COMPLETED BOARD ORDER�"*��22
Before the Board of Supervisors in and for the
County of Monterey, State of California
Budget No: 09/10-012
a. Approve and authorize the transfer of up to $350,000 from the Cable TV Funds
Restricted Revenue Account 020-2883 to Budget Unit BU) 1930-8140
Telecommunications for Public, Education, and Government PEG) access projects
for the Monterey County Government Channel and I-NET projects including
procurement and installation of a generator at the Fort Ord I-NET site during Fiscal
Year FY) 2009-10;
b. Approve and authorize the purchase of fixed assets up to $250,000.00;
c. Approve and authorize the Contracts/Purchasing Officer to sign amendments to
extend the term of existing Agreements with vendors supporting PEG projects
provided that the total value of those amendments does not exceed $100,000.00 for
projects taking place in FY 2009-10;
d. Direct the Information Technology Department to continue to deposit PEG fees from
any cable provider into funds to restricted revenue account 020-2883 consistent with
past practice and federal law;
e. Approve and authorize an increase in FY 2009-10 estimated revenue and
appropriations by $350,000 in BU 1930-8140 as detailed on the attached Board Order
4/5th vote required); and
f. Direct the Auditor-Controller to transfer restricted revenue funds as expended and
increase FY 09-10 estimated revenue and appropriations as detailed in the Board
Order.
Upon motion of Supervisor Parker, seconded by Supervisor Salinas, and carried by those
members present, the Board hereby:
a. Approved and authorized the transfer of up to $350,000 from the Cable TV Funds Restricted
Revenue Account 020-2883 to Budget Unit BU) 1930-8140 Telecommunications for
Public, Education, and Government PEG) access projects for the Monterey County
Government Channel and I-NET projects including procurement and installation of a
generator at the Fort Ord I-NET site during Fiscal Year FY) 2009-10;
b. Approved and authorized the purchase of fixed assets up to $250,000.00;
c. Approved and authorized the Contracts/Purchasing Officer to sign amendments to extend the
term of existing Agreements with vendors supporting PEG projects provided that the total
value of those amendments does not exceed $100,000.00 for projects taking place in FY
2009-10;
d. Directed the Information Technology Department to continue to deposit PEG fees from any
cable provider into funds to restricted revenue account 020-2883 consistent with past
practice and federal law;
e. Approved and authorized an increase in FY 2009-10 estimated revenue and appropriations
by $350,000 in BU 1930-8140 as detailed on the attached Board Order 4/5th vote required);
and
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COMPLETED BOARD ORDER�"*��22
f. Directed the Auditor-Controller to transfer restricted revenue funds as expended and increase
FY 09-10 estimated revenue and appropriations as follows:
Transfer Funds as Follows:
Account Description Debit Credit
020-2883 Cable TV PEG Funds $350,000
020-1001 Cash $350,000
001-1001 Cash $350,000
001-1930-8140-5750 Other Miscellaneous Revenue $350,000
Increase Estimated Revenue and Appropriations as Follows:
Account Description Amount Action
001-1930-8140-5750 Other Miscellaneous Revenue $350,000 Increase
001-1930-8140-6613 Other Professional & Special Services $100,000 Increase
001-1930-8140-7531 Equipment $250,000 Increase
PASSED AND ADOPTED this 21 st day of July, 2009, by the following vote, to wit:
AYES: Supervisors Armenta, Salinas, Calcagno, Parker
NOES: None
ABSENT: Supervisor Potter
1, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Book 75 for the meeting on July 21, 2009.
Dated: July 22, 2009 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
By R J1
Deputy
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SIGNED BOARD REPORTX��"*��MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: July 21, 2009 Consent
AGENDA NO: 22
SUBJECT: a. Approve and authorize the transfer of up to $350,000 from the Cable TV
Funds Restricted Revenue Account 020-2883 to Budget Unit BU) 1930-8140
Telecommunications for Public, Education, and Government PEG) access
projects for the Monterey County Government Channel and I-NET projects
including procurement and installation of a generator at the Fort Ord I-NET
site during Fiscal Year FY) 2009-10; and
b. Approve and authorize the purchase of fixed assets up to $250,000.00; and
c. Approve and authorize the Contracts / Purchasing Officer to sign amendments
to extend the term of existing agreements with vendors supporting PEG
projects provided that the total value of those amendments does not exceed
$100,000.00 for projects taking place in FY 2009 / 10; and
d. Direct the Information Technology Department to continue to deposit PEG
fees from any cable provider into funds to restricted revenue account 020-2883
consistent with past practice and federal law; and
e. Approve and authorize an increase in FY 09-10 estimated revenue and
appropriations by $350,000 in BU 1930-8140 as detailed on the attached Board
Order 4/5th vote required); and
f. Direct the Auditor-Controller to transfer restricted revenue funds as expended
and increase FY 09-10 estimated revenue and appropriations as detailed on the
attached Board Order.
DEPARTMENT: Information Technology Department
RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
a. Approve and authorize the transfer of up to $350,000 from the Cable TV Funds Restricted
Revenue Account 020-2883 to Budget Unit BU) 193-8140 Telecommunications for Public,
Education, and Government PEG) access projects for the Monterey County Government
Channel and I-NET projects including procurement and installation of a generator at the Fort
Ord I-NET site during Fiscal Year FY) 2009-10; and
b. Approve and authorize the purchase of fixed assets up to $250,000.00; and
c. Approve and authorize the Contracts / Purchasing Officer to sign amendments to extend the
term of existing agreements with vendors supporting PEG projects provided that the total
value of those amendments does not exceed $100,000.00 for projects taking place in FY
2009 / 10; and
d. Direct the Information Technology Department to continue to deposit PEG fees from any
cable provider into funds to restricted revenue account 020-2883 consistent with past practice
and federal law; and
e. Approve and authorize an increase in FY 09-10 estimated revenue and appropriations by
$350,000 in BU 1930-8140 as detailed on the attached Board Order 4/5th vote required); and
f. Direct the Auditor-Controller to transfer restricted revenue funds as expended and increase
FY 09-10 estimated revenue and appropriations as detailed on the attached Board Order.
SUMMARY / DISCUSSION:
Information Technology Department ITD) Staff works with County public information staff to
coordinate technical and programming support for the Monterey County Government Channel,
which provides for the production of programming to educate and inform county residents in a
timely manner about County issues and services. The programming is broadcast on Channel 28
of the Comcast system, Channel 26 of the Charter system through the Education System, and
AT&T's U-verse service. ITD is requesting transfer of funds from the Cable TV Fund
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SIGNED BOARD REPORTX��"*��Restricted Revenue Account 020-2883 to ITD BU 1930-8140 to finance Monterey County's
share of limited Government Television Channel activities and for projects supporting the
County fiber optic network I-NET). The County of Monterey share of costs for projects
supporting the government channel and for I-NET projects for 2009-10 is estimated not to
exceed $350,000. Operation activities include video recording of public meetings held in the
Board Chambers, production and editing of programs for the government channel, and support
for direct broadcast of the channel including hardware and software support and equipment
needs. Existing agreements with outside vendors resulted from an RFP process in 2007 for 3
years of support have cumulatively exceeded the Contracts / Purchasing Officer's authority.
Therefore, ITD requests that the Board of Supervisors authorize the Contracts / Purchasing
Officer to sign amendments to the existing agreements provided that no amendment exceeds
$100,000.00 for work done in fiscal year 2009 / 2010.
Financial support for PEG television facilities and programming is collected from cable
subscribers in unincorporated Monterey County. The County deposits PEG funds received from
its franchises into a restricted revenue account established for the purpose of supporting
Government Channel activities. On March 17, 2009; the Board of Supervisors adopted
Ordinance 5128 setting PEG fees for providers of digital video services under the State Digital
Infrastructure and Video Competition Act of 2006 DIVCA). Currently two providers Charter
Cable and AT&T) are providing services under state franchise as established by DIVCA while
Comcast continues to provide services under a local franchise. PEG fee payments from those
providers should continue to be deposited into a reserve fund for PEG activities.
It is requested that your Board approve the transfer of funds from the restricted revenue Cable
TV Funds Account to provide for the costs of government channel activities as those costs are
incurred. The actual transfer will not be performed until after the PEG costs are incurred to
ensure that PEG funds are applied to their designated purpose. Board approval in advance will
establish a PEG expenditure limit for the fiscal year and ensure that the General Fund is
reimbursed for PEG expenses from the PEG funds.
OTHER AGENCY INVOLVEMENT:
The County Administrative Office, Intergovernmental and Legislative Affairs Division will
oversee content, programming, and scheduling for the Monterey County Government Channel.
The ITD will oversee equipment purchase, technical specifications, and contract management.
The individual agreements for the specific programming and services to be funded have been
approved by County Counsel as to legal form and pending this Board action, will be submitted to
the County Contracts / Purchasing Officer for execution.
FINANCING:
Approval of recommended actions will have no impact on the General Fund. Monies collected
by cable television companies under state or county franchises for the purpose of PEG access are
deposited into a special revenue account for funding agreements for services. The FY 2009-10
operational costs are not estimated to deplete the Cable TV-PEG fund account, as the transferred
dollars will be replaced by quarterly payments from the cable television franchisees. The Cable
TV-PEG fund receives approximately $225,000 per year and the balance in the account as of
June 26, 2009, is approximately $1,538,000.
Dale Dalby Virgil E.'Schwab
Assistant Dire to reformation Technology Director of Information Technology
759-6919 759-6923
Date: June 25, 2009
Attachment: Proposed Board Order
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