Title
a. Receive a Monthly Budget and Schedule Status Report on the Jail Housing Addition, Project 8819 (Project); and
b. Approve Changing the Required Frequency of Budget and Schedule Status Reporting from Monthly to Quarterly for the Project to allow greater coordination of financial period reporting.
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
a. Receive a Monthly Budget and Schedule Status Report on the Jail Housing Addition, Project 8819 (Project); and
b. Approve Changing the Required Frequency of Budget and Schedule Status Reporting from Monthly to Quarterly for the Project to allow greater coordination of financial period reporting.
SUMMARY/DISCUSSION:
Key schedule components and budget status are summarized below.
Budget and Schedule: The Project is on budget. The schematic design was delayed by two months due to resubmittals by the Design Team. This lost time will be recovered during the Design Development and Construction Document phases. The Project is presently scheduled to receive approval of Preliminary Plans in June 2015. Constructions will start Summer 2016.
State Milestones: The County's next submittal to the State Public Works Board is for Preliminary Plan Review in mid-June 2015.
Design: Lionakis has submitted preliminary plans (Design Development) for County review. Status update meetings have been held between the County RMA-Public Works (RMA-PW), Office of the Sheriff (Sheriff), State Fire Marshal, and City of Salinas Fire. The design is 35% complete.
CEQA Process: EMC Planning Group is progressing with the Final Environmental Impact Report and CEQA findings to be submitted to the BOS in March 2015.
Real Estate Due Diligence: Final document revisions were submitted and approved by the State Department of General Services.
At the January 28, 2015 Budget Committee meeting, RMA-PW requested and the Committee assented to consider changing the report timing from monthly to quarterly. RMA-PW is awaiting the Committees decision on RMA-PW's request to approve the reporting frequency change to allow greater coordination of financial reporting. Upon approval, the next report to the Committee would be provided in April 2015 for the quarter ending March 31, 2015.
OTHER AGENCY INVOLVEMENT:
RMA-PW and the Sheriff continue to work jointly with Board of State and Community Corrections to meet all State requirements to maintain the conditional award by moving the project forward in design.
FINANCING:
Total estimated Project cost is $88,900,000, of which $8,900,000 was approved by the Board of Supervisors as the County's match. To-date expenditures total $2,990,834, including current year expenditures estimated at $288,442. The remaining County match balance of $6,891,130 is available in the General Fund Capital Project Assignment (Account 3123) for the Project design and environmental phase.
Prepared by: Donald D. Searle, Architectural Services Manager (831) 755-5061
Approved by:
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Robert K. Murdoch, P.E., Director of Public Works
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Carl P. Holm, AICP, Acting RMA Director
cc: CAO: Manuel Gonzalez, SO: Sheriff Bernal