Title
a. Authorize the Contracts/Purchasing Officer or their designee to execute an Agreement with NICE Systems, Inc., for Automated Data Systems, for secured, cloud-based electronic evidence and data storage and retrieval services for the Office of the District Attorney, for the period of July 1, 2024, through June 30, 2029, in the maximum amount of $536,100;
b. Accept non-standard contract provisions as recommended by the District Attorney;
c. Authorize the Contract/Purchasing Officer or their designee and the District Attorney to sign and execute the appropriate documents and verifications when required;
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Contracts/Purchasing Officer or their designee to execute an Agreement with NICE Systems, Inc., for Automated Data Systems, for secured, cloud-based electronic evidence and data storage and retrieval services for the Office of the District Attorney, for the period of July 1, 2024, through June 30, 2029, in the maximum amount of $536,100;
b. Accept non-standard contract provisions as recommended by the District Attorney;
c. Authorize the Contract/Purchasing Officer or their designee and the District Attorney to sign and execute the appropriate documents and verifications when required;
d. Authorize the Contracts/Purchasing Officer or their designee to issue purchase orders on an as-needed basis pursuant this Agreement over the period of July 1, 2024, through June 30, 2029.
SUMMARY:
There is an increasing amount of digital evidence gathered by Law Enforcement Agencies (LEAs). Evidence comes in many forms and formats including, security cameras, body-worn cameras, cell phone data, electronic documents, and other items. Gathering and transferring the data from the LEAs to the necessary members of the judicial system is proving to be increasingly difficult. The objective of this process is to streamline the flow of information beginning with the LEAs investigative process and on as it moves to other criminal justice agencies. Implementing a more efficient process will improve the current evidence workflow and allow for more efficient decision making.
It is recommended the Board of Supervisors authorize the Contracts/Purchasing Officer or their designee to sign a non-standard Agreement with NICE Systems, Inc., and to issue purchase orders on an “as needed” basis, in the aggregate amount not to exceed $536,100, over the period of July 1, 2024, through June 30, 2029. Utilizing cloud-based storage will provide proper accessibility of data, stored on an approved cloud-based server, and free up County IT storage resources for other uses.
DISCUSSION:
An Enterprise based system with unlimited users, connections to all data sources, automated case building, unlimited data storage, unlimited and automatic transcriptions, unlimited video and audio codec conversion, media processing tools, data sharing portals, automated case retention policies. Uniform process to collect and distribute discovery, receive video from any source and make it available for anyone to watch, transcribing automatically from over 50 languages. This digital information would be maintained on cloud-based storage systems, authorized by the Department of Justice for the storage of digital evidence.
OTHER AGENCY INVOLVEMENT:
County Counsel has approved the agreement as to form, the Capital Improvement Committee supported the action on June 10, 2024.
FINANCING:
The cost for fiscal year 2024-25 is projected to be $90,000, which is currently budgeted in the proposed FY 2024-25 budget. There is no fiscal impact to the current fiscal year and on-going expenses will be included in the normal budgeting process.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Increasing Public Safety through more efficient utilization of resources.
Mark a check to the related Board of Supervisors Strategic Initiatives
__Economic Development
__Administration
__Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Bruce Suckow, Finance Manager, Ext. 5259
Approved by: Jeannine M. Pacioni, District Attorney, Ext. 5470
Attachments:
a. Agreement with NICE Systems, Inc.