Title
Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute renewal and amendment No. 7 to the agreement (A-13074) with Forward Advantage Holdings, Inc. dba Forward Advantage for Imprivata OneSign single sign-on solution software services, extending the agreement an additional two (2) year period (March 23, 2025 through March 22, 2027) for a revised full agreement term of March 23, 2016 through March 22, 2027 and adding $115,606 for a revised total agreement amount not to exceed $924,242.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute renewal and amendment No. 7 to the agreement (A-13074) with Forward Advantage Holdings, Inc. dba Forward Advantage for Imprivata OneSign single sign-on solution software services, extending the agreement an additional two (2) year period (March 23, 2025 through March 22, 2027) for a revised full agreement term of March 23, 2016 through March 22, 2027 and adding $115,606 for a revised total agreement amount not to exceed $924,242.
SUMMARY/DISCUSSION:
Imprivata’s OneSign system is a single sign-on (SSO) solution that the hospital’s workforce utilizes to quickly and securely access clinical and administrative applications with one username and password. In the course of treating patients, personnel need to access multiple applications, including the MEDITECH electronic health record system. Prior to implementing Imprivata OneSign, the act of logging in/logging out of multiple systems throughout the workday had caused noticeable inefficiencies. The implementation of OneSign has resulted in an appreciable difference in time and staff resources.
This amendment extends OneSign software maintenance and support services for an additional two (2) years.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved this renewal and amendment No. 7 as to form, and the Auditor-Controller has reviewed and approved as to payment provisions. The renewal and amendment No. 7 has also been reviewed and approved by NMC’s Finance Committee and by its Board of Trustees on August 8, 2025.
FINANCING:
The cost for this renewal and amendment No. 7 is $115,606 has been included in the FY 2025-26 Adopted Budget. Funding will be provided from NMC’s Enterprise Fund 451-9600-6408.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The use of the OneSign system directly contributes to a more efficient and effective use of resources within the organization. This amendment provides NMC with the additional software support it needs to continue providing this service.
__ Economic Development
X Administration
__ Health and Human Services
__ Infrastructure
__ Public Safety
Prepared by: Ari Entin, Hospital Chief Information Officer, 783-2564
Approved by: Charles R. Harris, Chief Executive Officer, 783-2553
Attachments:
Forward Advantage Holdings Inc. dba Forward Advantage Renewal and Amendment No. 7 (Imprivata)
Forward Advantage Holdings Inc. dba Forward Advantage Amendment 6 (Imprivata)
Forward Advantage Inc. Assignment and Assumption (Imprivata)
Forward Advantage Inc Amendment No. 5 (Imprivata)
Forward Advantage Inc Amendment No. 4 (Imprivata)
Forward Advantage Inc Renewal and Amendment No. 3 (Imprivata)
Forward Advantage Inc Amendment No. 2 (Imprivata)
Forward Advantage Inc Amendment No. 1 (Imprivata)
Forward Advantage Inc Agreement (Imprivata)
Attachments on file with the Clerk of the Board