Title
Support adopting a resolution authorizing the Auditor-Controller to amend the FY 2017-18 Adopted Budget by increasing appropriations in the amount of $289,324 in the FY 2017-18 Adopted Budget for County Clerk/Recorder’s, Fund 1180-ACR002-8004, financed by the County Clerk/Recorder’s Modernization Account 020-2751 for the Tyler’s Eagle Clerk/Recorder Computer Software System.
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
Support adopting a resolution authorizing the Auditor-Controller to amend the FY 2017-18 Adopted Budget by increasing appropriations in the amount of $289,324 in the FY 2017-18 Adopted Budget for County Clerk/Recorder’s, Fund 1180-ACR002-8004, financed by the County Clerk/Recorder’s Modernization Account 020-2751 for the Tyler’s Eagle Clerk/Recorder Computer Software System.
SUMMARY/DISCUSSION:
On December 13, 2016, the Board authorized the CCR to enter into an Agreement with Tyler Technologies, Inc. (Tyler) for Tyler’s Eagle Clerk/Recorder Computer Software System and implementation of services to replace the Office’s current internal Symphony/AS400 recording, filing, cashiering, reconciliation, and reporting system. The project has an estimated completion date of 11/06/2017. As of June 30, 2017, $390,602 was paid to Tyler for implementation and services. The Agreement authorized up to $679,926 to complete the project but, since the work spanned two County Budget periods, only part of the funds was transferred from the related Restricted Revenue Fund to be available for payment of services at the inception to ensure that funds used would be transferred only during the fiscal year in which they were used. At this time, the CCR is requesting to amend their adopted FY 2017-18 Budget (1180-ACR002-8004) to transfer the remainder of necessary funds from the Restricted Revenue Fund to pay Tyler for the completion of services and to finish this project.
The CCR has an estimated $289,324 to pay Tyler for implementation and maintenance services; therefore, the CCR requests that the Budget Committee approve this action.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approves this report as to form only.
FINANCING:
Government Code section 27361(c) provides that a specified portion of recording fees, retained in Restricted Revenue Fund 020-2751 be available solely to “support, maintain, improve, and provide for the full operation for modernized creation, retention, and retrieval of information in each county’s system of recorded documents.” Sufficient funds are available in Modernization Account (Restricted Revenue Fund 020-2751) to fully cover the requested increase in appropriations. The transfer would leave a balance of $1,180,863 in the Modernization Account.
Prepared by: Corina Morgan, Finance Manager, x5821
Authorized by:
_____________________
Stephen L. Vagnini
Assessor-County Clerk/Recorder, x5803
Attachments:
Payment Schedule