Title
a. Approve and authorize the Registrar of Voters to execute all necessary documents required to be awarded the Help America Vote Act (HAVA) federal election security funds, including but not limited to, executing Agreement 25G27127 with the Secretary of State's office to claim grant reimbursement through December 31, 2026, with the total amount not to exceed $8,325 for election security; and
b. Authorize the Registrar of Voters to execute future amendments to Agreement 25G27127.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Registrar of Voters to execute all necessary documents required to be awarded the Help America Vote Act (HAVA) federal election security funds, including but not limited to, executing Agreement 25G27127 with the Secretary of State's office to claim grant reimbursement through December 31, 2026, with the total amount not to exceed $8,325 for election security; and
b. Authorize the Registrar of Voters to execute future amendments to Agreement 25G27127.
SUMMARY:
The Elections Department has been awarded a HAVA federal election security grant to enhance election technology and strengthen overall election security.
DISCUSSION:
Under this Agreement, the Department may request reimbursement for eligible expenses incurred between July 1, 2026 through December 31, 2026, for a total amount of $8,325. Reimbursable costs include cybersecurity improvements, physical security upgrades and training for election staff.
OTHER AGENCY INVOLVEMENT/COMMITTEE ACTIONS:
The requested Agreement has been reviewed and approved by County Counsel as to form.
FINANCING:
There will be no cost to the County General Fund associated with this recommendation. The Department plans to incorporate grant related expenditures and offsetting reimbursement revenues into FY 2026-2027 of $8,325.
BOARD OF SUPERVISORS STRATEGIC PLAN GOALS:
This recommended action promotes an organization that practices efficient and effective resource management in the delivery of services that is in line with the Board’s strategic plan goals.
Mark a check to the related Board of Supervisors Strategic Plan Goals:
____ Well-Being and Quality of Life
____ Sustainable Infrastructure for the Present and Future
____ Safe and Resilient Communities
____ Diverse and Thriving Economy
____ Dynamic Organization and Employer of Choice
If does not fall under any of the above Board of Supervisors Strategic Plan Goals (Other):
_X_ Administrative
Prepared by: Mary Kikuchi, Management Analyst II, x1491
Approved by: Gina Martinez, Registrar of Voters, x1499
Attachments:
Exhibit A - Agreement 25G27127