Title
a. Ratify awarding of an emergency construction contract to Granite Rock Company for the Moss Landing Emergency Road Repair, Project No. 621165, in the total amount not to exceed $300,000;
b. Ratify approval of the Performance and Payment Bonds executed and provided by Granite Rock Company; and
c. Authorize the Director of Public Works to execute a Certificate of Completion and record a Notice of Completion with the County Recorder when he determines that the Contract is complete in all respects for the construction of the Moss Landing Emergency Road Repair, Project No. 621165, performed by Granite Rock Company.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Ratify awarding of an emergency construction contract to Granite Rock Company, for the Moss Landing Emergency Road Repair, Project No. 621165, in the total amount not to exceed $300,000;
b. Ratify approval of the Performance and Payment Bonds executed and provided by the Granite Rock Company; and
c. Authorize the Director of Public Works to execute a Certificate of Completion and record a Notice of Completion with the County Recorder when he determines that the Contract is complete in all respects for the construction of the Moss Landing Emergency Road Repair, Project No. 621165, performed by Granite Rock Company.
SUMMARY/DISCUSSION:
On Friday, December 5, 2014, RMA-Public Works (RMA-Public Works) was notified that a section of Moss Landing Road embankment adjacent to the Moss Landing Harbor was eroding as a result of the deteriorated flap gate system, requiring the immediate closure to the public of the Moss Landing Road between State Highway One and Sandholdt Road. An emergency contract was needed to make the necessary repairs to Moss Landing Road. As such, RMA-Public Works entered into an emergency agreement with Granite Rock Company not to exceed $300,000. This dollar figure was selected when it was not clear what the scope of the emergency work would be. To date, all work has been completed with the exception of the removal of a sandbag wall installed along the west side of the Moro Cojo Slough in Moss Landing. It is anticipated that the total project costs will not exceed $100,000.
All work was paid as Force Account (Time and Materials), based on Caltrans Standard Specifications for this contract. The cost included the temporary traffic control measure that were needed as part of the initial incident response, rebuilding of the roadway embankment, pavement structure, and repair the three 48" reinforced concrete pipe (RCP). The three concrete pipes, owned by the Monterey County Water Resource Agency, are flood control measures to regulate the water in the Moro Cojo Slough.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel and Risk Management approved the Contract and Bonds as to form, and insurance provisions, respectively.
FINANCING:
The Total Project Budget initially established for this emergency for Engineering, Construction Management and Construction was $358,500. However, the total anticipated project costs should not exceed $100,000.
There could be a financial impact to the General Fund. The Project will be funded by Fund 002, Unit 8195, Appropriation Unit RMA012. Although the project is being funded with Highway Users Tax through the Road Fund (Fund 002), it is not clear at this time if this is an allowable expense. A determination will need to be made when the State conducts its Annual Audit of the Road Fund. If costs incurred are not considered an appropriate use of Highway Users Tax and RMA-PW is unable to be reimbursed by a third party, the General Fund would need to reimburse Fund 002 for the actual costs incurred.
Since the ultimate funding source has not been determined at this time, RMA-PW will bring budget adjustments for consideration if deemed necessary.
Prepared by: Enrique Saavedra, P.E., Acting Assistant Director of Public Works (831) 755-4800
Approved by:
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Carl P. Holm, Acting RMA Director
Dated: January 30, 2015
Attachments: Project Budget; Contract for Public Work; Bonds; Location Map