Title
Correct the Maximum Filled Full-Time Equivalency for the County Administrative Office due to clerical error affecting the Workforce Development Board and Sustainability Program Staffing.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve a correction to the County Administrative Office Maximum Filled Full-Time Equivalency (FTE) by removing the Workforce Development Board (WDB) from the County Administrative Office (CAO) staffing count, reducing the CAO Max Filled FTE from 53 to 46;
b. Affirm that the Workforce Development Board is a Non-GFC entity exempt from the Maximum Filled FTE Policy;
c. Authorize the Human Resources Department to process hiring transactions for three Sustainability Program Management Analyst II positions; and
d. Direct the County Administrative Office to update the official Maximum Filled FTE table following Board approval.
SUMMARY:
The County Administrative Office requests Board approval of a correction to its Maximum Filled FTE due to a clerical error. The Workforce Development Board, a Non-GFC entity, was mistakenly included in CAO’s staffing total. Removing WDB reduces the Maximum Filled FTE to 46 and current filled FTE to 43, restoring 3 available FTE needed to finalize hires for the Sustainability Program.
DISCUSSION:
In accordance with the Maximum Filled FTE Policy, departments must obtain Board approval for changes to Board-authorized Maximum Filled FTE levels. The approved exception form documents that WDB should have been exempt as a Non-GFC entity. This correction restores staffing ability for the Sustainability Program, which has fully grant-funded positions requiring immediate hiring.
OTHER AGENCY INVOLVEMENT:
The report was reviewed by the Human Resources Department.
FINANCING:
The Sustainability Program’s three Management Analyst II positions are fully supported by the Sustainability Grant for three fiscal years. Annual salary & benefits costs total $567,573 with no Net County Cost impact.
BOARD OF SUPERVISORS STRATEGIC PLAN GOALS:
This action supports the County’s strategic goals by ensuring the department can maintain necessary staffing to carry out public safety, health, operational, legal compliance, revenue protection, or other responsibilities.
Check applicable goals:
____ Well-Being and Quality of Life
__X__ Sustainable Infrastructure for the Present and Future
_ X___ Safe and Resilient Communities
__X__ Diverse and Thriving Economy
Link to the Strategic Plan:
<https://www.countyofmonterey.gov/home/showdocument?id=139569>
Prepared by: Daniel Kigel, Finance Manager II, ext. 5119
Approved by: Deja Sero, County Budget Director, ext. 6870
Attachments: Attachment A: Max Filled FTE Exception Form