Title
Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 1 to the agreement (A-14065) with Maintenance Connection, LLC for license to use a software system used to manage equipment maintenance, extending the agreement an additional three (3) year period (January 1, 2020 through December 31, 2022) for a revised full agreement term of January 1, 2018 through December 31, 2022, and adding $68,344 for a revised total agreement amount not to exceed $112,216.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 1 to the agreement (A-14065) with Maintenance Connection, LLC for license to use a software system used to manage equipment maintenance, extending the agreement an additional three (3) year period (January 1, 2020 through December 31, 2022) for a revised full agreement term of January 1, 2018 through December 31, 2022, and adding $68,344 for a revised total agreement amount not to exceed $112,216.
SUMMARY/DISCUSSION:
The computerized facility software maintenance system (entirely web based subscription service) provided by Maintenance Connection allows the NMC Engineering department to manage facility assets, preventive maintenance schedules, and routine workflow, such as repairs and simple installations through the computerized work order system. Maintenance Connection’s software provides Natividad staff with reports and dashboards to monitor effectiveness and efficiency in the Engineering department surrounding equipment maintenance and repairs.
The Joint Commission and National Fire Prevention Agency (NFPA) require that the hospital test and inspect all pieces of equipment that are related to life safety on a prescribed schedule. The hospital has the ability to maintain regulatory compliance through this Agreement.
OTHER AGENCY INVOLVEMENT:
The office of the County Counsel has reviewed and approved this amendment No. 1 as to form and the Auditor-Controller has reviewed and approved as to payment provisions. The amendment No. 1 has also been reviewed and approved by NMC’s Finance Committee on October 24, 2019 and by its Board of Trustees on November 1, 2019.
FINANCING:
The cost for this amendment No. 1 is $68,344 of which $22,003 is included in the Fiscal Year 2019-20 Adopted Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Extending the term of the Maintenance Connection agreement enables Natividad to continue to properly manage the required maintenance and repairs of various types of hospital equipment. This, in turn, leads to having and maintaining safe and reliable equipment.
__ Economic Development
__ Administration
X Health and Human Services
X Infrastructure
__ Public Safety
Prepared by: Jeffrey Cleek, Director of Engineering & Safety, 831-783-2614
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2553
Attachments:
Maintenance Connection, LLC Amendment No. 1
Maintenance Connection, LLC Agreement
Attachments on file with the Clerk of the Board