Title
a. Award a contract to Tombleson, Inc., the lowest responsible and responsive bidder, for the Jail Restroom Renovation - 1410 Natividad Rd, Project No. 8546, Bid Package No. 10345, in the total amount of $61,875;
b. Approve the Performance and Payment Bonds executed and provided by Tombleson, Inc.;
c. Authorize a contingency (not to exceed 10 percent of the contract amount) to provide funding for approved contract change orders; and
d. Authorize the Director of Public Works to execute the contract and, subject to the terms of the Public Contract Code, approve contract change orders where total change orders do not exceed 10 percent of the original contract amount, and do not significantly alter the scope of the work.
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RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Award a contract to Tombleson, Inc., the lowest responsible and responsive bidder, for the Jail Restroom Renovation - 1410 Natividad Rd, Project No. 8546, Bid Package No. 10345, in the total amount of $61,875;
b. Approve the Performance and Payment Bonds executed and provided by Tombleson, Inc.;
c. Authorize a contingency (not to exceed 10 percent of the contract amount) to provide funding for approved contract change orders; and
d. Authorize the Director of Public Works to execute the contract and, subject to the terms of the Public Contract Code, approve contract change orders where total change orders do not exceed 10 percent of the original contract amount, and do not significantly alter the scope of the work.
SUMMARY/DISCUSSION:
On January 10, 2012, the Board approved the Plans and Specifications for Jail Restroom Renovation - 1410 Natividad Rd, Project No. 8546, Bid Package No. 10345 (Project). The Project was advertised and bids were opened on February 16, 2012. The lowest responsible bidder is Tombleson, Inc., with a bid in the amount of $61,875. The Project is scheduled to begin in April 2012, with completion by July 2012.
Work to be done for the base bid elements consists, in general, of installing new floor, wall and ceiling finishes, repair or replacement of stainless steel access covers, selective demolition of masonry, and related tasks at the Monterey County Adult Detention Facility, Dorms D and E's Restrooms. The Engineer's estimate for construction of the base bid elements is $100,000.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel and Contracts/Purchasing attended the bid opening and reviewed the low bid for conformance with applicable regulations. The Office of the County Counsel, Auditor-Controller, and Risk Management, have reviewed and approved the contract documents as to form and legality, fiscal terms, and insurance provisions, respectively.
FINANCING:
There is no impact to the General Fund. The initial Project budget was established from the remaining funds from Project 8516, the Emergency Phase of Jail Showers and Restroom Renovations, in the amount of $281,366, held in Facilities Projects Fund (Fund 401, Unit 8184).
On October 11, 2011, the Board approved the FY 2011-12 Capital Project Fund 402 projects and associated budget modifications, including an additional allocation of $262,634 into Facilities Projects Fund (Fund 401, Unit 8184), for a total project budget of $544,000. On March 20, 2012, the Board authorized the reallocation of $210,000 from this Project to 1410 Natividad - Refurbish Kitchen, Project No. 8532. The revised project budget for the Project is $334,000. This amount is sufficient to cover estimated Project costs for design, engineering, and the renovations to the restrooms in Dorms D and E. Total costs for the Project to date are $21,007. Any remaining funds after the Project is complete will be transferred back to Fund 402 to be redirected to other projects.
Prepared by: Richard P. Sauerwein, Jr., P.E. (831) 796-3071
Approved by: ______________________________________________
Paul H. Greenway, P.E., Acting Director of Public Works
______________________________________________
Benny J. Young, RMA Director
Attachments: Project Budget; Bid Summary; Agreement and Bonds; Location Map