Title
a. Approve and authorize the Chief Information Officer to sign a non-standard Site Lease Agreement with the Emily Gardner - Jamesburg Relay Communication Site for an amount not to exceed $111,000, retroactive to July 1, 2022, and ending on June 30, 2042; and
b. Accept non-standard provisions as recommended by the Chief Information Officer; and
c. Authorize the Chief Information Officer or designee to execute up to two (2) future amendments, subject to County Counsel review, provided the amendments do not significantly change the scope of work and do not alter the non-standard terms of the Site Lease Agreement.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Chief Information Officer to sign a non-standard Site Lease Agreement with the Emily Gardner - Jamesburg Relay Communication Site for an amount not to exceed $111,000, retroactive to July 1, 2022, and ending on June 30, 2042; and
b. Accept non-standard provisions as recommended by the Chief Information Officer; and
c. Authorize the Chief Information Officer or designee to execute up to two (2) future amendments, subject to County Counsel review, provided the amendments do not significantly change the scope of work and do not alter the non-standard terms of the Site Lease Agreement.
SUMMARY:
This non-standard Site Lease Agreement between the County of Monterey and Emily Gardner will permit the County to use space at the 1 Cachagua Road, Carmel Valley, CA location referred to as “Jamesburg Relay Communication Site,” which is a vital hub for radio coverage for the County’s first responders.
DISCUSSION:
The Jamesburg Relay Communication Radio Site is a new site replacing the Roberts Knoll site. The Robert Knoll’s site was sold, and the new owners asked the County to vacate this radio site pursuant to the terms of the lease. The Jamesburg Relay Site is part of the Next Generation (NGEN) radio communications system project, which provides conventional radio coverage to the Carmel Valley and Cachagua areas of Monterey County. This new radio site area provides digital radio coverage to ensure two-way radio for Monterey County Regional Fire District and the Sheriff’s Office. Additionally, the Jamesburg Relay Communication Site includes a microwave radio system that connects the 2-way radio transmitters to the Mt. Toro radio site, ensuring uninterrupted connectivity to the County 9-1-1 dispatch center.
This non-standard Site Lease Agreement with Emily Gardner provides public safety and microwave communications for Carmel Valley and Cachagua. The Chief Information Officer recommends entering into this Agreement to provide analog two-way radio coverage for the County’s first responders, law, fire, and ambulance services.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this agreement.
FINANCING:
The funds have been included in the FY22-23 Approved Budget for the Information Technology Department, ITD 1930, Appropriations Unit INF002. Transactions relating to future fiscal years will be included in each respective Recommended Budget based upon the anticipated utilization of the services
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This radio site will provide critical radio communications for Monterey County and enhance public safety for all first responders and the communities.
__Economic Development
__Administration
__Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Teresa Meister, Management Analyst I, 759-6938
Approved by:
__________________________ Date: ______________
Eric A. Chatham, Chief Information Officer, 759-6920
Attachments:
Jamesburg Relay Communication Non-standard Site Lease Agreement