Title
a. Adopt Plans and Special Provisions for the Procurement (Delivery and Application) of Asphalt Emulsion for the Seal Coat Fiscal Year 2016-17, Project No. 5517; and
b. Authorize the Resource Management Agency Director to advertise the “Notice to Bidders” in the Monterey County Weekly.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Adopt Plans and Special Provisions for the Procurement (Delivery and Application) of Asphalt Emulsion for the Seal Coat Fiscal Year 2016-17, Project No. 5517; and
b. Authorize the Resource Management Agency Director to advertise the “Notice to Bidders” in the Monterey County Weekly.
SUMMARY:
Adoption of the Plans and Special Provisions to the Standard Specifications will authorize the Resource Management Agency (RMA) to proceed with advertising of the Procurement (Delivery and Application) of Asphalt Emulsion for the Seal Coat Fiscal Year 2016-17 (Seal Coat FY17), Project No. 5517.
DISCUSSION:
The contract for the procurement of emulsion is a component of the Seal Coat FY17. The contract consists of delivery and application of asphalt emulsion to various County roads. Contingent upon available funding, the Seal Coat FY17 proposes to apply chip seal on the various County roads that is consistent with the Pavement Asset Management Plan and Annual Maintenance Plan. RMA Roads & Bridges Maintenance is performing preparatory work for the project.
The bid opening is set for June 30, 2016 at 3:00 p.m., in the Board of Supervisors’ Conference Room 1032, Monterey County Government Center, 168 West Alisal Street, 1st Floor, Salinas, CA 93901. Project construction is scheduled to begin in August 2016.
The project has been determined to be categorically exempt (Class 1) from the California Environmental Quality Act (CEQA) because it is to perform repair and maintenance of existing streets and similar facilities, which involves no expansion of an existing use (See CCR § 15301 Existing Facilities).
OTHER AGENCY INVOLVEMENT:
The Offices of the County Counsel, Auditor-Controller, and Risk Management have reviewed and approved the Special Provisions as to form and legality, fiscal terms, and insurance provisions respectively.
FINANCING:
There is no financial impact to the General Fund. Total estimated project cost, including project management, engineering, and construction, is $168,764. There are sufficient appropriations included in the FY 2016-17 Recommended Budget for the Road Fund (Fund 002, Unit 8443) to finance this Project.
Prepared by: Jonathan L. Pascua, P.E., Senior Civil Engineer, (831) 755-8963
Approved by: Benny J. Young, RMA - Interim Director of Public Works & Facilities
Approved by: Carl P. Holm, AICP, RMA Director
Prepared Date: May 23, 2016
Attachments: Project Budget; Notice to Bidders; Plans and Special Provisions; Location Map (Attachments on file with the Clerk of the Board)