Title
Authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 3 to the Agreement (A-12241/MYA449) with San Jose Boiler Works for preventative maintenance services for steam, domestic hot water, heating boilers and boiler parts at NMC, extending the Agreement to June 30, 2015 for a total Agreement amount not to exceed $175,000 (no change from previously approved amount) in the aggregate.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 3 to the Agreement (A-12241/MYA449) with San Jose Boiler Works for preventative maintenance services for steam, domestic hot water, heating boilers and boiler parts at NMC, extending the Agreement to June 30, 2015 for a total Agreement amount not to exceed $175,000 (no change from previously approved amount) in the aggregate.
SUMMARY/DISCUSSION:
San Jose Boiler specializes in preventive maintenance, inspection, and repair service on steam boilers, hot water boilers, and heating systems. These systems and components are vital to patient care at NMC and are regulated and audited by The Joint Commission and the state of California through Title 8, Title 22, and Title 24.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Amendment No. 3 as to legal form and risk provisions. Auditor-Controller has reviewed and approved this Amendment No. 3 as to fiscal provisions. The CAO-Budget and Analysis Division has advised to inform the BOS the spending authority (appropriations) associated with NMC's FY 2014 Adopted Budget has been exceeded and approval and authorization for modification of NMC's appropriation budget should be presented to the BOS. Since NMC is an Enterprise Fund, this does not prevent continued expenditures and is not a legal requirement, but it is considered good public policy, transparency and fiscal management. The Amendment No. 3 has also been reviewed and approved by Natividad Medical Center's Finance Committee 4.24.14 and Board of Trustees 5.2.14.
FINANCING:
There is no cost for this Amendment No. 3; As a result of Amendment No. 1 the Board of Supervisors approved a $75,000 increase for Fiscal Year 2012-2013 in the maximum liability for the Agreement (for a total Agreement amount not to exceed $175,000 in the aggregate). $175,000 is included in the Fiscal Year 2014/2015 Recommended Budget. NMC is confirming its appropriations position and if its spending authority has been exceeded will return to the Board. There is no impact to the General Fund.
Prepared by: Andrea Rosenberg, Asst. Administrator of Operation and Support Services, 783-2562
Approved by: Harry Weis, Chief Executive Officer, 783-2553
Attachments: Amendment No. 3, Renewal and Amendment No. 2, Original Agreement, Amendment No. 1 and Spend Sheet.
Attachments on file with the Clerk to the Boards Office