COMPLETED BOARD ORDER"�|E
}�30
Before the Board of Supervisors in and for the
County of Monterey, State of California
a. Approve an increase in estimated revenues and
appropriations for FY 2 10-11 Sheriffs Office budget
in the amount of $1,363,802 funded by increased Public
Safety Sales Tax revenue, $552,802, use of Sheriffs
Office restricted revenue sources $811,000 4/5ths vote
required);
b. Approve a release from Designation and an increase in
appropriations in the amount of $962,598 for FY 2010-
11 Sheriff's Office budg t to cover termination benefits
expenses 4/5tns vote requ red);
c. Approve a release fro n Designation For Vehicle
Replacement and an inc ease in appropriations for FY
2010-11 Sheriff's Offic budget in the amount of
$76,000 for the Sheriff's v ehicles 4/5ths vote required);
d. Approve a transfer of app opriations for the FY 2010-11
Sheriff's Office budget f $60,000 from Sheriffs Unit
SHE002 Coroner) to SHE-005 Gang Task Force); and
e. Authorize the Audi or-Controller to approve
adjustments in estimated evenues and appropriations as
detailed below
By consensus, and carried by those members present, the Board of Supervisors hereby;
Removed this item fl_ in the June 28, 2011 agenda, Consent Calendar- Regular.
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Boo 75 for the meeting on June 28 2011.
Dated: June 29, 2011 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
Deputy
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SIGNED BOARD REPORT"�|E
�MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: June 28, 2011 AGENDA NO.: 90
SUBJECT: a. Approve an increase in estimated revenues and appropriations for FY 2010-11
Sheriff's Office budget in the amount of $1,363,802 funded by increased Public Safety
Sales Tax revenue, $552,802, use of Sheriff's Office restricted revenue sources
$811,000 4/5th Vote Required);
b. Approve a release from Designation and an increase in appropriations in the amount of
$962,598 for FY 2010-11 Sheriff's Office budget to cover termination benefits
expenses 4/~th Vote Required);
c. Approve a release from Designation For Vehicle Replacement and an increase in
appropriations for FY 2010-11 Sheriff's Office budget in the amount of $76,000 for
the Sheriff's vehicles 4/5th Vote Required);
d. Approve a transfer of appropriations for the FY 2010-11 Sheriff's Office budget of
$60,000 from Sheriff's Unit SHE002 Coroner) to SHE005 Gang Task Force); and
e. Authorize the Auditor-Controller to approve adjustments in estimated revenues and
appropri ations as detailed in the attached Board Order.
DEPARTMENT: Sheriff's 0
ffice
RECOMMENDATION
It is recommended that the Board of Supervisors:
a. Approve an increase in estimated revenues and appropriations for FY 2010-11 Sheriff's Office budget
in the amount of $1,363,802 funded by increased Public Safety Sales Tax revenue, $552,802, use of
Sheriff's Office restricted revenue sources $811,000 4/5th Vote Required);
b. Approve a release from Designation and an increase in appropriations in the amount of $962,598 for
FY 2010-11 Sheriff's Office budget to cover termination benefits expenses 4/5th Vote Required);
c. Approve a release from Designation For Vehicle Replacement and an increase in appropriations for
FY 2010-11 Sheriff's Office budget in the amount of $76,000 for the Sheriff's vehicles 4/5th Vote
Required);
d. Approve a transfer of appropriations for the FY 2010-11 Sheriff's Office budget of $60,000 from
Sheriff's Unit SHE002 Coroner) to SHE005 Gang Task Force); and
e. Authorize the Auditor-Contrbller to approve adjustments in estimated revenues and appropriations as
detailed in the attached Board Order.
SUMMARY/DISCUSSION
Based on fiscal data available and known circumstances, the Sheriff's Office is projecting to overrun the
FY 2010-11 Modified Budget y approximately $1.52 million, barring any natural disasters or acts
beyond our control. Out of the projected $1.52 million overrun, $1.02 million is for unbudgeted
termination payouts. The rest of? $1.52 million, or approximately $495,400, is for under-budgeted benefit
expenditures including other post employee benefits OPEB), and workers' compensation insurance
premiums.
The Sheriff's Office has worked; with the County Administrative Office on an updated Proposition-172
Public Safety Sales Tax revenue forecast for FY 2010-11. With nine months of the Fiscal Year's revenue
received, the Sheriff's Office projected revenue exceeds budgeted revenue by $552,802. Therefore, the
Sheriff's Office is requesting aad increase in estimated revenue and expenditures in the amount of
$552,802 to cover the $495,400 in under budgeted benefit expenditures. The remaining $57,402 will be
used to reduce the unbudgeted termination payoffs shortfall from $1,020,000 to $962,598.
The Sheriff's Office is requesting $962,598 from the General Fund's Designation for Terminations to pay
for the current year's tenninatioi benefits. With the change in administration at the Sheriff's Office, the
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SIGNED BOARD REPORT"�|E
�department experienced a large amount of retirements. These retirements required the pay-out of eleven
thousand accrued hours of pay including annual leave, comp time and sick leave.
The Sheriff's Office is requesting increases of estimated revenues and appropriation for FY 2010-11 of
$811,000. The increase in revenues and appropriations is comprised of the following increases in various
Sheriffs Office units: a) $560,000 in Sheriff's Appropriation Units SHE001 Administration and
Enforcement) and SHE003 Custody Operations Bureau), to utilize the Sheriffs various restricted
revenue accounts, including Federal asset forfeiture fund. The Sheriff's Office has been utilizing various
special revenue accounts for unbudgeted but necessary expenses in accordance with relevant laws and
regulations. Approximately $60,000 of the Federal asset forfeiture is used to purchase necessary but
unbudgeted expenses such as patrol vehicles and equipment, weapons, training, and crime scene scanner;
b) $81,000 of specific grants', asset forfeiture funds used to offset grant funding shortages and for
furtherance of the grants' activities; c) $170,000 in Sheriffs Appropriation Unit SHE005, Joint Gang
Task Force, to reimburse FY 2009-10 grant expenditures to the cities of Salinas and Seaside. The cities
had not made timely reimbursement requests for their grant approved expenditures in the FY 2009-10 and
were paid and requested the reimbursement to the grantor in the current fiscal year.
The Sheriffs Office is requesting an increase in appropriation of approximately $76,000 from the Vehicle
Replacement Fund which is Managed by the Resource Management Agency RAM) to the Sheriffs
Appropriation Unit SHE001. The sales proceeds of the Sheriffs vehicles are deposited in the Vehicle
Replacement Fund and it is used to purchase a truck for South County Patrol Station and a new Dodge
Charger to test the vehicle.
It is estimated that the Joint I Gang Task Force expenditures will overrun due to under budgeted
reimbursements for the participating County departments, District Attorney's Office and Probation
Department. The Sheriffs Office is requesting to transfer $60,000 from the Coroner's budget to the Joint
Gang Task Force budget. Even with the transfer, the participating County department will not be fully
reimbursed. The appropriation transfer will provide the Sheriff's Office the ability to balance its budget.
OTHER AGENCY INVOLVEMENT
The County Administrative Office has reviewed the report.
FINANCING
The actions contained in the lattached Board Order will increase revenue and appropriations by
$1,363,802. These increased revenues are sourced from forecasted Proposition 172 revenue increases
$552,802), transfers from Sheriffs Office restricted revenue funds $811,000). In addition, the Board
Order will allow for transfer of 1$60,000 from the Coroner's Unit budget to the Joint Gang Task Force
budget. Finally, the actions will increase Sheriffs Office appropriations by $962,598 as a result of the
cancellation of Designation for Terminations and $76,000 increase from Designation For Vehicle
Replacement. The total increase of the Sheriffs Office appropriations due to this recommendation will be
$2,402,400.
Prep,~red by: Approved by:
Scott Miller
Sheriff-Coroner
Date: June 17, 2011 Date: June 17, 2011
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