Title
Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute an agreement with Key & Young, Inc. dba Commercial Service Co. to provide parts, installation and repair services on commercial refrigeration, HVAC systems and food service equipment for an amount not to exceed $200,000 with an agreement term October 1, 2019 through September 30, 2024.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute an agreement with Key & Young, Inc. dba Commercial Service Co. to provide parts, installation and repair services on commercial refrigeration, HVAC systems and food service equipment for an amount not to exceed $200,000 with an agreement term October 1, 2019 through September 30, 2024.
SUMMARY/DISCUSSION:
Key & Young, Inc. d.b.a. Commercial Service Company specializes in replacement and repair services including procurement of parts and supplies needed for related repairs at NMC for Heating, Ventilation, and Air Conditioning (HVAC) systems and commercial refrigeration equipment, including medical grade refrigerator s and medical freezers that are regulated and audited by The Joint Commission (TJC) and the state of California through Title 22 and Title 24.
These systems and components are vital to patient care as they support equipment and processes in various units, including Laboratory, Radiology, Pharmacy, Labor & Delivery, and Food Services. They also maintain acceptable indoor air quality through proper ventilation which is a key factor in reducing the spread of airborne diseases i n addition to maintaining the heating and cooling of the entire hospital.
This new agreement replaces an older agreement from 2011 and contains the same terms and conditions.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this agreement as to legal form, and the Auditor-Controller has reviewed and approved as to payment provisions. The agreement has also been reviewed and approved by NMC’s Finance Committee on August 22, 2019 and by its Board of Trustees on September 6, 2019.
FINANCING:
The cost for this agreement is $200,000 of which $40,000 is included in the Fiscal Year 2019-20 Adopted Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Natividad has many pieces of critical equipment that need to have precise temperature control, Commercial Services is the vendor we use for time sensitive repairs of our equipment ensuring items such as out Pharmacy/ Lab/Blood Bank freezers are up as soon as possible minimizing loss of product/vaccines. This enables NMC staff to provide quality medical care for its patients and their families.
__ Economic Development
__ Administration
X Health and Human Services
X Infrastructure
__ Public Safety
Prepared by: Jeffrey Cleek, Director of Engineering & Safety, 783-2614
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments:
Key & Young, Inc. dba Commercial Service Co. Agreement
Attachments on file with the Clerk of the Board