Title
a. Approve and authorize the Contracts/Purchasing officer to renew Lease Agreement A-07887 through June 30, 2014, with Jonna Tam Ball for 4,316 square feet of space located at 65 West Carmel Valley Road, Carmel Valley, California, for use by the Monterey County Free Libraries, Carmel Valley Branch;
b. Authorize the Auditor-Controller to make lease payments of $4,783.39 per month, effective November 1, 2012, and in accordance with the terms of the agreement; and
c. Authorize the optional renewal of the Lease Agreement for an additional three, two-year periods under the same terms and conditions if deemed by the Contracts/Purchasing Officer to be in the best interest of the County.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing officer to renew Lease Agreement A-07887
through June 30, 2014, with Jonna Tam Ball for 4,316 square feet of space located at 65
West Carmel Valley Road, Carmel Valley, California, for use by the Monterey County Free
Libraries, Carmel Valley Branch;
b. Authorize the Auditor-Controller to make lease payments of $4,783.39 per month, effective
November 1, 2012, and in accordance with the terms of the agreement; and
c. Authorize the optional renewal of the Lease Agreement for an additional three, two-year
periods under the same terms and conditions if deemed by the Contracts/Purchasing Officer
to be in the best interest of the County.
SUMMARY:
The lease expired on June 30, 2012, and the Department has continued to occupy the space on
a month-to-month basis. This action provides for continued occupancy by the Department
through June 30, 2014. The monthly rent is $4,783.39 per month.
DISCUSSION:
The Monterey County Free Libraries, Carmel Valley Branch has occupied 3.960 square feet of
space at 65 West Carmel Valley Road, Carmel Valley, California, since July 1999. The lease
renewal document provides for an additional three, two-year terms under the same terms and
conditions. A "Termination by County" clause (without penalty), and Consumer Price Index
annual rent adjustments of 1% to 5% are incorporated in the Lease Agreement. Occupancy of
the identified facility continues to offer proximity, access, and is cost effective.
OTHER AGENCY INVOLVEMENT:
The Department of Public Works facilitated the negotiations of the Lease Renewal, and assisted
with the development of this report. The Office of the County Counsel has reviewed and
approved the Lease Renewal as to form and legality and Risk Management has approved it as to
insurance and indemnity.
FINANCING:
There is no impact to the General Fund. Sufficient funds are available in the FY
2012-13 Monterey County Free Libraries Budget Unit 6110, Fund 003. FY2012-13
leasing cost will amount to $55,800.68 including property taxes and assessments,
fire insurance, major mechanical and structural repairs. The ongoing occupation of
the leased premises and future renewal of the Lease Agreement will be based on the
continued availability of funding from the Monterey County Free Libraries and be
subject to 1% to 5% Consumer Price Index increases at the end of every year.
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Prepared by: Bert Baumer, Administrative Services Assistant
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Approved by: Jayanti Addleman, County Librarian
Attachments:
Renewal of Lease Agreement