Title
Approve and authorize the Monterey County Laguna Seca Representative to execute a retro-active Amendment No. 2 to the non-Standard Agreement between Sunbelt Rentals Inc. and the County of Monterey for heavy equipment rentals at WeatherTech® Raceway at Laguna Seca which increases the not to exceed amount by $76,000 from $375,000 to an amended total not to exceed amount of $451,000.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and authorize the Monterey County Laguna Seca Representative to execute a retro-active Amendment No. 2 to the non-Standard Agreement between Sunbelt Rentals Inc. and the County of Monterey for heavy equipment rentals at WeatherTech® Raceway at Laguna Seca which increases the not to exceed amount by $76,000 from $375,000 to an amended total not to exceed amount of $451,000.
SUMMARY/DISCUSSION:
Sunbelt Rentals Inc. (Sunbelt) provides heavy equipment rental services for the County of Monterey (County), its vendors, marketing partners and affiliates at WeatherTech® Raceway at Laguna Seca (WRLS). The use of Sunbelt’s service is vital to the overall success of events held at WRLS.
Sunbelt and the County entered into a non-Standard Agreement on May 2, 2023 (Agreement) for Sunbelt to provide heavy equipment rental services to the County, its vendors, marketing partners and affiliates at WeatherTech ® Raceway at Laguna Seca (WRLS) (Attachment A). Amendment No. 1 was executed on December 5, 2023 to increase the not to exceed amount to $375,000 (Attachment B). Due to heavier usage than expected during the 2023 season, it has become necessary to further retro-actively increase the not to exceed sum by an additional $76,000 for an amended not to exceed total of $451,000.
Staff requests the Board of Supervisors approve and authorize the Monterey County Laguna Seca Representative to execute a retro-active Amendment No. 2 (Attachment C) to increase the not to exceed amount by $76,000 for an amended total not to exceed of $451,000. All other terms conditions and provisions in the original Agreement are to remain the same.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel and Auditor-Controller’s Office reviewed and approved the proposed Agreement as to form and fiscal provisions, respectively.
FINANCING:
The total cost of the contracted services provided by Sunbelt Rentals Inc. is not to exceed $451,000 for the duration of the Agreement. There is currently sufficient appropriation in the Fiscal Year 2023-24 Adopted Budget in Fund 453, Unit 8579, Appropriation Unit PFP067 to cover the anticipated costs of this Agreement for this fiscal year. Cost for the remainder of the term will be included in the recommended budget for Fiscal Year 2025.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The recommended action supports the Board of Supervisors Strategic Initiatives on Administration and Public Safety by providing necessary equipment to conduct quality events at Laguna Seca facilities and improve the effectiveness of County services.
Economic Development
X Administration
Health & Human Services
Infrastructure
X Public Safety
Prepared by: Ryan Bell, Administrative Operations Manager, (831) 755-8912
Reviewed by: Bryan Flores, Chief of Parks
Approved by: Randell Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities and Parks
The following attachments are on file with the Clerk of the Board:
Attachment A Non-Standard Agreement, Sunbelt Rentals
Attachment B Amendment No. 1
Attachment C Amendment No. 2