Title
a. Approve and authorize the Contracts/Purchasing Officer to sign an Agreement with ICSolutions, LLC for the provision of inmate/resident telephone and video visitation services to the County of Monterey for the term from the date of signing and for three (3) years, including the option to extend the Agreement for two (2) additional one (1) year periods. The yearly aggregate compensation amount to the Inmate Welfare Fund will be a minimum of seven-hundred thousand dollars ($700,000) issued under RFP #10311 in accordance with the terms and conditions set within the Agreement; and,
b. Approve and authorize the Contracts/Purchasing Officer to sign future Amendments that may amend sections of the Agreement, but does not significantly alter the scope of work. (ITEM REMOVED VIA SUPPLEMENTAL)
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors
a) Approve and authorize the Contracts/Purchasing Officer to sign an Agreement with ICSolutions, LLC for the provision of inmate/resident telephone and video visitation services to the County of Monterey for the term from the date of signing and for three (3) years, including the option to extend the Agreement for two (2) additional one (1) year periods. The yearly aggregate compensation amount to the Inmate Welfare Fund will be a minimum of seven-hundred thousand dollars ($700,000) issued under RFP #10311 in accordance with the terms and conditions set within the Agreement; and,
b) Approve and authorize the Contracts/Purchasing Officer to sign future Amendments that may amend sections of the Agreement, but does not significantly alter the scope of work.
SUMMARY/DISCUSSION:
The Monterey County Jail and Probation Department require telephone and video visitation services for their inmates, detainees, and/or wards. The departments have historically contracted out for these services. Services will include the provision of hardware and software to allow inmates/residents to communicate with friends and family members both vocally and visually as detailed in the Agreement. The Agreement is based upon County requirements as set forth in the terms and conditions of RFP #10311. The yearly aggregate revenue amount to the Inmate Welfare Fund will be a minimum of seven-hundred thousand dollars ($700,000). A copy of the Agreement is on file with the Clerk of the Board.
OTHER AGENCY INVOLVEMENT:
County Counsel has approved the Agreement as to form. The Auditor Controller's Office has approved the Agreement as to fiscal terms.
FINANCING:
Compensation will be remitted to the Inmate Welfare Fund on a monthly basis as detailed in the Agreement. There are no expenditures associated with the services requested. The yearly aggregate compensation amount to the Inmate Welfare Fund will be a minimum of seven-hundred thousand dollars ($700,000).
Prepared by: James Bass, Acting Chief Deputy
Approved by: Stephen T. Bernal, Sheriff-Coroner
Attachments:
Agreement with ICSolutions, LLC