Title
Approve and authorize the Auditor-Controller or her designee to execute a Professional Services Agreement with MGT Impact Solutions, LLC (MGT), for the utilization of the MGT Burso software to prepare the Countywide Cost Allocation Plan, in the amount of $24,000 for a term of July 1, 2026 to June 30, 2029.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and authorize the Auditor-Controller or her designee to execute a Professional Services Agreement with MGT Impact Solutions, LLC (MGT), for the utilization of the MGT Burso software to prepare the Countywide Cost Allocation Plan, in the amount of $24,000 for a term of July 1, 2026 to June 30, 2029.
SUMMARY:
The County Auditor-Controller’s Office (ACO) seeks to obtain a subscription agreement with MGT Impact Solutions, LLC (MGT), for the utilization of the MGT Burso software to prepare the Countywide Cost Allocation Plan.
The ACO is requesting the authorization of a Professional Services Agreement in the amount of $24,000 for a term of July 1, 2026 through June 30, 2029.
DISCUSSION:
The office of the Auditor-Controller (ACO) is charged with the preparation of the Countywide Cost Allocation Plan in accordance with federal requirements under the Office of Management and Budget’s Uniform Guidance 2 CFR Part 200. This plan is necessary to ensure that central service costs are properly allocated to benefiting programs and to support reimbursement of allowable costs from federal and state funding sources.
MGT Burso software will assist the ACO staff in complying with the necessary requirements to produce the various components of the Cost Allocation Plan, such as the summary schedule, building and equipment depreciation schedules, central service department schedules, and carry forward schedule. It will create efficiencies by eliminating manual ongoing calculations for each central service department’s allocation and by creating a central repository for all the calculations, schedules, and reports. Timely completion of the Cost Allocation Plan will also improve the County’s ability to recover allowable administrative costs and ensure consistent application of federal cost principles across departments.
The ACO has negotiated cost savings by entering into a three-year agreement to utilize the MGT software.
OTHER AGENCY INVOLVEMENT/COMMITTEE ACTIONS:
County Counsel and Auditor-Controller have reviewed and approved as to legal form and fiscal provisions respectively.
FINANCING:
The MGT contract is administrated by the ACO appropriation AUD001. The contract amount has been included in the budget for FY 2026-27.
BOARD OF SUPERVISORS STRATEGIC PLAN GOALS:
This proposed action will allow the Auditor-Controller’s Office to promote accountability and transparency while practicing efficient and effective resource management.
Mark a check next to the related Board of Supervisors Strategic Plan Goals:
____ Well-Being and Quality of Life
____ Sustainable Infrastructure for the Present and Future
____ Safe and Resilient Communities
____ Diverse and Thriving Economy
Other:
__X__ Administrative
Prepared by: Monica Arroyo, Administrative Services Officer, 755-5084
Approved by: Enedina Garcia, Assistant Auditor-Controller, 755-5040
Attachments:
Board Report
MGT Agreement