Title
a. Receive Monthly Budget and Schedule Status Report on the New Juvenile Hall, Project No. 8811; and
b. Support changing the required reporting frequency from monthly to quarterly for the New Juvenile Hall, Project No. 8811, to allow greater coordination of financial period reporting.
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
a. Receive Monthly Budget and Schedule Status Report on the New Juvenile Hall, Project No. 8811; and
b. Support changing the required reporting frequency from monthly to quarterly for the New Juvenile Hall, Project No. 8811, to allow greater coordination of financial period reporting.
SUMMARY/DISCUSSION:
Key schedule components and budget status are summarized below. With approval of the second recommendation, the next report to the Budget Committee on the budget and schedule status will be provided on December 3rd, following Project Establishment by the State Public Works Board in late November.
State Milestones:
The project team is working toward submittal of Scope, Cost, and Schedule to the Board of State and Community Corrections (BSCC) on August 27, 2014 for Project Establishment by the State Public Works Board on November 14, 2014.
Design:
DLR Group has held multiple meetings with the Probation Department and Resources Management Agency-Public Works (RMA-PW) to develop the Architectural Space Program, Site Concepts, and Plan Concepts for each building composing the campus-style New Juvenile Hall. DLR Group is presently on schedule, with 100 percent of the Pre-Design Phase complete.
CEQA Process:
The CEQA process will start in August 2014. The team has determined a Mitigated Negative Declaration will comply with CEQA.
Real Estate Due Diligence:
The County has started Real Estate Due Diligence documentation with the subdivision of the 38-acre parcel into three parcels, with the new Juvenile Hall parcel comprising nine acres. The required documents will be submitted to State Department of General Services in late August.
Budget:
The Project is on budget and on schedule.
OTHER AGENCY INVOLVEMENT:
RMA-PW and Probation continue to work jointly with BSCC to meet all State requirements to maintain the conditional award by moving the project forward in design.
FINANCING:
Total estimated Project cost is $52,791,824, of which $17,791,824 was adopted by the Board of Supervisors as the County’s match. To-date expenditures through FY 2013-14 Period 13 (Attachment C) total $802,116, leaving $16,989,708 available in remaining County match balance in the General Fund New Juvenile Hall Assignment (Account 3127) for the design and environmental phase of the project.
As a secondary financial document, Staff has developed a cash-flow spreadsheet, including actual monthly cost to date (Attachment A) and projected monthly costs (Attachment B).
Prepared by: Donald D. Searle, Architectural Services Manager (831) 755-5061
Date: August 12, 2014
Approved by:
__________________________________________
Robert K. Murdoch, P.E., Director of Public Works
Approved by:
_________________________________________
Benny J. Young, RMA Director
cc: CAO: Manuel Gonzalez, SO: Chief Manuel Real
Attachments: Project Status Attachment A
Cash Flow Projections Attachment B
Project Budget Attachment C
Milestone Schedule Attachment D
Project Schedule and Chronology Attachment E