Title
a. Approve and authorize the Monterey County Contracts/Purchasing Officer or Contracts/Purchasing Office Supervisor to sign an retroactive Agreement with the Historic Motorsports Association (HMSA) to provide Race Direction and Technical Supervision for the Vintage Racing Events during the Pre-Reunion and the Rolex Monterey Motorsports Reunion Services to WeatherTech Raceway Laguna Seca Raceway (WRLS) from December 10, 2019 through December 31, 2024, for a not to exceed dollar amount of $480,000; and
b. Approve and authorize the Monterey County Contracts/Purchasing Officer or Contracts/Purchasing Office Supervisor to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($48,000) of the original amount of the agreement.
Report
RECOMMENDATION:
a. Approve and authorize the Monterey County Contracts/Purchasing Officer or Contracts/Purchasing Office Supervisor to sign an retroactive Agreement with the Historic Motorsports Association (HMSA) to provide Race Direction and Technical Supervision for the Vintage Racing Events during the Pre-Reunion and the Rolex Monterey Motorsports Reunion Services to WeatherTech Raceway Laguna Seca Raceway (WRLS) from December 10, 2019 through December 31, 2024, for a not to exceed dollar amount of $480,000; and
b. Approve and authorize the Monterey County Contracts/Purchasing Officer or Contracts/Purchasing Office Supervisor to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($48,000) of the original amount of the agreement.
SUMMARY/DISCUSSION:
This request supports the required services of the Historic Motorsports Association (HMSA) in support of the Vintage Racing events during the Pre-Reunion and the Rolex Monterey Motorsports Reunion events held at the WeatherTech Raceway Laguna Seca from calendar year 2020 through calendar year 2024. HMSA shall provide race direction and technical supervision for the vintage racing events, and all related services required to provide a safe, effective and timely course control during race events conducted at the WRLS facility. The scope of work within the agreement shall be accomplished by the CONTRACTOR providing all services and staff, and otherwise do all things necessary for or incidental to the performance of work as set forth within the Agreement. CONTRACTOR shall be required to provide the County with proof of valid insurance prior to the start of the annual Pre-Reunion and Reunion events each year.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this request.
FINANCING:
Funds for these services are contained within the approved budget allocations of the department utilizing the services. Expenditures will depend on the actual services requested by the County.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
X Economic Development
__ Administration
Health and Human Services
__ Infrastructure
__ Public Safety
Prepared by: Michael R. Derr, Contracts/Purchasing Officer, ext. 4992
Approved by: Dewayne Woods, Assistant County Administrative Officer, ext. 5309
Attachments: HMSA Agreement