Title
Authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Renewal and Amendment No. 8 to the Agreement (A-11717) with Automatic Door Systems Inc. for Automatic Door Maintenance and Repair Services at NMC, extending the Agreement to June 30, 2014 for a total Agreement amount not to exceed $220,000 (no change from previously approved amount) in the aggregate.
Report
RECOMMENDATION
It is recommended the Board of Supervisors authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Renewal and Amendment No. 8 to the Agreement (A-11717) with Automatic Door Systems Inc. for Automatic Door Maintenance and Repair Services at NMC, extending the Agreement to June 30, 2014 for a total Agreement amount not to exceed $220,000 (no change from previously approved amount) in the aggregate.
SUMMARY/DISCUSSION:
Automatic Door Systems Inc. provides maintenance and repair services for Natividad Medical Center's video phone entry system, magnetic locks, power supplies, activation sensors, strike plates, etc. on security and automatic doors.
Natividad Medical Center has automatic doors at specific entrances, security doors at specific entrances and at the entrances to the departments. These doors are critical as part of NMC's zoned security, and limit access to sensitive areas, including the Maternal Infant Unit, Neonatal Intensive Care Unit, the Pharmacy, and the Laboratory. The doors are also a critical feature of the fire protection of the building.
Some doors have recently been brought up to National Fire Protection Association (NFPA) compliance by installing positive latching.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Renewal and Amendment No. 8 as to legal form and risk provisions. Auditor-Controller has reviewed and approved this Renewal and Amendment No. 8 as to fiscal provisions. The Renewal and Amendment No. 8 has also been reviewed and approved by Natividad Medical Center's Board of Trustees.
FINANCING:
As a result of Amendment No. 7, the Board of Supervisors approved a $50,000 increase for Fiscal Year 2012-2013 in the maximum liability for the Agreement (for a total Agreement amount not to exceed $220,000 in the aggregate). As a result of this Renewal and Amendment No. 8, no additional dollars will be added. Remaining funds from the previous year's purchase orders (approximately $100,000) will be rolled over for Fiscal Year 2013/2014. $100,000 is included in the Fiscal Year 2013/2014 Adopted Budget. There is no impact to the General Fund.
Prepared by: James Kari, Hospital Director of Engineering and Safety, 783-2602
Approved by: Harry Weis, Chief Executive Officer, 783-2553
Attachments: Renewal and Amendment #8, Spend Sheet, Original Agreement, Amendment numbers 1, 2, 3, 4, 5, 6 and 7
Attachments on file with the Clerk to the Board's Office