Title
a. Award a contract to Monterey Peninsula Engineering A Partnership, the lowest responsible and responsive base bidder for the construction of Davis Road Class II Bikeway Project, Project No. 14-869465, State Project No. 054A2784L,
Federal Aid Project No. RPSTPLE 5944(104) with the base bid amount of $713,801.85;
b. Approve the Performance and Payment Bonds executed and provided by Monterey Peninsula Engineering A Partnership;
c. Authorize a contingency (not to exceed 10% of the contract amount) to provide funding for approved contract change orders;
d. Authorize the Director of Public Works to execute the contract and, subject to the terms of the Public Contract Code, approve change orders to the contract that do not exceed 10% of the original contract amount, and do not significantly change the scope of work; and
e. Authorize the Director of Public Works to execute a Certificate of Completion and record a Notice of Completion with the County Recorder when he determines that the contract is complete in all respects in accordance with the Plans and Special Provisions for the construction of Davis Road Class II Bikeway Project, Project No. 14-869465 State Project No. 054A2784L, Federal Aid Project No. RPSTPLE 5944(104), performed by Monterey Peninsula Engineering A Partnership.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Award a contract to Monterey Peninsula Engineering A Partnership, the lowest responsible and responsive base bidder for the construction of Davis Road Class II Bikeway Project, Project No. 14-869465, State Project No. 054A2784L, Federal Aid Project No. RPSTPLE 5944(104) with the base bid amount of $713,801.85;
b. Approve the Performance and Payment Bonds executed and provided by Monterey Peninsula Engineering A Partnership;
c. Authorize a contingency (not to exceed 10% of the contract amount) to provide funding for approved contract change orders;
d. Authorize the Director of Public Works to execute the contract and, subject to the terms of the Public Contract Code, approve change orders to the contract that do not exceed 10% of the original contract amount, and do not significantly change the scope of work; and
e. Authorize the Director of Public Works to execute a Certificate of Completion and record a Notice of Completion with the County Recorder when he determines that the contract is complete in all respects in accordance with the Plans and Special Provisions for the construction of Davis Road Class II Bikeway Project, Project No. 14-869465 State Project No. 054A2784L, Federal Aid Project No. RPSTPLE 5944(104), performed by Monterey Peninsula Engineering A Partnership.
SUMMARY/DISCUSSION:
On March 25, 2014, the Board of Supervisors adopted the Plans and Special Provisions for the Davis Road Class II Bikeway Project, Project No.14-869465, State Project No. 054A2784L, Federal Aid Project No. RPSTPLE 5944(104). The Project was advertised and the bids were opened on April 17, 2014. The lowest responsible bidder was Monterey Peninsula Engineering A Partnership with the bid amount of $713,801.85. The Engineer's Estimate for the bid was $1,185,653. Project construction is scheduled to begin late June, 2014.
The project consists of constructing bicycle lanes along Davis Road from Blanco Road to Rossi Street, approximately 1.7 miles. The Project will provide a minimum of six to eight feet shoulders, six inch white stripe, bicycle stencils and bicycle signage. In order to construct the bicycle lanes on the east side of Davis Road between the north end of Davis Road Bridge and Rossi Street, the existing curb, gutter, and sidewalk will need to be removed and reconstructed to the east.
Transportation Enhancements was part of the Transportation Equity Act for the 21st Century
(TEA 21) and is now under Moving Ahead for Progress in the 21st Century (MAP 21). It is currently adopted and administered under State Transportation Improvement Program (STIP).
On December 13, 2011, the Board of Supervisors approved the acceptance of STIP funds for the Davis Road Class II Bikeway Project.
On December 14, 2011 and December 9, 2013, RMA-Public Works staff mailed informational letters to property owners, informing them about the project.
The project has been determined to be categorically exempt (Class 4) from the California Environmental Quality Act (CEQA) because it is to create bicycle lanes within public rights-of-way. (See CCR§ 15304 Minor Alterations to Land)
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel and Contracts/Purchasing attended the bid opening and reviewed all bids for conformance with applicable regulations. The Office of the County Counsel, Auditor-Controller, and Risk Management have reviewed and approved the contract documents as to form and legality, fiscal terms, and insurance provisions, respectively. The City of Salinas is in concurrence with the Project. The project was presented to the Bicycle Pedestrian Committee on November 7, 2012 and the Agricultural Advisory Committee on August 22, 2013.
FINANCING:
There is no financial impact to the General Fund. Total estimated project cost, including project management, engineering, and construction, is $1,435,599. The project is funded by Transportation Enhancement grant fund for an amount of $1,435,599. This project was anticipated to be completed in FY 2013-14 when the FY 2014-15 Recommended Budget was developed. As such, this project was not included in the FY 2014-15 budget and is not reflected in FY 2014-15 Road Fund work plan. There are sufficient appropriations available to complete this project based on the project schedule. During the FY 2014-15 mid year review staff will evaluate if there is a need to return to the Board to modify the budget, as a result of this project slipping into FY 2014-15.
Prepared by: Jonathan L. Pascua, P.E., Senior Civil Engineer, (831) 755-8963
Approved by:
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Robert K. Murdoch, P.E., Director of Public Works
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Benny J. Young, RMA Director
Dated: June 9, 2014
Attachments: Project Budget; Bid Summary Sheet; Contract for Public Works; Performance and Payment Bonds; Location Map (Attachments on file with the Clerk of the Board)