Title
a. Approve and authorize the Library Director and/or her Designee to sign six (6) non-standard Agreements in the total amount of $21,548.12, for the 2018 annual Summer Reading Program, as follows:
• Spector Dance, in the amount not to exceed $1,200.00 for the period June 13, 2018 through July 26, 2018
• Juan Sanchez, in the amount not to exceed $3,713.04 for the period June 13, 2018 through July 30, 2018
• Arwen Lawrence, in the amount not to exceed $6,413.00, for the period June 29, 2018 through July 30, 2018
• Onye Onyemaechi dba Village Rhythms, in the amount not to exceed $5,513.04, for the period June 20, 2018 through July 30, 2018.
• Liz Mangual, in the amount not to exceed $3,109.04, for the period June 14, 2018 through June 30, 2018.
• Jayson Fann, in the amount of $1,600.00, for the period of July 10, 2018 through July 17, 2018.
b. Approve non-standard provisions in the six (6) Agreements as recommended by the Library Director.
Report
RECOMMENDATION/SUMMARY:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Library Director and/or her Designee to sign six (6) non-standard Agreements in the total amount of $21,548.12, for the 2018 annual Summer Reading Program, as follows:
• Spector Dance, in the amount not to exceed $1,200.00 for the period June 13, 2018 through July 26, 2018
• Juan Sanchez, in the amount not to exceed $3,713.04 for the period June 13, 2018 through July 30, 2018
• Arwen Lawrence, in the amount not to exceed $6,413.00, for the period June 29, 2018 through July 30, 2018
• Onye Onyemaechi dba Village Rhythms, in the amount not to exceed $5,513.04, for the period June 20, 2018 through July 30, 2018.
• Liz Mangual, in the amount not to exceed $3,109.04, for the period June 14, 2018 through June 30, 2018.
• Jayson Fann, in the amount of $1,600.00, for the period of July 10, 2018 through July 17, 2018.
b. Approve non-standard provisions in the six (6) Agreements as recommended by the Library Director.
DISCUSSION:
Summer Reading Programs have been part of library programming throughout the nation for over 100 years. The purpose of MCFL’s annual Summer Reading Program is to encourage families and children of all ages to come to the library and continue reading during the summer months when children are out of school. Research has proven that reading and staying mentally active during the summer prevents “summer slide.” In other words children will not forget what they learned during the school year. In addition, research has shown that children from lower income families benefit the most from summer reading activities.
MCFL has hosted entertaining programs as part of the Summer Reading Program for decades. This attracts families to the libraries where they will check-out books, media and other stimulating programs. Through the recommended agreements, the vendors will provide music performances, incorporating storytelling, interactive and international music featuring different languages; interpretive dance numbers, performances showcasing instruments originating from different parts of the world, and juggling acts geared to enthrall children and young adults. By keeping children engaged, safe, entertained and intellectually stimulated MCFL’s annual Summer Reading Programs benefit all our communities throughout the county and contribute to the collective impact of improving school readiness.
OTHER AGENCY INVOLVEMENT:
County Counsel does not approve the following non-standard provisions set forth in Exhibit B to each of the agreements: absence of automobile insurance endorsements naming the County as an additional insured and absence of Workers’ Compensation insurance. The Library Director recommends approval of these non-standard provisions because (1) each vendor agrees that transportation to and from the performance site is outside the scope of the agreement and agrees to be solely responsible for occurrences en route and (2) each vendor represents that he/she has no employees but will obtain workers compensation insurance in the event he/she hires employees.
FINANCING:
The recommended Summer Reading Program contracts, total amount of which is not to exceed $21,548.12 will be funded through appropriations from the current Library Budget, Library Fund 003, FY 17-18. The Summer Reading Program has been supported by the Foundation for Monterey County Free Libraries in the past, and they have committed the funds for this year. Funds are available to cover the project cost. There is no additional cost to the County General Fund associated with this recommendation.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The purpose of the Summer Reading performance contracts is to continue providing County of Monterey communities with activities and programs that engage, entertain and inspire, and benefit and contribute to the collective impact of improving school readiness.
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Prepared by: Jacqueline C. Bleisch, Administrative Services Assistant, (831)883-7576
Approved by: Jayanti Addleman, Library Director, (831)883-7566
Attachments:
Agreement with Spector Dance
Agreement with Juan Sanchez
Agreement with Arwen Lawrence
Agreement with Onye Onyemaechi dba Village Rhythms
Agreement with Liz Mangel
Agreement with Jayson Fann