COMPLETED BOARD ORDER AND CLI���40
Before the Board of Supervisors in and for the
County of Monterey, State of California
Approve and adopt the Climate-Friendly
Purchasing Policy as written and presented by
the County's Contracts/Purchasing Division...
Upon motion of Supervisor Potter, seconded by Supervisor Armenta, and carried by those
members present, the Board hereby;
Approved and adopted the Climate-Friendly Purchasing Policy as written and
presented by the County's Contracts/Purchasing Division.
PASSED AND ADOPTED on this 24`x' day of May, 2011, by the following vote, to wit:
AYES: Supervisors Armenta, Calcagno, Salinas, Parker, and Potter
NOES: None
ABSENT: None
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby certify
that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in the minutes
thereof of Minute Book 75 for the meeting on May 24, 2011.
Dated: May 26, 2011
Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
By
Deputy
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COMPLETED BOARD ORDER AND CLI���COUNTY OF MONTEREY
CLIMATE-FRIENDLY PURCHASING POLICY
1. Purpose:
The County of Monterey is a large consumer of goods and services. As such, the purchasing
practices of County departments can have a significant impact on our environment. By
purchasing climate-friendly products which have no or little impact on price or performance, the
County can remain fiscally responsible while promoting practices that help improve public
health and safety, reduce greenhouse gas emissions, and conserve natural resources.
According to the National Association of Counties, the most important benefit counties are
realizing from sustainability efforts is cost savings. The County currently has established
practices for ensuring cost savings in purchasing goods and services such as publicly soliciting
for contracts to ensure competitive price options and utilizing contracts which reap volume
discounts as frequently as possible. Integrating climate-friendly product and service
considerations into our current practices will assist in furthering the County's cost savings
efforts.
Climate-friendly purchasing practices include purchasing products which contain recycled
content or are derived in part or full from renewable resources, have limited chemical toxins, and
are energy star rated. Vendors who promote waste reduction and sell products which can be
reused are desirable and should be sought after to do business with to the extent practicable'
II. Policy:
Consistent with the Institute for Local Government's California Climate Action Network Best
Practices Framework www.ca-ilp,.org/climatepractices), the County of Monterey adopts the
following policies:
1. Procure Products that Minimize Environmental Impact and do not have a
Negative Effect on Human Health. It is the policy of the County, if applicable,
practicable, and economically feasible, to purchase:
a. Environmentally friendly products, where criteria have been established by
governmental or other widely recognized authorities such as GreenSeal2 or
EcoLogo3;
b. Services from businesses which have been certified Green" by reputable
agencies;
c. Certified energy efficient traffic signal and street lighting systems for
unincorporated areas;
d. Electronic equipment which is Energy Star4 rated or meets similar energy
efficiency standards;
e. Computer equipment which meets EPEAT5 bronze" certification level or higher
or meets similar energy efficiency standards.
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2. Promote Green Building. It is the policy of the County, if applicable, practicable, and
economically feasible, to purchase:
a. Materials and building systems that support attaining LEED Certification
standards for agency funded buildings and renovations6.
3. Reduce Waste, Reuse, Recycle. It is the policy of the County, if applicable,
practicable, and economically feasible, to purchase:
a. Durable and reusable products that reduce waste;
b. Recycled content plastic items, metal items, paper containing no less than 50%
post consumer recycled content) and other office items;
c. Recycled or re-refined oil and oil-related products;
d. Electronic products from manufacturers or distributors who offer a take-back"
program that includes responsible recycling practices;
e. Products from sellers who use recycled shipping materials from 100% recycled
content) that are non-toxic and biodegradable.
4. Promote Renewable Energy and Low Carbon Fuels. It is the policy of the County,
if applicable, practicable, and economically feasible, to purchase:
a. Fuel efficient and alternative fuel vehicles;
b. Photovoltaic systems or other renewable sources of energy;
c. Services in which the service provider uses alternative fuel vehicles.
III. Implementation:
The County is committed to procuring climate-friendly goods and services that meet its
performance standards and requirements at a competitive cost.
1. The County will create an interdepartmental Green Team" to:
a. Promote implementation of the Climate-Friendly Purchasing Policy through
education and awareness;
b. Suggest additional items to be included in the policy;
c. Develop and implement a five-year plan which includes a variety of green
programs" to be implemented in phases see Exhibit 1 attached hereto for
examples of sample programs the County may consider). Easy to implement
programs such as routine procurement of recycled paper and environmentally-
friendly cleaning supplies will be implemented very early on and the more
complex programs will be tapered into effect gradually to ensure effectiveness;
d. Determine criteria with which the success of this policy can be measured.
2. Because the County's Contracts/Purchasing Division is the central point of review and
approval on the majority of County purchasing, the Contracts/Purchasing Office will:
a. Develop procurement procedures to encourage and, in some cases, require
departments to select Climate-Friendly goods and services;
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COMPLETED BOARD ORDER AND CLI���Oirnate-Friendly Purchasing PolicY.for ountY o/ l!onterer 11/18/211/1
b. Create a web page within the Contracts/Purchasing web site dedicated to Climate-
Friendly Purchasing Practices and requirements for all County staff to access;
c. Work with other governmental purchasing groups and agencies including but not
limited to the National Institute of Counties, the Institute for Local Government
California Climate Action Network, and the Environmental Protection Agency to
remain current on Climate-Friendly Purchasing Practices;
d. Incorporate Climate-Friendly requirements into solicitation documents.
IV. Evaluation:
The County will develop and implement various monitoring and tracking systems to confirm
compliance with this policy and promotes preferential use of such products.
V. Guidelines and Reporting:
The Green Team will ensure the development and maintenance of this policy's implementation
goals and will deliver a report to the Board of Supervisors annually on progress status and the
measured benefits reaped to date.
This policy shall be subject to revisions as deemed necessary by the Board of Supervisors or by
the Green Team at any time, and all revisions shall be subject to Board approval.
VI. Effective Date:
This policy takes effect on date).
VII. Notations:
1 Practicable" means whenever possible and compatible with local, state and federal law, without reducing safety,
quality, or effectiveness and where the product or services available at reasonable cost in a reasonable period of
time.
2 GreenSeal is an independent non-profit environmental labeling organization who's standards have already been
referenced in the County's Custodial Services Contract. See www.ereenseal.ore
3 EcoLogo is an environmental standard and certification organization. See www.ecoloizo.org/en/
Energy Star" is a voluntary energy efficiency labeling program derived from a partnership between the US
Environmental Protection Agency and the US Department of Energy. All products displaying the Energy Star label
meet the Energy Star program standards. In general, labeled equipment uses 25% 50% less energy than traditional
counterparts. See www.energystar.gov
5 EPEAT" is an acronym for Electronic Product Environmental Assessment Tool and the bronze, silver and gold
ratings represent that at least all minimum established environmental performance standards have been met. See
www.epeat.net
6 The Leadership in Energy and Environmental Design LEED) is the Green Building Rating System developed and
administered by the US Green Building Council. LEED encourages global adoption of sustainable green building
and development practices. See www.usgbc.org
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COMPLETED BOARD ORDER AND CLI���County of Monterey Climate Friendly Purchasing Policy
Exhibit 1 Sample Programs and Procedures
Examples of Climate-Friendly Programs and Procedures that will ensure policy
compliance include but are not limited to:
1). The Climate-Friendly Solicitation Checklist: Requests for Proposals RFPs) Requests
for Qualifications and Requests for Quotations RFQs) shall contain a standard
checklist of climate friendly considerations. Vendors wanting to do business with the
County will need to indicate which of the climate-friendly items are applicable. All
items on the checklist utilized in the solicitation will be incorporated into the vendor
selection process.
2). The Green Fleet Program: Vehicle purchasing, maintenance and disposal goals will be
set annually. Goals shall include procuring fuel-alternative vehicles, ensuring that
remanufactured parts are used more frequently, and that the recycling of parts, fluids
and vehicles exceeds the state standards.
3). 75% Recycled and/or Refurbished Office Products: Enforcing that the majority of
paper products purchased are derived from 100% recycled content and that toner
cartridges and other such supplies are from recycled or refurbished products.
4). Go Solar Program: Incorporating the use of solar energy for power to new and
existing County buildings.
5). Energy Star Computer Program: All computer equipment monitors, towers, scanners
and printers) ordered must be energy star rated at a minimum.
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SIGNED BOARD REPORT"�|E���MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: May 24,2011 CONSENT ITEM AGENDA NO.: L/-Q
SUBJECT: Approve and adopt the Climate-Friendly Purchasing Policy as written and presented
by the County's Contracts/Purchasing Division of the CAO.
DEPARTMENT: County Administrative Office CAO), Contracts/Purchasing Division
RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
Approve and adopt the Climate-Friendly Purchasing Policy as written and presented by the County's
Contracts/Purchasing Division.
SUMMARY/DISCUSSION:
The County of Monterey is a large consumer of goods and services. As such, the purchasing practices
of County departments can have a significant impact on our environment. By purchasing climate-
friendly products which have no or little impact on price or performance, the County can remain
fiscally responsible while promoting practices that help improve public health and safety, reduce
greenhouse gas emissions, and conserve natural resources.
According to the National Association of Counties, the most important benefit counties are realizing
from sustainability efforts is cost savings. Integrating climate-friendly products and services into our
current purchasing considerations and practices will assist the County in furthering not only its cost
saving efforts, but assist in reducing its carbon footprint.
The policy promotes the county-wide use of climate-friendly purchasing practices and identifies
several key areas where the County can begin to shift its procurement practices. The policy also
includes a section on implementation, evaluation and reporting.
OTHER AGENCY INVOLVEMENT:
The Contracts/Purchasing Division of the CAO has worked with the department of Public Works, the
Environmental Health Division of the Health Department, the Information Technology Department,
the Housing & Redevelopment Agency, and County Counsel's Office during the development of the
policy to ensure it is a collaborative effort. On January 27, 2011 the County's Alternative Energy &
Environment Committee approved the polic
PrepVbd j~y /// K Approved by:
Kristen Aldrich, MA III
Dated: May 6, 2011
Attachments:
Climate-Friendly Purchasing Policy
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