Title
Adopt a Resolution to:
a. Confirm that the Board of Supervisors has authorized expenditures through Fiscal Year 2013-14 the amount of $799,186 from the General Fund Capital Projects Fund 404 for the New Juvenile Hall Project (Project 8811) as part of the County Cash Match; and
b. Confirm that the $799,186 in expenditures along with the $16,992,638 set aside in the General Fund Balance Sheet Assignment 3127 represents the County’s total Cash Match of $17,791,824.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors adopt a resolution to:
a. Confirm that the Board of Supervisors has authorized expenditures through Fiscal Year 2013-14 the amount of $799,186 from the General Fund Capital Projects Fund 404 for the New Juvenile Hall Project (Project 8811) as part of the County Cash Match; and
b. Confirm that the $799,186 in expenditures along with the $16,992,638 set aside in the General Fund Balance Sheet Assignment 3127 represents the County’s total Cash Match of $17,791,824.
SUMMARY/DISCUSSION:
The recommended action satisfies a request from the California Department of Corrections and Rehabilitation to provide a resolution confirming the Board of Supervisors has authorized a Total Cash Match consisting of expenditures through Fiscal Year 2013-14 in the amount of $799,186 along with the $16,992,638 set aside in the General Fund, Balance Sheet Assignment 3127 for the New Juvenile Hall (Project 8811), which represents the County’s Total Cash Match of $17,791,824.
On August 26, 2014, the Board of Supervisors adopted Resolution No. 14-245 which authorized and approved the expenditure of $17,791,824 as matching funds for the conditional SB 81 2007 Youthful Offender Rehabilitative Facility Construction Funding Program award of $35,000,000 from the State of California for the Project. The County Match consists of $8,527,344 Cash Match, $6,880,666 In-Kind Match, and $2,383,814 Other Costs totaling $17,791,824.
These funds are set aside for the sole purpose of the Monterey SB81 project and to cover all Cash Match, In-Kind Match, and Other County Costs, and the source of all funds spent or set aside in the General Fund Assignment 3127 account in the Monterey County General Fund, which is allotted at the sole discretion of the Monterey County Board of Supervisors.
On January 27, 2015, the Board of Supervisors adopted Resolution No. 15-009 confirming the $16,992,638 set aside in the General Fund, Balance Sheet Assignment 3127 - New Juvenile Hall Project for the sole use towards the Monterey County SB 81 project and to cover all County matching funds whether Cash Match, In-Kind Match, or additional matching funds.
The sourcing of the County’s Matching Funds of $17,791,824 was derived from the Capital Projects Fund 404 of $14,142,855; Capital Projects Fund 402 of $746,597; and Capital Project Assignment 3123 of $2,902,372.
OTHER AGENCY INVOLVEMENT:
CAO, RMA-Public Works, and Probation are working jointly with BSCC to meet all State-mandated milestones to maintain the conditional award.
FINANCING:
There is no impact to the General Fund as a result of this resolution. On August 26, 2014, the Board authorized $17,791,824 as the County’s Match towards the award of the SB 81 New Juvenile Hall Project and approved the transfer of the unspent matching funds of $16,992,638 to a dedicated General Fund, Balance Sheet Account 3127. The total project cost of $52,791,824 consists of a State grant for $35,000,000 and County matching funds of $17,791,824.
Additionally, anticipated, yet undetermined, increased staffing costs associated with operation of a facility larger than the present one may also impact the General Fund Contribution.
Prepared by: Donald D. Searle, Architectural Services Manager (831) 755-5061
Approved by:
Robert K. Murdoch, P.E., Director of Public Works
Carl Holm, RMA Acting Director
Date Prepared: June 19, 2015
Attachments: Board Resolution; Board Resolution Nos. 14-245 15-009 and Location Map