COMPLETED BOARD ORDER"�|E]4�22
Before the Board of Supervisors in and for the
County of Monterey, State of California
a. Approve and authorize the Emergency
Services Manager to accept a grant from the
Federal Department of Homeland Security
DHS) in the amount $630,723; and
b. Authorize the Auditor Controller to approve
amending the FY 2011-12 budget for the
Office of Emergency Services Department
Appropriation Unit CAO005; to increase
estimated revenues and appropriations in the
amount of $309,100. 4/5ths vote required)...
Upon motion of Supervisor Parker, seconded by Supervisor Armenta, and carried by those
members present, effective February 7, 2012, the Board hereby;
a. Approved and authorized the Emergency Services Manager to accept a grant from
the Federal Department of Homeland Security DHS) in the amount $630,723;
and,
b. Authorized the Auditor Controller to approve amending the FY 2011-12 Budget
for the Office of Emergency Services Department Appropriation Unit CA0005 to
increase estimated revenues and appropriations in the amount of $309,100.
PASSED AND ADOPTED on this 7th day of February, 2012, by the following vote, to-wit:
AYES: Supervisors Armenta, Supervisor Calcagno, Salinas, Potter and Parker
NOES: None
ABSENT: None
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Book 76 for the meeting on February 7, 2012.
Dated: February 9, 2012 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
By
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COMPLETED BOARD ORDER"�|E]4�EDMUND G. BROWN JR.
GOVERNOR
Cal EMA
CALIFORNIA EMERGENCY
MANAGEMENT AGENCY
November 1$.2011
Ms. Sherrie Collins
Monterey County
1322 Natividad Road
Salinas, CA 93906
MIKE DAYTON
ActING SECRETARY
V2
SUBJECT: NOTIFICATION OF SUBGRANTEE APPLICATION APPROVAL
FY 2011 Homeland Security Grant Program HSGP)
Grant #2011-SS-0077, Cal EMA ID# 053-00000
Subgrantee Performance Period: November 18, 2011 to April 30, 2014
Dear Ms. Collins:
The California Emergency Management Agency Cal EMA) has approved your FY 1 1 Homeland Security
Grant Program HSGP) award in the amount of $630,723. Once your completed application is received and
approved, you may request reimbursement of eligible grant expenditures using the Cal EMA financial
management forms workbook available at wwiv.calema.ca.Rov
During the review process, a Cal EMA representative examined and evaluated your FYI 1 HSGP grant
application. As a result of this review, some of your funded projects may have been assigned performance
milestones shorter than the subgrantee performance period, based in part on information provided in your
application and submitted workbook. Performance milestones will be used by Cal EMA to both determine
the appropriate date to disencumber funds awarded under this grant and re-direct them to other needs across
the State and as indicators of performance and grant management capacity in future competitive grant
applications.
Activity: Amount
ALL PROJECTS $250,000
11/30/2012
Additionally, Aviation/Watercraft requests, Establish/Enhance Emergency Operations Center EOC)
projects, projects requiring EHP review and sole source procurement requests will require additional
approvals from Cal EMA. Subgrantees must obtain written approval for these activities prior to incurring
any costs, in order to be reimbursed for any related costs under this grant. Subgrantees are required to incurring
obtain a performance bond for any equipment item over $250,000, or any vehicle, aviation, or watercraft
regardless of the cost) financed with homeland security dollars.
Following acceptance of this award, you must enter your grant information into the US Office of Grants
and Training, Grant Reporting Tool GRT), for the December 2011 Biannual Strategy Implementation
Report BSIR) period. The GRT can be accessed online at htt s:;`Iwww.re ortin Y.od dhsuov/.
Completion Date
3650 SCHRJEVER AVENUE. MATHER, CA 95655
HOME LAND SECURITY, PROPIB AND EMERGENCY MANAGEMENT BRANCH
916) 345-8510 916) 324-5902 FAX
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COMPLETED BOARD ORDER"�|E]4�Ms. Sherrie Collins
Page Two
November 18, 2011
Semi-annual performance reports must be prepared and submitted to Cal EMA via the GRT for the
duration of the grant period or until all activities are completed and the grant is formally closed. Failure
to submit performance reports could result in grant reduction, termination, or suspension.
This grant is subject to all policies and provisions of the Federal Single Audit Act of 1984 and the Single
Audit Act Amendments of 1996. Any funds received in excess of current needs, approved amounts, or
those found owed as a result of a final review or audit, must be refunded to the State within 30 days upon
receipt of an invoice from Cal EMA.
Your dated signature is required on this letter. Please sign and return the original to your Cal EMA
program representative within ten days of receipt. and keep a copy for your files. For further assistance,
please feel free to contact your Cal EMA program representative or the Homeland Security Grants
Section HSGS) at 916) 845-8510.
Sincerely,
BRENDAN A. MURPHY
Acting Undersecretary
Sherrie Collins, Authorized Agent, Date
Monterey County
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SIGNED BOARD REPORT"�|E]8�MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: February 7, 2012 Consent
SUBJECT:
AGENDA NO.:
a. Approve and authorize the Emergency Services Manager to accept a grant
from the Federal Department of Homeland Security DHS) in the amount of
$630,723; and
b. Authorizes the Auditor-Controller to approve amending the FY 2011-12
budget for the Office of Emergency Services, Appropriation Unit CA0005,
to increase estimated revenues and appropriations in the amount of
$309,100. 4/5ths vote required)
DEPARTMENT: Office of Emergency Services
RECOMMENDATION:
It is recommended that the Board of Supervisors a) approve and authorize the Emergency
Services Manager to accept a grant from the Federal Department of Homeland Security DHS) in
the amount of $630,723 and b) authorize the Auditor Controller to approve amending the FY
2011-12 budget for the Office of Emergency Services, Appropriation Unit CA0005 to increase
estimated revenue and appropriations in the amount of $309,100. 4/5th vote required)
SUMMARY/DISCUSSION:
The Federal Department of Homeland Security enhances the ability of states, local jurisdictions
and other regional authorities in the preparation, prevention, and response to terrorist attacks and
other disasters by distributing grant funds. Localities can use the grants for planning, equipment
and training needs. The Monterey County Operational Area MCOA) agencies, utilize the funds
for purposes including training and equipment to increase first responder capabilities in the areas
of fire, emergency medical services, hazardous materials, law enforcement, public works, public
and environmental health and emergency management. These recipient agencies include Cities
within the County, all law and fire agencies in the operability area, the Office of Emergency
Services, and the Monterey County Sheriffs Office. The Monterey County Office of
Emergency Services is the lead agency for the MCOA agencies, and accepts and distributes grant
funding on behalf of the MCOA.
OTHER AGENCY INVOLVEMENT:
The County Administrative Office and the Office of Emergency Services have coordinated this
report development.
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SIGNED BOARD REPORT"�|E]8�FINANCING:
The Board of Supervisors authorized application for the DHS FY 2011 Grant on September 13,
2011. The amount budgeted for this grant in FY 2011-12, $321,623, was based on the prior
year's budgeted grant amount. On November 18, 2011 the State of California's Governor's
Office of Homeland Security approved the grant application in the amount of $630,723. This
represents an increase of $309,100 over budgeted revenues and expenses.
There is no impact to the General Fund as this action presents no change in General Fund
Contribution.
Prepared by:
Deanna Gunn
Finance Manager I
Approved by:
Sherrie Collins
Emergency Services Manager
Attachment: State of California's Governor's Office of Homeland Security approved grant
application letter.
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