE-U07
MONTEREY-U08
COUNTY-U08
HANCOCK-U09
DENISE-U09
HANCOCKD-U10
5/3/2010-U011
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
PROGRAM-U012
REQUIRING-U012
SUBMITTAL-U012
OF-U012
AN-U012
APPLICATION-U012
SYSTEM-U012
CERTIFICATIONS-U012
TO-U012
ERDS-U012
PROGRAM;-U012
B.-U012
ADOPT-U012
RESOLUTION-U012
APPROVING-U012
MONTEREY-U012
COUNTY-U012
S-U012
PARTICIPATION-U012
IN-U012
CALIFORNIA-U012
ELECTRONIC-U012
RECORDING-U012
TRANSACTION-U012
NETWORK-U012
AUTHORITY-U012
CERTNA)-U012
AUTHORIZING-U012
COUNTY-U012
RECORDER,-U012
OR-U012
HIS-U012
DESIGNEE-U012
TO:-U012
1.-U012
REPRESENT-U012
MONTEREY-U012
COUNTY-U012
ON-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS;-U012
2.-U012
PARTICIPATE-U012
IN-U012
A-U012
MULTI-COUNTY-U012
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
TYPE-U012
1-U012
TYPE-U012
2-U012
INSTRUMENTS,-U012
AND,-U012
APPLICABLE,-U012
RETURN-U012
FUNCTIONS-U012
OF-U012
STATE-U012
ERDS-U012
AS-U012
ESTABLISHED-U012
OPERATED-U012
BY-U012
CERTNA;-U012
3.-U012
ISSUE-U012
PAYMENTS-U012
TO-U012
CERTNA-U012
COUNTY-U012
S-U012
PER-U012
DOCUMENT-U012
MEMBERSHIP-U012
FEE-U012
AS-U012
ESTABLISHED-U012
ANNUALLY-U012
BY-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS-U012
IN-U012
AN-U012
AMOUNT-U012
TO-U012
EXCEED-U012
GOVERNMENT-U012
CODE-U012
SECTION-U012
27397(C)(1)-U012
FEES-U012
COLLECTED-U012
LOCALLY;-U012
4.-U012
IN-U012
CONJUNCTION-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS,-U012
CONDUCT-U012
NEGOTIATIONS,-U012
EXECUTE-U012
SUBMIT-U012
DOCUMENTS-U012
NECESSARY-U012
ESTABLISHMENT-U012
MAINTENANCE-U012
O-U012
COMPLETED BOARD ORDER�"���24
recorded by the County Recorder for electronic recording, pursuant to Government Code
Section 27397(c)(1) and to be effective July 1, 2010; and
d. Directed the Auditor-Controller to establish a Restrictive Revenue account to account for the
Electronic Recording Delivery System ERDS) revenues and expenses.
PASSED AND ADOPTED this 11th day of May, 2010, by the following vote, to wit:
AYES: Supervisors Armenta, Calcagno, Salinas, Potter
NOES: None
ABSENT: Supervisor Parker
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Book 75 for the meeting on May 11, 2010.
Dated: May 13, 2010 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
By
Deputy
BIB]
40313-U01
COMPLETED-U02
BOARD-U02
ORDER-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO86930-U03
MG86968-U03
AS86994-U03
AS86998-U03
AI91079-U03
DO91376-U03
C15-U03
COMPLETED-U03
BOARD-U03
ORDER-U03
5/14/2010-U04
RIVASR-U04
14949-U05
2-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
APPROVING-U07
MONTEREY-U07
COUNTY-U07
S-U07
PARTICIPATION-U07
IN-U07
STATE-U07
OF-U07
CALIFORNIA,-U07
DEPARTMENT-U07
OF-U07
JUSTICE-U07
MONTEREY-U08
COUNTY-U08
HANCOCK-U09
DENISE-U09
HANCOCKD-U10
5/3/2010-U011
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
PROGRAM-U012
REQUIRING-U012
SUBMITTAL-U012
OF-U012
AN-U012
APPLICATION-U012
SYSTEM-U012
CERTIFICATIONS-U012
TO-U012
ERDS-U012
PROGRAM;-U012
B.-U012
ADOPT-U012
RESOLUTION-U012
APPROVING-U012
MONTEREY-U012
COUNTY-U012
S-U012
PARTICIPATION-U012
IN-U012
CALIFORNIA-U012
ELECTRONIC-U012
RECORDING-U012
TRANSACTION-U012
NETWORK-U012
AUTHORITY-U012
CERTNA)-U012
AUTHORIZING-U012
COUNTY-U012
RECORDER,-U012
OR-U012
HIS-U012
DESIGNEE-U012
TO:-U012
1.-U012
REPRESENT-U012
MONTEREY-U012
COUNTY-U012
ON-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS;-U012
2.-U012
PARTICIPATE-U012
IN-U012
A-U012
MULTI-COUNTY-U012
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
TYPE-U012
1-U012
TYPE-U012
2-U012
INSTRUMENTS,-U012
AND,-U012
APPLICABLE,-U012
RETURN-U012
FUNCTIONS-U012
OF-U012
STATE-U012
ERDS-U012
AS-U012
ESTABLISHED-U012
OPERATED-U012
BY-U012
CERTNA;-U012
3.-U012
ISSUE-U012
PAYMENTS-U012
TO-U012
CERTNA-U012
COUNTY-U012
S-U012
PER-U012
DOCUMENT-U012
MEMBERSHIP-U012
FEE-U012
AS-U012
ESTABLISHED-U012
ANNUALLY-U012
BY-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS-U012
IN-U012
AN-U012
AMOUNT-U012
TO-U012
EXCEED-U012
GOVERNMENT-U012
CODE-U012
SECTION-U012
27397(C)(1)-U012
FEES-U012
COLLECTED-U012
LOCALLY;-U012
4.-U012
IN-U012
CONJUNCTION-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS,-U012
CONDUCT-U012
NEGOTIATIONS,-U012
EXECUTE-U012
SUBMIT-U012
DOCUMENTS-U012
NECESSARY-U012
ESTABLISHMENT-U012
MAINTENANCE-U012
O-U012
RESOLUTION - ERDSX��"���24
Before the Board of Supervisors in and for the
County of Monterey, State of California
Resolution No: 10 118
RESOLUTION OF THE COUNTY OF MONTEREY BOARD
OF SUPERVISORS APPROVING THE COUNTY OF
MONTEREY TO ESTABLISH AN ELECTRONIC
RECORDING DELIVERY SYSTEM ERDS)
WHEREAS, the Electronic Recording Delivery Act ERDA) of 2004. Government Code section
27391(a) authorizes a County Recorder upon approval by resolution of the Board of Supervisors
to establish an electronic recording delivery system, for the delivery, and, when applicable,
return of specified digitized electronic records and digital electronic records upon system
certification by the State of California, Department of Justice ERDS Program.
WHEREAS, the State of California, Department of Justice ERDS Program has established
regulations and has been delegated the authority for system certification, regulations and
oversight of Electronic Recording Delivery Systems and the County Recorder shall comply with
all of the State of California, Department of Justice ERDS Program regulations; and
NOW, THEREFORE, BE IT RESOLVED that the County of Monterey Board of Supervisors
adopts a resolution approving the County of Monterey's participation in the State of California,
Department of Justice ERDS Program; and approves the County Recorder, or designee to:
Enter into a Memorandum of Understanding with the State of California, Department of
Justice ERDS Program, before system certification, agreeing to the computer System
Administration Fee and annually thereafter by an addendum to the Memorandum of
Understanding;
Issue payments to the State of California, Department of Justice ERDS Program for the
County's proportionate share of the System Administrative Fee; and
Participate in a Multi-County ERDS Program for Type 1 and Type 2 instruments; and
NOW THEREFORE, BE IT FURTHER RESOLVED, that the County Recorder shall be
authorized to:
Submit an application for system certification to the State of California, Department of
Justice ERDS Program; and, in doing so will comply with the California Code of
Regulations, Title 11, Division 1, Chapter 18, Articles 1 through 9; and
Designate those individuals who will have secure and authorized access to the ERDS
comply with Government Code section 27395(b);
BIB]
40313-U01
RESOLUTION-U02
U02
ERDS-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO86930-U03
MG86968-U03
AS86994-U03
AS86998-U03
AI91079-U03
DO91378-U03
C13-U03
RESOLUTIONS-U03
5/14/2010-U04
RIVASR-U04
14949-U05
2-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
APPROVING-U07
MONTEREY-U07
COUNTY-U07
S-U07
PARTICIPATION-U07
IN-U07
STATE-U07
OF-U07
CALIFORNIA,-U07
DEPARTMENT-U07
OF-U07
JUSTICE-U07
MONTEREY-U08
COUNTY-U08
HANCOCK-U09
DENISE-U09
HANCOCKD-U10
5/3/2010-U011
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
PROGRAM-U012
REQUIRING-U012
SUBMITTAL-U012
OF-U012
AN-U012
APPLICATION-U012
SYSTEM-U012
CERTIFICATIONS-U012
TO-U012
ERDS-U012
PROGRAM;-U012
B.-U012
ADOPT-U012
RESOLUTION-U012
APPROVING-U012
MONTEREY-U012
COUNTY-U012
S-U012
PARTICIPATION-U012
IN-U012
CALIFORNIA-U012
ELECTRONIC-U012
RECORDING-U012
TRANSACTION-U012
NETWORK-U012
AUTHORITY-U012
CERTNA)-U012
AUTHORIZING-U012
COUNTY-U012
RECORDER,-U012
OR-U012
HIS-U012
DESIGNEE-U012
TO:-U012
1.-U012
REPRESENT-U012
MONTEREY-U012
COUNTY-U012
ON-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS;-U012
2.-U012
PARTICIPATE-U012
IN-U012
A-U012
MULTI-COUNTY-U012
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
TYPE-U012
1-U012
TYPE-U012
2-U012
INSTRUMENTS,-U012
AND,-U012
APPLICABLE,-U012
RETURN-U012
FUNCTIONS-U012
OF-U012
STATE-U012
ERDS-U012
AS-U012
ESTABLISHED-U012
OPERATED-U012
BY-U012
CERTNA;-U012
3.-U012
ISSUE-U012
PAYMENTS-U012
TO-U012
CERTNA-U012
COUNTY-U012
S-U012
PER-U012
DOCUMENT-U012
MEMBERSHIP-U012
FEE-U012
AS-U012
ESTABLISHED-U012
ANNUALLY-U012
BY-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS-U012
IN-U012
AN-U012
AMOUNT-U012
TO-U012
EXCEED-U012
GOVERNMENT-U012
CODE-U012
SECTION-U012
27397(C)(1)-U012
FEES-U012
COLLECTED-U012
LOCALLY;-U012
4.-U012
IN-U012
CONJUNCTION-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS,-U012
CONDUCT-U012
NEGOTIATIONS,-U012
EXECUTE-U012
SUBMIT-U012
DOCUMENTS-U012
NECESSARY-U012
ESTABLISHMENT-U012
MAINTENANCE-U012
O-U012
RESOLUTION - ERDSX��"���24
Pursuant to California Penal Code section 11105.2(d) notify the ERDS Program if an
individual that has secure access no longer requires that access;
Notify the Board of Supervisors, District Attorney, Computer Security Auditor on
contractual agreement, and the ERDS Program if there are any known or suspected
security violations that compromises the safety and/or security of the ERDS;
Notify the ERDS Program if there is a change of County Recorder; and
Notify the ERDS Program if the County wishes to withdraw their system certification.
PASSED AND ADOPTED on this 11th day of May, 2010, upon motion of Supervisor Potter,
seconded by Supervisor Armenta, by the following vote, to-wit:
AYES: Supervisors Armenta, Calcagno, Salinas, Potter
NOES: None
ABSENT: Supervisor Parker
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Book 75 for the meeting on May 11, 2010.
Dated: May 13, 2010 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, Stat f California
By T f 1
Deputy
BIB]
40313-U01
RESOLUTION-U02
U02
ERDS-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO86930-U03
MG86968-U03
AS86994-U03
AS86998-U03
AI91079-U03
DO91378-U03
C13-U03
RESOLUTIONS-U03
5/14/2010-U04
RIVASR-U04
14949-U05
2-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
APPROVING-U07
MONTEREY-U07
COUNTY-U07
S-U07
PARTICIPATION-U07
IN-U07
STATE-U07
OF-U07
CALIFORNIA,-U07
DEPARTMENT-U07
OF-U07
JUSTICE-U07
MONTEREY-U08
COUNTY-U08
HANCOCK-U09
DENISE-U09
HANCOCKD-U10
5/3/2010-U011
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
PROGRAM-U012
REQUIRING-U012
SUBMITTAL-U012
OF-U012
AN-U012
APPLICATION-U012
SYSTEM-U012
CERTIFICATIONS-U012
TO-U012
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PROGRAM;-U012
B.-U012
ADOPT-U012
RESOLUTION-U012
APPROVING-U012
MONTEREY-U012
COUNTY-U012
S-U012
PARTICIPATION-U012
IN-U012
CALIFORNIA-U012
ELECTRONIC-U012
RECORDING-U012
TRANSACTION-U012
NETWORK-U012
AUTHORITY-U012
CERTNA)-U012
AUTHORIZING-U012
COUNTY-U012
RECORDER,-U012
OR-U012
HIS-U012
DESIGNEE-U012
TO:-U012
1.-U012
REPRESENT-U012
MONTEREY-U012
COUNTY-U012
ON-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS;-U012
2.-U012
PARTICIPATE-U012
IN-U012
A-U012
MULTI-COUNTY-U012
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
TYPE-U012
1-U012
TYPE-U012
2-U012
INSTRUMENTS,-U012
AND,-U012
APPLICABLE,-U012
RETURN-U012
FUNCTIONS-U012
OF-U012
STATE-U012
ERDS-U012
AS-U012
ESTABLISHED-U012
OPERATED-U012
BY-U012
CERTNA;-U012
3.-U012
ISSUE-U012
PAYMENTS-U012
TO-U012
CERTNA-U012
COUNTY-U012
S-U012
PER-U012
DOCUMENT-U012
MEMBERSHIP-U012
FEE-U012
AS-U012
ESTABLISHED-U012
ANNUALLY-U012
BY-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS-U012
IN-U012
AN-U012
AMOUNT-U012
TO-U012
EXCEED-U012
GOVERNMENT-U012
CODE-U012
SECTION-U012
27397(C)(1)-U012
FEES-U012
COLLECTED-U012
LOCALLY;-U012
4.-U012
IN-U012
CONJUNCTION-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS,-U012
CONDUCT-U012
NEGOTIATIONS,-U012
EXECUTE-U012
SUBMIT-U012
DOCUMENTS-U012
NECESSARY-U012
ESTABLISHMENT-U012
MAINTENANCE-U012
O-U012
RESOLUTION - CERTNAX��"���24
Before the Board of Supervisors in and for the
County of Monterey, State of California
Resolution No: 10 120
RESOLUTION OF THE COUNTY OF MONTEREY BOARD
OF SUPERVISORS APPROVING THE COUNTY OF
MONTEREY PARTICIPATION IN THE CALIFORNIA
ELECTRONIC RECORDING NETWORK AUTHORITY
CERTNA)
WHEREAS, the Electronic Recording Delivery Act ERDA) of 2004. Government Code section
27391(a) authorizes a County Recorder upon approval by resolution of the Board of Supervisors
to establish an electronic recording delivery system, for the delivery, and, when applicable,
return of specified digitized electronic records and digital electronic records upon system
certification by the State of California, Department of Justice ERDS Program.
WHEREAS, the State of California, Department of Justice ERDS Program has established
regulations and has been delegated the authority for system certification, regulations and
oversight of Electronic Recording Delivery Systems and the County Recorder shall comply with
all of the State of California, Department of Justice ERDS Program regulations; and
NOW, THEREFORE, BE IT RESOLVED that the County of Monterey Board of Supervisors
adopts a resolution approving the County of Monterey's participation in the State of California,
Department of Justice ERDS Program; and approves the County Recorder, or designee to:
Enter into a Memorandum of Understanding with the State of California, Department of
Justice ERDS Program, before system certification, agreeing to the computer System
Administration Fee and annually thereafter by an addendum to the Memorandum of
Understanding;
Issue payments to the State of California, Department of Justice ERDS Program for the
County's proportionate share of the System Administrative Fee; and
Participate in a Multi-County ERDS Program for Type 1 and Type 2 instruments; and
NOW THEREFORE, BE IT FURTHER RESOLVED, that the County Recorder shall be
authorized to:
Submit an application for system certification to the State of California, Department of
Justice ERDS Program; and, in doing so will comply with the California Code of
Regulations, Title 11, Division 1, Chapter 18, Articles 1 through 9; and
Designate those individuals who will have secure and authorized access to the ERDS
comply with Government Code section 27395(b);
BIB]
40313-U01
RESOLUTION-U02
U02
CERTNA-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO86930-U03
MG86968-U03
AS86994-U03
AS86998-U03
AI91079-U03
DO91379-U03
C13-U03
RESOLUTIONS-U03
5/14/2010-U04
RIVASR-U04
14949-U05
2-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
APPROVING-U07
MONTEREY-U07
COUNTY-U07
S-U07
PARTICIPATION-U07
IN-U07
STATE-U07
OF-U07
CALIFORNIA,-U07
DEPARTMENT-U07
OF-U07
JUSTICE-U07
MONTEREY-U08
COUNTY-U08
HANCOCK-U09
DENISE-U09
HANCOCKD-U10
5/3/2010-U011
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
PROGRAM-U012
REQUIRING-U012
SUBMITTAL-U012
OF-U012
AN-U012
APPLICATION-U012
SYSTEM-U012
CERTIFICATIONS-U012
TO-U012
ERDS-U012
PROGRAM;-U012
B.-U012
ADOPT-U012
RESOLUTION-U012
APPROVING-U012
MONTEREY-U012
COUNTY-U012
S-U012
PARTICIPATION-U012
IN-U012
CALIFORNIA-U012
ELECTRONIC-U012
RECORDING-U012
TRANSACTION-U012
NETWORK-U012
AUTHORITY-U012
CERTNA)-U012
AUTHORIZING-U012
COUNTY-U012
RECORDER,-U012
OR-U012
HIS-U012
DESIGNEE-U012
TO:-U012
1.-U012
REPRESENT-U012
MONTEREY-U012
COUNTY-U012
ON-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS;-U012
2.-U012
PARTICIPATE-U012
IN-U012
A-U012
MULTI-COUNTY-U012
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
TYPE-U012
1-U012
TYPE-U012
2-U012
INSTRUMENTS,-U012
AND,-U012
APPLICABLE,-U012
RETURN-U012
FUNCTIONS-U012
OF-U012
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RESOLUTION - CERTNAX��"���24
Pursuant to California Penal Code section 11105.2(d) notify the ERDS Program if an
individual that has secure access no longer requires that access;
Notify the Board of Supervisors, District Attorney, Computer Security Auditor on
contractual agreement, and the ERDS Program if there are any known or suspected
security violations that compromises the safety and/or security of the ERDS;
Notify the ERDS Program if there is a change of County Recorder; and
Notify the ERDS Program if the County wishes to withdraw their system certification.
PASSED AND ADOPTED on this 11th day of May, 2010, upon motion of Supervisor Potter,
seconded by Supervisor Armenta, by the following vote, to-wit:
AYES: Supervisors Armenta, Calcagno, Salinas, Potter
NOES: None
ABSENT: Supervisor Parker
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Book 75 for the meeting on May 11, 2010.
Dated: May 13, 2010 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
By T i~-
Deputy
BIB]
40313-U01
RESOLUTION-U02
U02
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SIGNED BOARD REPORTX��"���MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: May 11, 2010 AGENDA NO.:
SUBJECT: A) Adopt Resolution approving Monterey: County's participation in the State of
California, Department of Justice. Electronic Recording Delivery System
ERDS) Program. requ~nrtg.;,the submttt~ of::.anapplication for system
certifications to theERDS Program;
B) Adopt a Resolution approving Monterey County's participation in the
California Electronic Recording Transaction Network Authority CERTNA)
and authorizing the County Recorder, or his designee to:
1. Represent Monterey County on the CERTNA Board of Directors;
2. Participate in a. Multi-County,. electronic Recording Delivery System
ERDS) for Type 1 and" Type 2 instruments, and, when applicable, the
return functions-of the State ERDS as established and operated by CERTNA;
3. Issue payments to CERTNA for the County's per document membership
fee as established annually by the CERTNA Board of Directors in an amount
not to exceed the Government Code Section 27397(c)(1) fees collected
locally; and
4. In conjunction with the CERTNA Board of Directors, conduct all
negotiations, execute and submit all documents necessary for the
establishment and maintenance`of an ERDS and management of CERTNA;
C) Approve, the Amendment of Article XIII of the. Master, Fee Resolution to set
and authorize the collection of.an additional one dollar $1.00) for each real
property instrument'that is recorded by the County Recorder for electronic
recording, pursuant to Government Code Section 27397(c)(1) and to be
effective July 1, 2010; and
D) Direct the Auditor-Controller to establish a Restrictive Revenue account for
the Electronic Recording Delvery, System ERDS) revenues and expenses.
DEPARTMENT: Recorder-County Clerk
RECOMMENDATION:
It is recommended that the Board of Supervisors:
I
A) Adopt Resolution approving Monterey County's iparticipation in the State of California,
Department of Justice Electronic Recording-Delivery System ERDS) Program requiring the
submittal of an application for system certifications to the ERDS Program;
B) Adopt Resolution approving' Monterey County's i participation, in the California Electronic
Recording Transaction Network Authority CERTNA) and authorizing the County Recorder, or
his designee to:
1. Represent Monterey County on the CERTNA Board of Directors;
2. Participate in a Multi-County electronic Recording Delivery System ERDS) for Type 1 and
Type 2 instruments, and, when applicable, the return functions of the State ERDS as established
and operated by CERTNA; + c~711r,rr~t C +~_
3. Issue payments to CERTNA' for the,,-Count_y's per_ document membership fee as established
annually by the CERTNA Board of Directors in an' amount not to�exceed the Government Code
Section 27397(c)(1) fees collected locally; and
4. In conjunction with the CERTNA Board of Directors, conduct all negotiations, execute and
submit all documents necessary for the establishment and maintenance of an ERDS and
management of CERTNA;
C) Approve the Amendment of Article XIII of the Master Fee Resolution to set and authorize the
collection of an additional one dollar $1.00) for each real property instrument that is recorded
BIB]
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SIGNED BOARD REPORTX��"���by the County Recorder for electronic recording, pursuant to Government Code Section
27397(c)(1) and to be effective July 1, 2010; and,
D) Direct the Auditor-Controller to establish a Restrictive Revenue account for the Electronic
Recording Delivery System ERDS) revenues and expenses.
SUMMARY/DISCUSSION:
The Monterey County Recorder's Office is responsible for examining and recording all documents
that deal with establishing ownership of land in Monterey County. This includes the recording of
title documents, notes, and home loan payoffs by homeowners, title companies, mortgage
companies and government agencies involved in real estate transactions. Until recently, traditional
technology required that the recording process involve the delivery and recordation of only original
paper versions of documents. The requested actions would facilitate Monterey County to now take
advantage of technological advances in Electronic Recordation of Property related documents. The
requested actions would facilitate Monterey County to now take advantage of technological
advances in Electronic Recordation of Property related documents: Type 1 instruments, which
affect a right, title or interest in real property and shall be delivered as digitized electronic records
and Type 2 instruments, such as Reconvenyances and Substitutions of Trustee which may be
delivered as digitized or digital electronic documents.
ERDS
The Electronic Recording Delivery Act ERDA) of 2004 Govt. Code Sec. 27390-27399)
established a local option for electronic filing of real property instruments. ERDA requires the
Attorney General to certify and provide oversight for any electronic recording delivery system;
the Department of Justice DO J) has been assigned the responsibility for the implementing the
2004 ERDA.
Regulations to administer the ERDS have been established under Title 11, Division 1, Chapter 18,
Articles 1 through 9 of the California Code of Regulations. The regulations define guidelines,
procedures and standards which shall ensure the security of an ERDS. Under the law, a county's
electronic recording delivery system must meet specified security standards and all persons with a
secure access role are required to undergo fingerprint criminal history checks.
To establish an electronic recording delivery system, the County Recorder must be authorized by
resolution of the Board of Supervisors and then obtain system certification from the state ERDS
Program. Certain title insurers, underwritten title companies, institutional lenders and local, state or
federal government agencies would then be allowed to use a certified county ERDS to send images
of original paper documents.
A local ERDS program would be a service to the taxpayers of Monterey County in expediting
the recording process as well as promoting a convenience to the recording public. It also helps
the Recorder's Office in recording documents more efficiently and permits advantages related to
the storage and retrieval of documents in the advances in technology that are resultant from the
recordation of those documents in electronic format.
CERTNA
The California Electronic Recording Transaction Network Authority CERTNA), a California
public entity established in July 2007, has standardized electronic recording of documents
across multiple member counties by creating an umbrella agency to develop, operate, and
maintain an ERDS. It is recommended that the Board adopt a resolution approving the
BIB]
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SIGNED BOARD REPORTX��"���County's participation in CERTNA and authorizing the Assessor-Recorder-County Clerk, or his
designee, to represent the County on the CERTNA Board of Directors. If adopted, the
Resolution will formally establish a cooperative and mutually beneficial relationship between
the County and CERTNA and to set forth the initial commitments of the County.
ELECTRONIC RECORDING FEES
Government Code section 27397(c)(1) authorizes the Recorder to impose a fee, up to $1.00, for
each real property instrument that is recorded by Monterey County. The fees collected may not
exceed the reasonable total costs of the ERDS system, review and approval of vendors and
potential authorized submitters, security testing, and reimbursement to the Attorney General for
regulation and oversight. It is recommended that the Board approve the proposed new $1.00
recording fee as an amendment to the County Master Fee Resolution, Article XIII in accordance
with state law. The requested effective date of the fee is July 1, 2010, to permit time for notice
to the public.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed the requested Resolutions as to form.
FINANCING:
The collection of fees authorized under this Resolution will reflect cost recovery increases only; the
requested fees, in fact, will not exceed the costs of services. The estimated annual fee to be paid to
the DOJ ERDS program is $4,200.00 and the estimated annual fee to be paid to CERTNA is
$42,000.00, which will decrease as more counties join the program. Approval of recommended
actions will have no impact on the General Fund.
Prepared by:
Alicia R. Sotelo
Assistant County Clerk/Recorder
759-6693
Date: c 14-.P bbl 0
S L v
Stephen L. Vagnini
Assessor-County Clerk/Recordet
V
Date: q_ &-
Enc. Order
Resolutions
Article XIII as proposed for amendment
Cc: Auditor-Controller
County Counsel
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ARTICLE XIII - ASSESSOR-COUNT���ARTICLE XIII
ASSESSOR-COUNTY CLERK-RECORDER
1. ASSESSOR
A. Fees allowed pursuant to Section 5.28.020 of the Monterey County Code for preparation
and furnishing of copies by the Assessor's Office.
Description
Amount
Unit
1. Copy of Print of Assessor's Maps $ 2.00 Each
2. Copies of ten or more Assessor's Maps in a series......... $ 1.50 Each
3. Photocopy $ 1.00 Page
4. Computer Screen Laser Print $ 1.00 Page
B. Fees allowed pursuant to Section 408.3 of the California Revenue and Taxation Code
for public inspection of property characteristics information maintained by the Assessor.
Description Amount Unit
1. Request for property characteristics $ 8.00 Per Request
C. The Assessor shall charge the following fees for the following services:
Description Amount Unit
1. Splits and Combinations $ 45.00 Per request
2. Lot Line Adjustments $ 45.00 Per request
3. Tax Clearance letters $ 50.00 Per request
4. Reports of Appeal Activity for Bond Analysis $ 50.00 Per request
5. Assessor's Roll Data
Community Reports
Ownership/Mailing list $65.00
Per request
Ownership plus Assessed Valuations $100.00 Per request
Ownership, Assessed Valuations &Characteristics $200.00 Per request
Media added cost)
Electronic delivery No Cost
CD Creation $25.00
Per request
Hardcopy $65.00 Per request
Countywide Report
Ownership/Mailing list $100.00
Per request
Ownership plus Assessed Valuations $200.00 Per request
Ownership, Assessed Valuations &Characteristics $500.00 Per request
Media added cost)
Electronic delivery No Cost
CD Creation $65.00
Per request
Hardcopy $150.00 Per request
XIII-1
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40313-U01
ARTICLE-U02
XIII-U02
U02
ASSESSOR-COUNTY-U02
CLERK-RECORDER-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO86930-U03
MG86968-U03
AS86994-U03
AS86998-U03
AI91079-U03
DO91381-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
5/14/2010-U04
RIVASR-U04
14949-U05
2-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
APPROVING-U07
MONTEREY-U07
COUNTY-U07
S-U07
PARTICIPATION-U07
IN-U07
STATE-U07
OF-U07
CALIFORNIA,-U07
DEPARTMENT-U07
OF-U07
JUSTICE-U07
MONTEREY-U08
COUNTY-U08
HANCOCK-U09
DENISE-U09
HANCOCKD-U10
5/3/2010-U011
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
PROGRAM-U012
REQUIRING-U012
SUBMITTAL-U012
OF-U012
AN-U012
APPLICATION-U012
SYSTEM-U012
CERTIFICATIONS-U012
TO-U012
ERDS-U012
PROGRAM;-U012
B.-U012
ADOPT-U012
RESOLUTION-U012
APPROVING-U012
MONTEREY-U012
COUNTY-U012
S-U012
PARTICIPATION-U012
IN-U012
CALIFORNIA-U012
ELECTRONIC-U012
RECORDING-U012
TRANSACTION-U012
NETWORK-U012
AUTHORITY-U012
CERTNA)-U012
AUTHORIZING-U012
COUNTY-U012
RECORDER,-U012
OR-U012
HIS-U012
DESIGNEE-U012
TO:-U012
1.-U012
REPRESENT-U012
MONTEREY-U012
COUNTY-U012
ON-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS;-U012
2.-U012
PARTICIPATE-U012
IN-U012
A-U012
MULTI-COUNTY-U012
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
TYPE-U012
1-U012
TYPE-U012
2-U012
INSTRUMENTS,-U012
AND,-U012
APPLICABLE,-U012
RETURN-U012
FUNCTIONS-U012
OF-U012
STATE-U012
ERDS-U012
AS-U012
ESTABLISHED-U012
OPERATED-U012
BY-U012
CERTNA;-U012
3.-U012
ISSUE-U012
PAYMENTS-U012
TO-U012
CERTNA-U012
COUNTY-U012
S-U012
PER-U012
DOCUMENT-U012
MEMBERSHIP-U012
FEE-U012
AS-U012
ESTABLISHED-U012
ANNUALLY-U012
BY-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS-U012
IN-U012
AN-U012
AMOUNT-U012
TO-U012
EXCEED-U012
GOVERNMENT-U012
CODE-U012
SECTION-U012
27397(C)(1)-U012
FEES-U012
COLLECTED-U012
LOCALLY;-U012
4.-U012
IN-U012
CONJUNCTION-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS,-U012
CONDUCT-U012
NEGOTIATIONS,-U012
EXECUTE-U012
SUBMIT-U012
DOCUMENTS-U012
NECESSARY-U012
ESTABLISHMENT-U012
MAINTENANCE-U012
O-U012
ARTICLE XIII - ASSESSOR-COUNT��� Custom Report
Ownership/Mailing list $150.00 Per request
Ownership plus Assessed Valuations $225.00 Per request
Ownership, Assessed Valuations &Characteristics $400.00 Per request
Media added cost)
Electronic delivery No Cost
CD Creation $25.00 Per request
Hardcopy $65.00 Per request
Specific requests of limited data are charged on a case-by-case basis $1.15/
minute.
6. Internet Subscription Service $500.00 Annual fee
Per subscriber
7. Change of Ownership
Beneficial Ownership Statement request $50.00 Per request
Beneficial Ownership request late filing 30 days) $100.00 Per request
Affidavit of Entity Transfer request $50.00 Per request
Affidavit of Entity Transfer late filing 30 days).....$100.00 Per request
Apply Penalty if Change of Ownership statements
not returned in 45 days $20.00 Per recording
D. Fess allowed pursuant to Section 63.1(j)(2) of the California Revenue & Taxation Code to
process Claim forms for exemption from real property reassessment.
1. Fee for reasonable costs incurred by assessor for reassessment work done due to
failure to file exemption claim for exclusion........... $175.00 Per request
BIB]
40313-U01
ARTICLE-U02
XIII-U02
U02
ASSESSOR-COUNTY-U02
CLERK-RECORDER-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO86930-U03
MG86968-U03
AS86994-U03
AS86998-U03
AI91079-U03
DO91381-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
5/14/2010-U04
RIVASR-U04
14949-U05
2-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
APPROVING-U07
MONTEREY-U07
COUNTY-U07
S-U07
PARTICIPATION-U07
IN-U07
STATE-U07
OF-U07
CALIFORNIA,-U07
DEPARTMENT-U07
OF-U07
JUSTICE-U07
MONTEREY-U08
COUNTY-U08
HANCOCK-U09
DENISE-U09
HANCOCKD-U10
5/3/2010-U011
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
PROGRAM-U012
REQUIRING-U012
SUBMITTAL-U012
OF-U012
AN-U012
APPLICATION-U012
SYSTEM-U012
CERTIFICATIONS-U012
TO-U012
ERDS-U012
PROGRAM;-U012
B.-U012
ADOPT-U012
RESOLUTION-U012
APPROVING-U012
MONTEREY-U012
COUNTY-U012
S-U012
PARTICIPATION-U012
IN-U012
CALIFORNIA-U012
ELECTRONIC-U012
RECORDING-U012
TRANSACTION-U012
NETWORK-U012
AUTHORITY-U012
CERTNA)-U012
AUTHORIZING-U012
COUNTY-U012
RECORDER,-U012
OR-U012
HIS-U012
DESIGNEE-U012
TO:-U012
1.-U012
REPRESENT-U012
MONTEREY-U012
COUNTY-U012
ON-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS;-U012
2.-U012
PARTICIPATE-U012
IN-U012
A-U012
MULTI-COUNTY-U012
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
TYPE-U012
1-U012
TYPE-U012
2-U012
INSTRUMENTS,-U012
AND,-U012
APPLICABLE,-U012
RETURN-U012
FUNCTIONS-U012
OF-U012
STATE-U012
ERDS-U012
AS-U012
ESTABLISHED-U012
OPERATED-U012
BY-U012
CERTNA;-U012
3.-U012
ISSUE-U012
PAYMENTS-U012
TO-U012
CERTNA-U012
COUNTY-U012
S-U012
PER-U012
DOCUMENT-U012
MEMBERSHIP-U012
FEE-U012
AS-U012
ESTABLISHED-U012
ANNUALLY-U012
BY-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS-U012
IN-U012
AN-U012
AMOUNT-U012
TO-U012
EXCEED-U012
GOVERNMENT-U012
CODE-U012
SECTION-U012
27397(C)(1)-U012
FEES-U012
COLLECTED-U012
LOCALLY;-U012
4.-U012
IN-U012
CONJUNCTION-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS,-U012
CONDUCT-U012
NEGOTIATIONS,-U012
EXECUTE-U012
SUBMIT-U012
DOCUMENTS-U012
NECESSARY-U012
ESTABLISHMENT-U012
MAINTENANCE-U012
O-U012
ARTICLE XIII - ASSESSOR-COUNT���II. COUNTY CLERK
The County Clerk shall charge the following fees for the following services:
Description Amount
Unit
Marriage Licenses Regular, Declaration & Non-Denomination)... $ 75.00 Each
Marriage Licenses Confidential) $ 80.00 Each
Marriage Licenses Duplicate) $ 20.00 Each
Fictitious Business Name Filing $ 30.00 Each
Fictitious Business Name Filing Additional Names) $ 7.00 Each
Abandonment/Withdrawal of Fictitious Business Name $ 27.00 Each
Notary Bond Filing $ 25.00 Each
Power of Attorney Filing/Revoking $ 12.00 Name
Copy/Print Fee $ 2.00 Page
Civil Marriage Ceremony $ 25.00 Each
Clerk's Signature Verification Certificate $ 10.00 Signature
Notice of Dissolution of Partnership Filing $ 10.00 Each
Miscellaneous Proof of Publication Filing $ 10.00 Each
Interpreter/Translator verification/certification[GC 27293(a)(2)(C)]$ 10.00 Signature
III. RECORDER
The County Recorder shall charge the following fees for the following services:
Description Amount
Unit
Lien Notification Mailing $ 7.00 Per Debtor
20-Day Preliminary Notice Filing $ 40.00 Each
Map Copy Fee $ 5.00 Sheet
Copy/Print Fee $ 2.00 Page
Real Estate Document Recording Fee $ 2.00 Document
Microfilm/Microfiche Sale $ 0.02 Image/
Certification Under Seal $ 2.00 Frame
Each
Micrographic Recording Fee $ 1.00 Document
Recording Fee Complete Grantor/Grantee Index within 2 Days).$ 1.00 Document
Recording Fee SS# Truncation fee pursuant to GC 27361(d)(1)].$ 1.00 1St Pg/Document
Recording Fee I ERDS fee pursuant to GC 27397(c)(1)1......$ 1.00 Document
The following CD creation fees shall be collected by the Recorder-County Clerk's Office, and
once a month a portion of the fee will be transfer to the Information Technology department for
reimbursement of direct cost fees for producing CD's.
The Recorder-County Clerk and Information Technology department shall charge the following
fees for on going CD creation requests:
Daily data CD $31.50 Daily
Weekly data CD $131.85 Weekly
Monthly data CD $512.85 Monthly
Duplicate CD's created same time as original request $5.00 Per CD
Specific requests of CD data requirements that are not list above shall be charged on a case-by-
case basis.
III-3
BIB]
40313-U01
ARTICLE-U02
XIII-U02
U02
ASSESSOR-COUNTY-U02
CLERK-RECORDER-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO86930-U03
MG86968-U03
AS86994-U03
AS86998-U03
AI91079-U03
DO91381-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
5/14/2010-U04
RIVASR-U04
14949-U05
2-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
APPROVING-U07
MONTEREY-U07
COUNTY-U07
S-U07
PARTICIPATION-U07
IN-U07
STATE-U07
OF-U07
CALIFORNIA,-U07
DEPARTMENT-U07
OF-U07
JUSTICE-U07
MONTEREY-U08
COUNTY-U08
HANCOCK-U09
DENISE-U09
HANCOCKD-U10
5/3/2010-U011
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
PROGRAM-U012
REQUIRING-U012
SUBMITTAL-U012
OF-U012
AN-U012
APPLICATION-U012
SYSTEM-U012
CERTIFICATIONS-U012
TO-U012
ERDS-U012
PROGRAM;-U012
B.-U012
ADOPT-U012
RESOLUTION-U012
APPROVING-U012
MONTEREY-U012
COUNTY-U012
S-U012
PARTICIPATION-U012
IN-U012
CALIFORNIA-U012
ELECTRONIC-U012
RECORDING-U012
TRANSACTION-U012
NETWORK-U012
AUTHORITY-U012
CERTNA)-U012
AUTHORIZING-U012
COUNTY-U012
RECORDER,-U012
OR-U012
HIS-U012
DESIGNEE-U012
TO:-U012
1.-U012
REPRESENT-U012
MONTEREY-U012
COUNTY-U012
ON-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS;-U012
2.-U012
PARTICIPATE-U012
IN-U012
A-U012
MULTI-COUNTY-U012
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
TYPE-U012
1-U012
TYPE-U012
2-U012
INSTRUMENTS,-U012
AND,-U012
APPLICABLE,-U012
RETURN-U012
FUNCTIONS-U012
OF-U012
STATE-U012
ERDS-U012
AS-U012
ESTABLISHED-U012
OPERATED-U012
BY-U012
CERTNA;-U012
3.-U012
ISSUE-U012
PAYMENTS-U012
TO-U012
CERTNA-U012
COUNTY-U012
S-U012
PER-U012
DOCUMENT-U012
MEMBERSHIP-U012
FEE-U012
AS-U012
ESTABLISHED-U012
ANNUALLY-U012
BY-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS-U012
IN-U012
AN-U012
AMOUNT-U012
TO-U012
EXCEED-U012
GOVERNMENT-U012
CODE-U012
SECTION-U012
27397(C)(1)-U012
FEES-U012
COLLECTED-U012
LOCALLY;-U012
4.-U012
IN-U012
CONJUNCTION-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS,-U012
CONDUCT-U012
NEGOTIATIONS,-U012
EXECUTE-U012
SUBMIT-U012
DOCUMENTS-U012
NECESSARY-U012
ESTABLISHMENT-U012
MAINTENANCE-U012
O-U012
ARTICLE XIII - ASSESSOR-COUNT���ARTICLE XIII
ASSESSOR-COUNTY CLERK-RECORDER
1. ASSESSOR
A. Fees allowed pursuant to Section 5.28.020 of the Monterey County Code for preparation
and furnishing of copies by the Assessor's Office.
Description
Amount
Unit
5. Copy of Print of Assessor's Maps $ 2.00 Each
6. Copies of ten or more Assessor's Maps in a series......... $ 1.50 Each
7. Photocopy $ 1.00 Page
8. Computer Screen Laser Print $ 1.00 Page
B. Fees allowed pursuant to Section 408.3 of the California Revenue and Taxation Code
for public inspection of property characteristics information maintained by the Assessor.
Description Amount Unit
2. Request for property characteristics $ 8.00 Per Request
C. The Assessor shall charge the following fees for the following services:
Description Amount
Unit
1. Splits and Combinations $ 45.00 Per request
2. Lot Line Adjustments $ 45.00 Per request
3. Tax Clearance letters $ 50.00 Per request
4. Reports of Appeal Activity for Bond Analysis $ 50.00 Per request
5. Assessor's Roll Data
Community Reports
Ownership/Mailing list $65.00
Per request
Ownership plus Assessed Valuations $100.00 Per request
Ownership, Assessed Valuations &Characteristics $200.00 Per request
Media added cost)
Electronic delivery No Cost
CD Creation $25.00
Per request
Hardcopy $65.00 Per request
Countywide Report
Ownership/Mailing list $100.00
Per request
Ownership plus Assessed Valuations $200.00 Per request
Ownership, Assessed Valuations &Characteristics $500.00 Per request
Media added cost)
Electronic delivery No Cost
CD Creation $65.00
Per request
Hardcopy $150.00 Per request
XIII-1
BIB]
40313-U01
ARTICLE-U02
XIII-U02
U02
ASSESSOR-COUNTY-U02
CLERK-RECORDER-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO86930-U03
MG86968-U03
AS86994-U03
AS86998-U03
AI91079-U03
DO91381-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
5/14/2010-U04
RIVASR-U04
14949-U05
2-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
APPROVING-U07
MONTEREY-U07
COUNTY-U07
S-U07
PARTICIPATION-U07
IN-U07
STATE-U07
OF-U07
CALIFORNIA,-U07
DEPARTMENT-U07
OF-U07
JUSTICE-U07
MONTEREY-U08
COUNTY-U08
HANCOCK-U09
DENISE-U09
HANCOCKD-U10
5/3/2010-U011
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
PROGRAM-U012
REQUIRING-U012
SUBMITTAL-U012
OF-U012
AN-U012
APPLICATION-U012
SYSTEM-U012
CERTIFICATIONS-U012
TO-U012
ERDS-U012
PROGRAM;-U012
B.-U012
ADOPT-U012
RESOLUTION-U012
APPROVING-U012
MONTEREY-U012
COUNTY-U012
S-U012
PARTICIPATION-U012
IN-U012
CALIFORNIA-U012
ELECTRONIC-U012
RECORDING-U012
TRANSACTION-U012
NETWORK-U012
AUTHORITY-U012
CERTNA)-U012
AUTHORIZING-U012
COUNTY-U012
RECORDER,-U012
OR-U012
HIS-U012
DESIGNEE-U012
TO:-U012
1.-U012
REPRESENT-U012
MONTEREY-U012
COUNTY-U012
ON-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS;-U012
2.-U012
PARTICIPATE-U012
IN-U012
A-U012
MULTI-COUNTY-U012
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
TYPE-U012
1-U012
TYPE-U012
2-U012
INSTRUMENTS,-U012
AND,-U012
APPLICABLE,-U012
RETURN-U012
FUNCTIONS-U012
OF-U012
STATE-U012
ERDS-U012
AS-U012
ESTABLISHED-U012
OPERATED-U012
BY-U012
CERTNA;-U012
3.-U012
ISSUE-U012
PAYMENTS-U012
TO-U012
CERTNA-U012
COUNTY-U012
S-U012
PER-U012
DOCUMENT-U012
MEMBERSHIP-U012
FEE-U012
AS-U012
ESTABLISHED-U012
ANNUALLY-U012
BY-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS-U012
IN-U012
AN-U012
AMOUNT-U012
TO-U012
EXCEED-U012
GOVERNMENT-U012
CODE-U012
SECTION-U012
27397(C)(1)-U012
FEES-U012
COLLECTED-U012
LOCALLY;-U012
4.-U012
IN-U012
CONJUNCTION-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS,-U012
CONDUCT-U012
NEGOTIATIONS,-U012
EXECUTE-U012
SUBMIT-U012
DOCUMENTS-U012
NECESSARY-U012
ESTABLISHMENT-U012
MAINTENANCE-U012
O-U012
ARTICLE XIII - ASSESSOR-COUNT��� Custom Report
Ownership/Mailing list $150.00 Per request
Ownership plus Assessed Valuations $225.00 Per request
Ownership, Assessed Valuations &Characteristics $400.00 Per request
Media added cost)
Electronic delivery No Cost
CD Creation $25.00 Per request
Hardcopy $65.00 Per request
Specific requests of limited data are charged on a case-by-case basis $1.15/
minute.
6. Internet Subscription Service $500.00 Annual fee
Per subscriber
7. Change of Ownership
Beneficial Ownership Statement request $50.00 Per request
Beneficial Ownership request late filing 30 days)... $100.00 Per request
Affidavit of Entity Transfer request $50.00 Per request
Affidavit of Entity Transfer late filing 30 days).....$100.00 Per request
Apply Penalty if Change of Ownership statements
not returned in 45 days $20.00 Per recording
D. Fess allowed pursuant to Section 63.1(j)(2) of the California Revenue & Taxation Code to
process Claim forms for exemption from real property reassessment.
1. Fee for reasonable costs incurred by assessor for reassessment work done due to
failure to file exemption claim for exclusion........... $175.00 Per request
BIB]
40313-U01
ARTICLE-U02
XIII-U02
U02
ASSESSOR-COUNTY-U02
CLERK-RECORDER-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO86930-U03
MG86968-U03
AS86994-U03
AS86998-U03
AI91079-U03
DO91381-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
5/14/2010-U04
RIVASR-U04
14949-U05
2-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
APPROVING-U07
MONTEREY-U07
COUNTY-U07
S-U07
PARTICIPATION-U07
IN-U07
STATE-U07
OF-U07
CALIFORNIA,-U07
DEPARTMENT-U07
OF-U07
JUSTICE-U07
MONTEREY-U08
COUNTY-U08
HANCOCK-U09
DENISE-U09
HANCOCKD-U10
5/3/2010-U011
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
PROGRAM-U012
REQUIRING-U012
SUBMITTAL-U012
OF-U012
AN-U012
APPLICATION-U012
SYSTEM-U012
CERTIFICATIONS-U012
TO-U012
ERDS-U012
PROGRAM;-U012
B.-U012
ADOPT-U012
RESOLUTION-U012
APPROVING-U012
MONTEREY-U012
COUNTY-U012
S-U012
PARTICIPATION-U012
IN-U012
CALIFORNIA-U012
ELECTRONIC-U012
RECORDING-U012
TRANSACTION-U012
NETWORK-U012
AUTHORITY-U012
CERTNA)-U012
AUTHORIZING-U012
COUNTY-U012
RECORDER,-U012
OR-U012
HIS-U012
DESIGNEE-U012
TO:-U012
1.-U012
REPRESENT-U012
MONTEREY-U012
COUNTY-U012
ON-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS;-U012
2.-U012
PARTICIPATE-U012
IN-U012
A-U012
MULTI-COUNTY-U012
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
TYPE-U012
1-U012
TYPE-U012
2-U012
INSTRUMENTS,-U012
AND,-U012
APPLICABLE,-U012
RETURN-U012
FUNCTIONS-U012
OF-U012
STATE-U012
ERDS-U012
AS-U012
ESTABLISHED-U012
OPERATED-U012
BY-U012
CERTNA;-U012
3.-U012
ISSUE-U012
PAYMENTS-U012
TO-U012
CERTNA-U012
COUNTY-U012
S-U012
PER-U012
DOCUMENT-U012
MEMBERSHIP-U012
FEE-U012
AS-U012
ESTABLISHED-U012
ANNUALLY-U012
BY-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS-U012
IN-U012
AN-U012
AMOUNT-U012
TO-U012
EXCEED-U012
GOVERNMENT-U012
CODE-U012
SECTION-U012
27397(C)(1)-U012
FEES-U012
COLLECTED-U012
LOCALLY;-U012
4.-U012
IN-U012
CONJUNCTION-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS,-U012
CONDUCT-U012
NEGOTIATIONS,-U012
EXECUTE-U012
SUBMIT-U012
DOCUMENTS-U012
NECESSARY-U012
ESTABLISHMENT-U012
MAINTENANCE-U012
O-U012
ARTICLE XIII - ASSESSOR-COUNT���II. COUNTY CLERK
The County Clerk shall charge the following fees for the following services:
Description Amount
Unit
Marriage Licenses Regular, Declaration & Non-Denomination)... $ 75.00 Each
Marriage Licenses Confidential) $ 80.00 Each
Marriage Licenses Duplicate) $ 20.00 Each
Fictitious Business Name Filing $ 30.00 Each
Fictitious Business Name Filing Additional Names) $ 7.00 Each
Abandonment/Withdrawal of Fictitious Business Name $ 27.00 Each
Notary Bond Filing $ 25.00 Each
Power of Attorney Filing/Revoking $ 12.00 Name
Copy/Print Fee $ 2.00 Page
Civil Marriage Ceremony $ 25.00 Each
Clerk's Signature Verification Certificate $ 10.00 Signature
Notice of Dissolution of Partnership Filing $ 10.00 Each
Miscellaneous Proof of Publication Filing $ 10.00 Each
Interpreter/Translator verification/certification[GC 27293(a)(2)(C)]$ 10.00 Signature
III. RECORDER
The County Recorder shall charge the following fees for the following services:
Description Amount
Unit
Lien Notification Mailing $ 7.00 Per Debtor
20-Day Preliminary Notice Filing $ 40.00 Each
Map Copy Fee $ 5.00 Sheet
Copy/Print Fee $ 2.00 Page
Real Estate Document Recording Fee $ 2.00 Document
Microfilm/Microfiche Sale $ 0.02 Image/
Certification Under Seal $ 2.00 Frame
Each
Micrographic Recording Fee $ 1.00 Document
Recording Fee Complete Grantor/Grantee Index within 2 Days).$ 1.00 Document
Recording Fee SS# Truncation fee pursuant to GC 27361(d)(1)].$ 1.00
Recording Fee ERDS fee pursuant to GC 27397(c)(1)]..........$ 1.00 1St Pg/Document
Document
The following CD creation fees shall be collected by the Recorder-County Clerk's Office, and
once a month a portion of the fee will be transfer to the Information Technology department for
reimbursement of direct cost fees for producing CD's.
The Recorder-County Clerk and Information Technology department shall charge the following
fees for on going CD creation requests:
Daily data CD $31.50 Daily
Weekly data CD $131.85 Weekly
Monthly data CD $512.85 Monthly
Duplicate CD's created same time as original request $5.00 Per CD
Specific requests of CD data requirements that are not list above shall be charged on a case-by-
case basis.
III-3
BIB]
40313-U01
ARTICLE-U02
XIII-U02
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ASSESSOR-COUNTY-U02
CLERK-RECORDER-U02
LI21329-U03
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FO86930-U03
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AS86998-U03
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DO91381-U03
C1-U03
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DOCUMENTS-U03
5/14/2010-U04
RIVASR-U04
14949-U05
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APPROVING-U07
MONTEREY-U07
COUNTY-U07
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PARTICIPATION-U07
IN-U07
STATE-U07
OF-U07
CALIFORNIA,-U07
DEPARTMENT-U07
OF-U07
JUSTICE-U07
MONTEREY-U08
COUNTY-U08
HANCOCK-U09
DENISE-U09
HANCOCKD-U10
5/3/2010-U011
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
PROGRAM-U012
REQUIRING-U012
SUBMITTAL-U012
OF-U012
AN-U012
APPLICATION-U012
SYSTEM-U012
CERTIFICATIONS-U012
TO-U012
ERDS-U012
PROGRAM;-U012
B.-U012
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RESOLUTION-U012
APPROVING-U012
MONTEREY-U012
COUNTY-U012
S-U012
PARTICIPATION-U012
IN-U012
CALIFORNIA-U012
ELECTRONIC-U012
RECORDING-U012
TRANSACTION-U012
NETWORK-U012
AUTHORITY-U012
CERTNA)-U012
AUTHORIZING-U012
COUNTY-U012
RECORDER,-U012
OR-U012
HIS-U012
DESIGNEE-U012
TO:-U012
1.-U012
REPRESENT-U012
MONTEREY-U012
COUNTY-U012
ON-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS;-U012
2.-U012
PARTICIPATE-U012
IN-U012
A-U012
MULTI-COUNTY-U012
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
TYPE-U012
1-U012
TYPE-U012
2-U012
INSTRUMENTS,-U012
AND,-U012
APPLICABLE,-U012
RETURN-U012
FUNCTIONS-U012
OF-U012
STATE-U012
ERDS-U012
AS-U012
ESTABLISHED-U012
OPERATED-U012
BY-U012
CERTNA;-U012
3.-U012
ISSUE-U012
PAYMENTS-U012
TO-U012
CERTNA-U012
COUNTY-U012
S-U012
PER-U012
DOCUMENT-U012
MEMBERSHIP-U012
FEE-U012
AS-U012
ESTABLISHED-U012
ANNUALLY-U012
BY-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS-U012
IN-U012
AN-U012
AMOUNT-U012
TO-U012
EXCEED-U012
GOVERNMENT-U012
CODE-U012
SECTION-U012
27397(C)(1)-U012
FEES-U012
COLLECTED-U012
LOCALLY;-U012
4.-U012
IN-U012
CONJUNCTION-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS,-U012
CONDUCT-U012
NEGOTIATIONS,-U012
EXECUTE-U012
SUBMIT-U012
DOCUMENTS-U012
NECESSARY-U012
ESTABLISHMENT-U012
MAINTENANCE-U012
O-U012
CORRECTED RESOLUTION - CERTNA���24
Before the Board of Supervisors in and for the
County of Monterey, State of California
Resolution No: 10-120
RESOLUTION OF THE COUNTY OF MONTEREY BOARD
OF SUPERVISORS APPROVING THE COUNTY OF
MONTEREY PARTICIPATION IN THE CALIFORNIA
ELECTRONIC RECORDING NETWORK AUTHORITY
CERTNA)
WHEREAS, the Electronic Recording Delivery Act ERDA) of 2004. Government Code section
27391(a) authorizes a County Recorder upon approval by resolution of the Board of Supervisors
to establish an electronic recording delivery system, for the delivery, and, when applicable,
return of specified digitized electronic records and digital electronic records upon system
certification by the State of California, Department of Justice ERDS Program;
WHEREAS, the State of California, Department of Justice ERDS Program has established
regulations and has been delegated the authority for system certification, regulations and
oversight of Electronic Recording Delivery Systems and the County Recorder shall comply with
all of the State of California, Department of Justice ERDS Program regulations;
WHEREAS, Government Code section 27397(c)(2) authorizes a County Recorder to impose
a fee upon any Vendor seeking approval of software and other services as part of an electronic
recording delivery system and upon any person seeking to contract as an Authorized
Submitter;
WHEREAS, Government Code section 27397(c)(1) authorizes a County Recorder to
impose a fee in an amount up to and including one dollar $1) for each real property
instrument that is recorded by County; and
WHEREAS, The California Electronic Recording Transaction Network Authority
CERTNA), a California public entity established in July 2007, has standardized electronic
recording of documents across multiple member counties by creating an umbrella agency to
develop, operate, and maintain an ERDS;
NOW, THEREFORE, BE IT RESOLVED that the County of Monterey Board of Supervisors
adopts a resolution approving the County of Monterey's participation in CERTNA; and
approves the County Recorder, or designee, to:
Represent Monterey County on the California Electronic Recording Transaction Network
Authority CERTNA) Board of Directors.
Participate in a Multi-County ERDS for Type 1 and Type 2 instruments, and, when
applicable, the return functions as established and operated by CERTNA.
BIB]
40319-U01
CORRECTED-U02
RESOLUTION-U02
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CERTNA-U02
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FO21330-U03
FO85769-U03
FO86930-U03
MG86968-U03
AS86994-U03
AS86998-U03
AI91079-U03
DO91584-U03
C13-U03
RESOLUTIONS-U03
5/21/2010-U04
MUNOZP-U04
14949-U05
2-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
APPROVING-U07
MONTEREY-U07
COUNTY-U07
S-U07
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IN-U07
STATE-U07
OF-U07
CALIFORNIA,-U07
DEPARTMENT-U07
OF-U07
JUSTICE-U07
MONTEREY-U08
COUNTY-U08
HANCOCK-U09
DENISE-U09
HANCOCKD-U10
5/3/2010-U011
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
PROGRAM-U012
REQUIRING-U012
SUBMITTAL-U012
OF-U012
AN-U012
APPLICATION-U012
SYSTEM-U012
CERTIFICATIONS-U012
TO-U012
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PROGRAM;-U012
B.-U012
ADOPT-U012
RESOLUTION-U012
APPROVING-U012
MONTEREY-U012
COUNTY-U012
S-U012
PARTICIPATION-U012
IN-U012
CALIFORNIA-U012
ELECTRONIC-U012
RECORDING-U012
TRANSACTION-U012
NETWORK-U012
AUTHORITY-U012
CERTNA)-U012
AUTHORIZING-U012
COUNTY-U012
RECORDER,-U012
OR-U012
HIS-U012
DESIGNEE-U012
TO:-U012
1.-U012
REPRESENT-U012
MONTEREY-U012
COUNTY-U012
ON-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS;-U012
2.-U012
PARTICIPATE-U012
IN-U012
A-U012
MULTI-COUNTY-U012
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
TYPE-U012
1-U012
TYPE-U012
2-U012
INSTRUMENTS,-U012
AND,-U012
APPLICABLE,-U012
RETURN-U012
FUNCTIONS-U012
OF-U012
STATE-U012
ERDS-U012
AS-U012
ESTABLISHED-U012
OPERATED-U012
BY-U012
CERTNA;-U012
3.-U012
ISSUE-U012
PAYMENTS-U012
TO-U012
CERTNA-U012
COUNTY-U012
S-U012
PER-U012
DOCUMENT-U012
MEMBERSHIP-U012
FEE-U012
AS-U012
ESTABLISHED-U012
ANNUALLY-U012
BY-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS-U012
IN-U012
AN-U012
AMOUNT-U012
TO-U012
EXCEED-U012
GOVERNMENT-U012
CODE-U012
SECTION-U012
27397(C)(1)-U012
FEES-U012
COLLECTED-U012
LOCALLY;-U012
4.-U012
IN-U012
CONJUNCTION-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS,-U012
CONDUCT-U012
NEGOTIATIONS,-U012
EXECUTE-U012
SUBMIT-U012
DOCUMENTS-U012
NECESSARY-U012
ESTABLISHMENT-U012
MAINTENANCE-U012
O-U012
CORRECTED RESOLUTION - CERTNA���24
Issue payments to CERTNA for the County's per document membership fee as
established annually by the CERTNA Board of Directors.
In conjunction with the CERTNA Board of Directors, conduct all negotiations, execute
and submit all documents necessary for the establishment and maintenance of an
Electronic Recording Delivery System.
Impose a fee up to and including one dollar $1) for each real property instrument that is
recorded by the County, effective July 1, 2010.
Impose a fee upon any person seeking to contract as an Authorized Submitter.
Enter into a Memorandum of Understanding with the State of California, Department of
Justice ERDS Program, before system certification, agreeing to the computer System
Administration Fee and annually thereafter by an addendum to the Memorandum of
Understanding.
Issue payments to the ERDS Program for the County's proportionate share of the System
Administrative Fee in an amount not to exceed the fees collected locally pursuant to
Government Code 27397(c)(1); and
NOW THEREFORE, BE IT FURTHER RESOLVED, that the County Recorder shall be
authorized, in conjunction with CERTNA, to:
Submit an application for system certification to the ERDS Program; and, in doing so
will comply with the California Code of Regulations, Title 11, Division 1, Chapter 18,
Articles 1 through 9; and
Designate those individuals with secure and authorized access to an ERDS comply with
Government Code section 27395(b); and
Notify the ERDS Program if an individual that has secure access no longer requires that
access comply with the California Penal Code section 11105.2(d); and
Notify the Board of Supervisors, District Attorney, Computer Security Auditor on
contractual agreement, and ERDS Program if there are any known or suspected security
violations that compromises the safety and/or security of the ERDS; and
Notify the ERDS Program if there is a change of County Recorder; and
Notify the ERDS Program if the County wishes to withdraw their system certification.
PASSED AND ADOPTED on this 11th day of May, 2010, upon motion of Supervisor Potter,
seconded by Supervisor Armenta, by the following vote, to-wit:
AYES: Supervisors Armenta, Calcagno, Salinas, Potter
NOES: None
ABSENT: Supervisor Parker
BIB]
40319-U01
CORRECTED-U02
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MUNOZP-U04
14949-U05
2-U06
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APPROVING-U07
MONTEREY-U07
COUNTY-U07
S-U07
PARTICIPATION-U07
IN-U07
STATE-U07
OF-U07
CALIFORNIA,-U07
DEPARTMENT-U07
OF-U07
JUSTICE-U07
MONTEREY-U08
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HANCOCK-U09
DENISE-U09
HANCOCKD-U10
5/3/2010-U011
ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
SYSTEM-U012
ERDS)-U012
PROGRAM-U012
REQUIRING-U012
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OF-U012
AN-U012
APPLICATION-U012
SYSTEM-U012
CERTIFICATIONS-U012
TO-U012
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B.-U012
ADOPT-U012
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APPROVING-U012
MONTEREY-U012
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S-U012
PARTICIPATION-U012
IN-U012
CALIFORNIA-U012
ELECTRONIC-U012
RECORDING-U012
TRANSACTION-U012
NETWORK-U012
AUTHORITY-U012
CERTNA)-U012
AUTHORIZING-U012
COUNTY-U012
RECORDER,-U012
OR-U012
HIS-U012
DESIGNEE-U012
TO:-U012
1.-U012
REPRESENT-U012
MONTEREY-U012
COUNTY-U012
ON-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS;-U012
2.-U012
PARTICIPATE-U012
IN-U012
A-U012
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ELECTRONIC-U012
RECORDING-U012
DELIVERY-U012
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ERDS)-U012
TYPE-U012
1-U012
TYPE-U012
2-U012
INSTRUMENTS,-U012
AND,-U012
APPLICABLE,-U012
RETURN-U012
FUNCTIONS-U012
OF-U012
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BY-U012
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TO-U012
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S-U012
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DOCUMENT-U012
MEMBERSHIP-U012
FEE-U012
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ANNUALLY-U012
BY-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS-U012
IN-U012
AN-U012
AMOUNT-U012
TO-U012
EXCEED-U012
GOVERNMENT-U012
CODE-U012
SECTION-U012
27397(C)(1)-U012
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LOCALLY;-U012
4.-U012
IN-U012
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BOARD-U012
OF-U012
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CONDUCT-U012
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EXECUTE-U012
SUBMIT-U012
DOCUMENTS-U012
NECESSARY-U012
ESTABLISHMENT-U012
MAINTENANCE-U012
O-U012
CORRECTED RESOLUTION - CERTNA���24
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Book 75 for the meeting on May 11, 2010.
Dated: May 13, 2010 Gail T. Borkowski, Clerk of the Board of Supervisors
Revised: May 21, 2010 County of Monterey, State of California
By
Deputy/
BIB]
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AI91079-U03
DO91584-U03
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OR-U012
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TO:-U012
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ON-U012
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BOARD-U012
OF-U012
DIRECTORS;-U012
2.-U012
PARTICIPATE-U012
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RECORDING-U012
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ERDS)-U012
TYPE-U012
1-U012
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2-U012
INSTRUMENTS,-U012
AND,-U012
APPLICABLE,-U012
RETURN-U012
FUNCTIONS-U012
OF-U012
STATE-U012
ERDS-U012
AS-U012
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OPERATED-U012
BY-U012
CERTNA;-U012
3.-U012
ISSUE-U012
PAYMENTS-U012
TO-U012
CERTNA-U012
COUNTY-U012
S-U012
PER-U012
DOCUMENT-U012
MEMBERSHIP-U012
FEE-U012
AS-U012
ESTABLISHED-U012
ANNUALLY-U012
BY-U012
CERTNA-U012
BOARD-U012
OF-U012
DIRECTORS-U012
IN-U012
AN-U012
AMOUNT-U012
TO-U012
EXCEED-U012
GOVERNMENT-U012
CODE-U012
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COLLECTED-U012
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4.-U012
IN-U012
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BOARD-U012
OF-U012
DIRECTORS,-U012
CONDUCT-U012
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EXECUTE-U012
SUBMIT-U012
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ESTABLISHMENT-U012
MAINTENANCE-U012
O-U012
CALIFORNIA ELECTRONIC RECORDI��
�CALIFORNIA ELECTRONIC RECORDING
TRANSACTION NETWORK AUTHORITY
FINANCIAL STATEMENTS
DEPUJTY
FOR THE YEAR ENDED
JUNE 30, 2010
BIB]
41060-U01
CALIFORNIA-U02
ELECTRONIC-U02
RECORDING-U02
TRANSACTION-U02
NETWORK-U02
AUTHORITY,-U02
FINANCIAL-U02
STATEMENTS-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO86930-U03
MG86968-U03
AS86994-U03
AS86998-U03
AI91079-U03
DO111631-U03
C12-U03
ATTACHMENTS-U03
5/31/2012-U04
MARCELLAC-U04
14949-U05
2-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
APPROVING-U07
MONTEREY-U07
COUNTY-U07
S-U07
PARTICIPATION-U07
IN-U07
THE-U07
STATE-U07
OF-U07
CALIFORNIA,-U07
DEPARTMENT-U07
OF-U07
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MONTEREY-U08
COUNTY-U08
HANCOCK-U09
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HANCOCKD-U10
5/3/2010-U011
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RECORDING-U012
DELIVERY-U012
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REQUIRING-U012
THE-U012
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OF-U012
AN-U012
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THE-U012
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OF-U012
THE-U012
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AS-U012
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BY-U012
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3.-U012
ISSUE-U012
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TO-U012
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THE-U012
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S-U012
PER-U012
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BY-U012
THE-U012
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OF-U012
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AN-U012
AMOUNT-U012
TO-U012
EXCEED-U012
THE-U012
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CODE-U012
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FEES-U012
COLLECTED-U012
LOCALLY;-U012
4.-U012
IN-U012
CONJUNCTION-U012
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BOARD-U012
OF-U012
DIRECTORS,-U012
CONDUCT-U012
NEGOTIATIONS,-U012
EXECUTE-U012
SUBMIT-U012
DOCUMENTS-U012
NECESSARY-U012
THE-U012
ESTABLISHMENT-U012
MAINTENANCE-U012
O-U012
CALIFORNIA ELECTRONIC RECORDI��
�CALIFORNIA ELECTRONIC RECORDING
TRANSACTION NETWORK AUTHORITY
JUNE 30, 2010
TABLE OF CONTENTS
Page
INDEPENDENT AUDITOR'S REPORT 1
BASIC FINANCIAL STATEMENTS:
Statement of Net Assets 3
Statement of Revenues, Expenses and Changes in Net Assets 4
Statement of Cash Flows 5
Notes to the Basic Financial Statements 6
OTHER INDEPENDENT AUDITOR'S REPORTS:
Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial
Statements Performed in Accordance with Government Auditing Standards 9
BIB]
41060-U01
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MAINTENANCE-U012
O-U012
CALIFORNIA ELECTRONIC RECORDI��
�Peter C. Brown, CPA
Burton intstrong, CPA, MS
Andrew J. Paulden, CPA
Steven R. Starbuck, CA
Chris M. Thorny burg}, CPA
Eric H. Xin, CPA, MBA
Rk tard L. Halle, CPA, MST
Aileen K. Keeter, CPA
To the Honorable Members
of the Governing Board
California Electronic Recording
Transaction Network Authority
Bakersfield, California
ARMSTRONG
BROWN
CERTIElU0
PUBLIC
ACCOUNTANTS
INDEPENDENT AUDITOR'S REPORT
4200 ve
n
t31 c 44997
v. 263
kl~ r4 x
8365 N. eet,
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l SS~r'6 3591
We have audited the accompanying basic financial statements of the California Electronic Recording
Transaction Network Authority Authority), as of and for the year ended June 30, 2010, as listed in the
table of contents. These financial statements are the responsibility of the Authority's management. Our
responsibility is to express an opinion on these basic financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the basic financial statements are free of
material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts
and disclosures in the basic financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the basic financial statements referred to above present fairly, in all material respects, the
respective financial position of the Authority as of June 30, 2010, and the respective changes in financial
position and cash flows thereof for the year then ended in conformity with accounting principles generally
accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated December 14,
2010, on our consideration of the Authority's internal control over financial reporting and on our tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements and other
matters. The purpose of that report is to describe the scope of our testing of internal control over financial
reporting and compliance and the results of that testing, and not to provide an opinion on the internal
control over financial reporting or on compliance. That report is an integral part of an audit performed in
accordance with Government Auditing Standards and should be considered in assessing the results of
our audit.
1
REGISTERED with the Public Company Accounting Oversight Board and MEMBER of the American Institute of Certified Public Accountants
BIB]
41060-U01
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DO111631-U03
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14949-U05
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ADOPT-U07
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ESTABLISHMENT-U012
MAINTENANCE-U012
O-U012
CALIFORNIA ELECTRONIC RECORDI��
�Management has omitted the management discussion and analysis MD&A) that accounting principles
generally accepted in the United States of America require to be presented to supplement the basic
financial statements. Such mission information, although not a part of the basic financial statements, is
required by the Governmental Accounting Standards Board, who considers it to be an essential part of
financial reporting for placing the basic financial statements in an appropriate operational, economic, or
historical context. Our opinion on the basic financial statements is not affected by this missing
information.
BROWN ARMSTRONG
ACCOUNTANCY CORPORATION
Bakersfield, California
December 14, 2010
2
BIB]
41060-U01
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DO111631-U03
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CALIFORNIA ELECTRONIC RECORDI��
�BASIC FINANCIAL STATEMENTS
BIB]
41060-U01
CALIFORNIA-U02
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NETWORK-U02
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14949-U05
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CALIFORNIA ELECTRONIC RECORDI��
�CALIFORNIA ELECTRONIC RECORDING
TRANSACTION NETWORK AUTHORITY
STATEMENT OF NET ASSETS
JUNE 30, 2010
ASSETS
Current Assets
Cash and Cash Equivalents
$ 982,697
Interest Receivable 2,987
Total Current Assets 985,684
Noncurrent Assets
Capital Assets
Computer Equipment, Net
4,836
Total Noncurrent Assets 4,836
Total Assets $ 990,520
LIABILITIES
Noncurrent Liabilities
Advances Payable
$ 1,911,975
Total Noncurrent Liabilities 1,911,975
Total Liabilities 1,911,975
NET ASSETS ACCUMULATED DEFICIT)
Total Net Assets Accumulated Deficit)
$ 921,455)
The accompanying notes are an integral part of these financial statements.
3
BIB]
41060-U01
CALIFORNIA-U02
ELECTRONIC-U02
RECORDING-U02
TRANSACTION-U02
NETWORK-U02
AUTHORITY,-U02
FINANCIAL-U02
STATEMENTS-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO86930-U03
MG86968-U03
AS86994-U03
AS86998-U03
AI91079-U03
DO111631-U03
C12-U03
ATTACHMENTS-U03
5/31/2012-U04
MARCELLAC-U04
14949-U05
2-U06
A.-U07
ADOPT-U07
RESOLUTION-U07
APPROVING-U07
MONTEREY-U07
COUNTY-U07
S-U07
PARTICIPATION-U07
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THE-U07
STATE-U07
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DEPARTMENT-U07
OF-U07
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COUNTY-U08
HANCOCK-U09
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5/3/2010-U011
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CALIFORNIA ELECTRONIC RECORDI��
�CALIFORNIA ELECTRONIC RECORDING
TRANSACTION NETWORK AUTHORITY
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN NET ASSETS
FOR THE FISCAL YEAR ENDED JUNE 30, 2010
OPERATING REVENUES
Fees for Services from Other Governmental Agencies
$ 842,724
Total Operating Revenues 842,724
OPERATING EXPENSES
Salaries and Benefits
265,293
Office 1,829
Professional Services 62,889
Data Processing 733,722
Transportation and Travel 29,819
Depreciation 841
Total Operating Expenses 1,094,393
Operating Loss 251,669)
NONOPERATING REVENUES EXPENSES)
Interest Earnings
19,096
Interest Expense 28( 917)
Total Nonoperating Revenues Expenses) 9( 821)
Change in Net Assets 261,490)
Net Assets Accumulated Deficit) Beginning as restated) 659,965
Net Assets Accumulated Deficit) Ending $ 921,455)
The accompanying notes are an integral part of these financial statements.
4
BIB]
41060-U01
CALIFORNIA-U02
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CALIFORNIA ELECTRONIC RECORDI��
�CALIFORNIA ELECTRONIC RECORDING
TRANSACTION NETWORK AUTHORITY
STATEMENT OF CASH FLOWS
FOR THE FISCAL YEAR ENDED JUNE 30, 2010
CASH FLOWS FROM OPERATING ACTIVITIES:
Cash Receipts from Sale of Services
$ 851,778
Cash Payments to Employees for Salaries and Benefits 265,293)
Cash Payments to Vendors for Goods and Services 828,259)
Net Cash Used by Operating Activities 241,774)
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES:
Advances Payable Payments Principal
71,083)
Advances Payable Payments Interest 28,917)
Net Cash Used by Capital and Related Financing Activities 100,000)
CASH FLOWS FROM INVESTING ACTIVITIES:
Interest Received
19,096
Net Cash Provided by Investing Activities 19,096
Net Decrease in Cash and Cash Equivalents 322,678)
Cash and Cash Equivalents, Beginning of Year 1,305,375
Cash and Cash Equivalents, End of Year $ 982,697
Reconciliation of Operating Loss to Net Cash Used by Operating Activities
Operating Loss
$ 251,669)
Adjustments to Reconcile Operating Loss to Net
Cash Used by Operating Activities:
Depreciation Expense
841
Decrease in Interest Receivable 9,054
Net Cash Used by Operating Activities $ 241,774)
The accompanying notes are an integral part of these financial statements.
5
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CALIFORNIA ELECTRONIC RECORDI��
�CALIFORNIA ELECTRONIC RECORDING
TRANSACTION NETWORK AUTHORITY
NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2010
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. Reporting Entity
The California Electronic Recording Transaction Network Authority the Authority) was established July 1,
2007, as a unifying umbrella agency to coordinate the service desires of both the County of Kern and the
County of San Bernardino and enable certain lead counties to jointly develop, implement and support an
AB 578 compliance system to be known as the California Electronic Recording Transaction Network,
which will allow for the electronic recording of documents by multiple counties using variable back-end
systems. As of June 30, 2010, a total of nine counties had joined the Authority, including eight member
counties as the governing counties and one client county. The member counties are the Counties of
Kern, San Bernardino, Fresno, Santa Clara, Santa Cruz, San Joaquin, and El Dorado. The County of
Merced joined the Authority as a client county. The governing Board of Directors of the Authority consists
of eight county officials, each from a member county.
B. Measurement Focus, Basis of Accounting and Basis of Presentation
The Authority's basic financial statements are prepared in conformity with accounting principles generally
accepted in the United States of America US GAAP) as applied to government units. The Governmental
Accounting Standards Board is the acknowledged standard setting body for establishing accounting and
financial reporting standards. The Authority is presented in the accompanying basic financial statements
as a proprietary fund type an enterprise fund. As a proprietary fund type, the Authority accounts for its
transactions on the flow of economic resources measurement focus and using the accrual basis of
accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses
are recorded when the liability is incurred or economic asset is used.
C. Use of Estimates
The preparation of basic financial statements in conformity with accounting principles generally accepted
in the United States of America requires management to make estimates and assumptions that affect the
reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of
the financial statements and the reported amounts of revenues and expenditures/expenses during the
reporting period. Actual results could differ from those estimates.
NOTE 2 CASH AND CASH EQUIVALENTS
The Authority now pools cash with the County of Kern. The cash balances reflect the transfers in of the
borrowed funds from both the County of Kern and the County of San Bernardino. Interest income earned
on pooled cash is allocated from the County of Kern to the Authority based on its average cash balances
outstanding. For purposes of the Statement of Cash Flows, the Authority considers all highly liquid
investments purchased with an original maturity of three months or less to be cash equivalents.
NOTE 3 ADVANCES PAYABLE
At the beginning of July 2007, County of Kern and County of San Bernardino advanced $500,000 and
$1,500,000, respectively, to the Authority as initial funding. The advances bear interest at the same rate
that the two Counties apply to funds of other outside districts on deposit with the two Counties' treasury.
In addition, accrued interest will accrete to the principal of the advances. The Authority will be paid back
both principal and accrued interest from the Authority's net operating revenues as available. The
advances payable may be prepaid in whole or in part at any time, without penalty. There is no structured
due date for principal and unpaid interest for the advances payable. At June 30, 2010, the outstanding
principal and accrued interest was $1,911,975.
6
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CALIFORNIA ELECTRONIC RECORDI��
�NOTE 4 RELATED PARTY TRANSACTIONS
The Authority obtained its initial funding from two related parties, the County of Kern and the County of
San Bernardino, in the form of an advance payable from each county. See Note 3 for details of the
advances payable.
NOTE 5 CAPITAL ASSETS
Capital assets purchased or acquired with an original cost of $5,000 or more are reported at historical
cost or estimated historical cost. Contributed capital assets are reported at fair market value as of the
date received. Additions, improvements and other capital outlays that significantly extend the useful life
of an asset are capitalized. The costs of normal repairs and maintenance that do not add to the value of
the asset or materially extend the asset's life are not capitalized, but are expensed as incurred.
Capital assets are depreciated using the straight-line method over the estimated useful lives of the assets
as follows:
Ground Equipment, Furniture and Office Equipment 15 years
Communication Equipment and Vehicles 10 years
Computer Equipment 5 years
Capital assets for the year ended June 30, 2010, are as follows:
Balance
July 1, 2009
Adjustments
Additions Deletions Balance
June 30, 2010
Depreciable Capital Assets:
Computer Equipment $ 32,857
$ 26,970)
$ $
5,887
Subtotal 32,857 26,970) 5,887
Accumulated Depreciation:
Computer Equipment
531)
321
841)
1,051)
Subtotal 531) 321 841) 1,051)
Net Capital Assets $ 32,326 $ 26,649) $ 841) $ 4,836
Depreciation expense for the year ended June 30, 2010, is $841.
NOTE 6 FEE FOR SERVICES FROM OTHER GOVERNMENTAL AGENCIES
The Authority charges a fee to constituent organizations on a quarterly basis based on an annually
adopted operating budget, total document recordings and a per document fee. The Authority's operating
budget is adopted on an annual basis by the Board of Directors. This operating budget total is divided by
the total estimated document recording volume of constituent organizations to arrive at an annual per
document fee. Each constituent organization reports to the Authority on a quarterly basis its actual
recording volumes and this number is multiplied by the per document fee to arrive at a total fee due for
the quarter. This fee is then invoiced to the constituent organization and received as revenue under
Fees for Services from Other Governmental Agencies." For the year ended June 30, 2010, the amount
was $842,724.
7
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CALIFORNIA ELECTRONIC RECORDI��
�NOTE 7 PRIOR PERIOD ADJUSTMENT
During fiscal year 2009-10, the Authority made the following prior period adjustment to restate net assets
to correct errors made in reporting capital assets in prior year.
Balance Balance
July 1, 2009 July 1, 2009
as previously reported Adjustments as restated
$ 633,316) $ 26,649) $ 659,965)
8
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CALIFORNIA ELECTRONIC RECORDI��
�Peter C. Brown, CPA
g CPA,
Andrew J. Paulden CPA
Steven R. Starbuc k, CIA
Chris M. Thornburgh, CPA
Eric H.lin CPA, MBA
ltd L. Halle, CPA, MST
Ailn'K. Keeter, CPA
BROWN
ARMSTRONG
CLR11lIfB
PUBLIC
ACCOUNTANTS
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING
AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT
OF BASIC FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE
WITH GOVERNMENT AUDITING STANDARDS
To the Honorable Members
of the Governing Board
California Electronic Recording
Transaction Network Authority
Bakersfield, California
42002 a x.,Su, 300
glow
6637 1 4 4991
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We have audited the basic financial statements of the California Electronic Recording Transaction
Network Authority Authority), as of and for the year ended June 30, 2010, and have issued our report
thereon dated December 14, 2010. We conducted our audit in accordance with auditing standards
generally accepted in the United States of America and the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the United States.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered the Authority's internal control over financial
reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on
the basic financial statements, but not for the purpose of expressing an opinion on the effectiveness of
the Authority's internal control over financial reporting. Accordingly, we do not express an opinion on the
effectiveness of the Authority's internal control over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control such that there is a reasonable possibility that a material
misstatement of the entity's financial statements will not be prevented, or detected and corrected on a
timely basis.
Our consideration of internal control over financial reporting was for the limited purpose described in the
first paragraph of this section and was not designed to identify all deficiencies in internal control over
financial reporting that might be deficiencies, significant deficiencies, or material weaknesses. We did not
identify any deficiencies in internal control over financial reporting that we consider to be material
weaknesses, as defined above.
ar
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Authority's basic financial statements are
free of material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts and grant agreements, noncompliance with which could have a direct and material
effect on the determination of financial statement amounts. However, providing an opinion on compliance
with those provisions was not an objective of our audit and, accordingly, we do not express such an
opinion. The results of our tests disclosed no instances of noncompliance or other matters that are
required to be reported under Government Auditing Standards.
9
R{GISTLR{D with the Public Company Accounting Oversight Board and M[MBER of the American Institute of Certified Public Accountants
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41060-U01
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CALIFORNIA ELECTRONIC RECORDI��
�The report is intended solely for the information of management and the Governing Board of the Authority
and is not intended to be and should not be used by anyone other than these specified parties.
BROWN ARMSTRONG
ACCOUNTANCY CORPORATION
r
Bakersfield, California
December 14, 2010
10
BIB]
41060-U01
CALIFORNIA-U02
ELECTRONIC-U02
RECORDING-U02
TRANSACTION-U02
NETWORK-U02
AUTHORITY,-U02
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STATEMENTS-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO86930-U03
MG86968-U03
AS86994-U03
AS86998-U03
AI91079-U03
DO111631-U03
C12-U03
ATTACHMENTS-U03
5/31/2012-U04
MARCELLAC-U04
14949-U05
2-U06
A.-U07
ADOPT-U07
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