Title
a. Authorize the Auditor-Controller to amend the FY 2020-21 Adopted Budget in the Facility Master Plan Projects, Fund 404, Appropriation Unit RMA015, to increase appropriations by $1,614,318 financed by Fund 404 unassigned fund balance resulting from savings from the rescoping of the New Juvenile Hall Project in the same amount (4/5th vote required);
b. Authorize the Auditor-Controller to transfer $1,614,318 from the FY 2020-21 Facility Master Plan Projects, Fund 404, Appropriation Unit RMA015 to the Resource Planning Fund 478, Sub-Fund BIR (Building Improvement and Replacement), Appropriation Unit CAO047 (4/5th vote required);
c. Authorize the Auditor-Controller to amend the FY 2020-21 Adopted Budget in the Resource Planning Fund 478, Sub-Fund BIR (Building Improvement and Replacement), Appropriation Unit CAO047, to increase appropriations by $1,614,318 financed by an operating transfer from the Facility Master Plan Projects, Fund 404, Appropriation Unit RMA015 (4/5th vote required);
d. Authorize the Auditor-Controller to transfer of up to $1,614,318 for the Jail Housing Addition Project 8819 on a reimbursement basis from the FY 2020-21 Resource Planning Fund 478, Sub-Fund BIR (Building Improvement and Replacement), Appropriation Unit CAO047, to Facility Master Plan Projects, Fund 404, Appropriation Unit RMA015 (4/5th vote required);
e. Authorize the Auditor-Controller to amend the FY 2020-21 Adopted Budget in the Capital Projects Fund 402, Appropriation Unit RMA014, to increase appropriations by $58,218 where the financing source is Capital Projects Fund 402 unassigned fund balance generated by savings from various capital projects (4/5th vote required);
f. Authorize the Auditor-Controller to amend the FY 2020-21 Adopted Budget in Resource Planning Fund 478, Sub-Fund BIR (Building Improvement and Replacement), Appropriation Unit CAO047, to increase appropriations by $58,218 financed by an operating transfer from Capital Projects Fund 402, Appropriation Unit RMA014 (4/5th vote required); and
g. Authorize the Auditor-Controller to transfer $58,218 from the FY 2020-21 Capital Projects Fund 402, Appropriation Unit RMA014, to the Resource Planning Fund 478, Sub-Fund BIR (Building Improvement and Replacement), Appropriation Unit CAO047 (4/5th vote required).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Auditor-Controller to amend the FY 2020-21 Adopted Budget in the Facility Master Plan Projects, Fund 404, Appropriation Unit RMA015, to increase appropriations by $1,614,318 financed by Fund 404 unassigned fund balance resulting from savings from the rescoping of the New Juvenile Hall Project in the same amount (4/5th vote required);
b. Authorize the Auditor-Controller to transfer $1,614,318 from the FY 2020-21 Facility Master Plan Projects, Fund 404, Appropriation Unit RMA015 to the Building Improvement and Replacement Fund 478, Sub-Fund BIR, Appropriation Unit CAO047 (4/5th vote required);
c. Authorize the Auditor-Controller to amend the FY 2020-21 Adopted Budget in the Resource Planning Fund 478, Sub-Fund BIR (Building Improvement and Replacement), Appropriation Unit CAO047, to increase appropriations by $1,614,318 financed by an operating transfer from the Facility Master Plan Projects, Fund 404, Appropriation Unit RMA015 (4/5th vote required);
d. Authorize the Auditor-Controller to transfer of up to $1,614,318 for the Jail Housing Addition Project 8819 on a reimbursement basis from the FY 2020-21 Resource Planning Fund 478, Sub-Fund BIR (Building Improvement and Replacement), Appropriation Unit CAO047, to Facility Master Plan Projects, Fund 404, Appropriation Unit RMA015 (4/5th vote required);
e. Authorize the Auditor-Controller to amend the FY 2020-21 Adopted Budget in the Capital Projects Fund 402, Appropriation Unit RMA014, to increase appropriations by $58,218 where the financing source is Capital Projects Fund 402 unassigned fund balance generated by savings from various capital projects (4/5th vote required);
f. Authorize the Auditor-Controller to amend the FY 2020-21 Adopted Budget in Resource Planning Fund 478, Sub-Fund BIR (Building Improvement and Replacement), Appropriation Unit CAO047, to increase appropriations by $58,218 financed by an operating transfer from Capital Projects Fund 402, Appropriation Unit RMA014 (4/5th vote required); and
g. Authorize the Auditor-Controller to transfer $58,218 from the FY 2020-21 Capital Projects Fund 402, Appropriation Unit RMA014, to the Resource Planning Fund 478, Sub-Fund BIR (Building Improvement and Replacement), Appropriation Unit CAO047 (4/5th vote required).
SUMMARY/DISCUSSION:
On October 27, 2020, the Board of Supervisors approved the Resource Management Agency (RMA) to utilize up to $1,614,318 for overruns for the Jail Housing Project 8819 from the Resource Planning Fund 478, Sub-Fund BIR (Building Improvement and Replacement). This report includes the necessary actions to complete this transfer. This report also requests that the $1,614,318 savings from the rescoping of the New Juvenile Hall project 8811 be transferred from unassigned fund balance in the Facility Master Plan Projects Fund 404 to the Resource Planning Fund 478, Sub-Fund BIR (Building Improvement and Replacement). The $1,614,318 unassigned Fund 404 balance became available with the June 9th approval of the descoping of the New Juvenile Hall Project 8811 reducing the project cost to $61,272,032 from $62,886,350 (RES 20-083).
This report requests to transfer $58,218 in savings from various projects in Fund 402 to Fund 478. The RMA presented a FY 2019-20 Key Capital Projects report during the October 28, 2020 Budget Committee. Of the ten projects completed in FY 2019-20 detailed in the report, three funded by transfers from the Resource Planning Fund 478, Sub-Fund BIR (Building Improvement and Replacement) recognized savings. These projects are 1200 Aguajito Road- Monterey Courthouse: Boiler Replacement Project, 1414 Natividad Road- Public Safety Building (PSB) Replace Morgue Chiller, and 1441 Schilling Place- Rebuild and Reinstall Chiller Motor #3 with savings of $33,688, $23,513, and $1,017 respectively. Accordingly, this report asks for authorization to transfer the total $58,218 savings back to the Resource Planning Fund 478, Sub-Fund BIR (Building Improvement and Replacement).
OTHER AGENCY INVOLVEMENT:
The County Administrative Office worked with the Resource Management Agency to identify project budget savings.
FINANCING:
This report includes the necessary actions to authorize the transfer of up to $1,614,318 on a reimbursement basis to Fund 404 from Fund 478 to fund project overruns for the Jail Housing Project 8819. Additionally, it requests to transfer $1,614,318 in savings from the New Juvenile Hall project rescoping from Fund 404 to Fund 478. Finally, it requests authority to transfer $58,218 in completed capital project savings from FY 2019-20 back to Resource Planning Fund 478, Sub-Fund BIR (Building Improvement and Replacement) from Capital Projects Fund 402.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Mark a check to the related Board of Supervisors Strategic Initiatives
__Economic Development
_X_Administration
__Health & Human Services
__Infrastructure
__Public Safety
Prepared by: Lana Martinez Davis, Administrative Analyst, ext. 6706
Approved by: Ezequiel Vega, County Budget Director, ext. 3078
Attachments: Resolution