Title
Consider recommending that the Board of Directors approve Amendment No. 3 to the Agreement for Services with Quinn Company to extend the contract term to June 30, 2028, and increase the dollar amount by $150,000 for a total contract amount not to exceed $400,000 for short term equipment rental and preventative maintenance and repair of Agency owned heavy equipment; and authorize the General Manager to execute the amendment.
Report
RECOMMENDATION:
It is recommended that the Monterey County Water Resources Agency Finance Committee:
Consider recommending that the Board of Directors approve Amendment No. 3 to the Agreement for Services with Quinn Company to extend the contract term to June 30, 2028, and increase the dollar amount by $150,000 for a total contract amount not to exceed $400,000 for short term equipment rental and preventative maintenance and repair of Agency owned heavy equipment; and authorize the General Manager to execute the amendment.
SUMMARY/DISCUSSION:
On July 1, 2018, the Monterey County Water Resources Agency (Agency) entered into an Agreement with Quinn Company, the local Caterpillar source, to provide preventative maintenance and critical repairs to Agency’s equipment.
On November 5, 2020, Amendment No. 1 to the agreement was processed, increasing the total contract amount to $100,000 and extending the term to June 30, 2022.
On May 17, 2022, Amendment No. 2 to the agreement was processed, increasing the total contract amount to $250,000, and extending the term to June 30, 2025.
The purpose of Amendment No. 3 is revising Exhibit A - Scope of Work, by adding equipment rental(s), revise Exhibit B - Fee Schedule, by updating labor and rental rates, a dollar increase of $150,000 for a total contract amount not to exceed $400,000 and a term extension to June 30, 2028, for continued services by Quinn Company.
OTHER AGENCY INVOLVEMENT:
None.
FINANCING:
Funds for this amendment will be from Funds 111 - Administration, 116 - Dam Operations, and 122-Reclamation Ditch. Other Funds may also be identified in future fiscal years.
Prepared by: Jason Demers, Senior Water Resources Engineer, (831) 755-4860
Approved by: Ara Azhderian, General Manager, (831) 755-4860
Attachments:
1. Original Agreement for Services
2. Amendment No. 1
3. Amendment No. 2
4. Amendment No. 3