File #: 09-940    Name:
Type: Minutes Status: Passed
File created: 7/21/2009 In control: Board of Supervisors
On agenda: 7/21/2009 Final action: 7/21/2009
Title: a. Approve and authorize the establishment of a new special revenue fund (Fund 17 - Self Insurance); a. Approve and authorize the establishment of a new special revenue fund (Fund 17 - Self Insurance);
Attachments: 1. Completed Board Order, 2. Signed Board Report

 

 

 

 

COMPLETED BOARD ORDER�"(��32

Before the Board of Supervisors in and for the

County of Monterey, State of California

Budget No: 09/10-014

a. Approve and authorize the establishment of a new

special revenue fund Fund 17  Self Insurance);

b. Approve and authorize an increase of $4,286,500 in

appropriations and revenues for Fund 17  Self

Insurance in FY 2009-10 Adopted Budget as detailed in

the attached Board Order 4/5ths vote required);

c. Authorize the Assistant County Administrative Officer

for Human Resources/Risk Management to oversee and

manage Fund 17; and

d. Direct the Auditor-Controller to increase appropriations

and revenue in the FY 2009-10 Adopted Budget as

detailed below.

Upon motion of Supervisor Parker, seconded by Supervisor Salinas, and carried by those

members present, the Board hereby:

a. Approved and authorized the establishment of a new special revenue fund Fund 17  Self

Insurance);

b. Approved and authorized an increase of $4,286,500 in appropriations and revenues for Fund

17  Self Insurance in FY 2009-10 Adopted Budget as detailed in the attached Board Order

4/5ths vote required);

c. Authorized the Assistant County Administrative Officer for Human Resources/Risk

Management to oversee and manage Fund 17; and

d. Directed the Auditor-Controller to increase appropriations and revenue in the FY 2009-10

Adopted Budget as detailed below:

Appropriation Unit  CAO021

Department  1050 CAO

Fund 17  Self Insurance

Dental Program Appropriations and Revenue of $3,365,000

Vision Program Appropriations and Revenue of 650,500

Disability Program Appropriations and Revenue of 120,000

EAP Program Appropriations and Revenue of 151,000

For a total increase in Appropriations and Revenue of $4,286,500.

PASSED AND ADOPTED this 21St day of July, 2009, by the following vote, to wit:

AYES: Supervisors Armenta, Salinas, Calcagno, Parker

NOES: None

ABSENT: Supervisor Potter

 

 

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COMPLETED BOARD ORDER�"(��32

I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby

certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in

the minutes thereof of Minute Book 75 for the meeting on July 21, 2009.

Dated: July 22, 2009 Gail T. Borkowski, Clerk of the Board of Supervisors

County of,M iterey, State of California

By

 

 

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SIGNED BOARD REPORTX��",��MONTEREY COUNTY BOARD OF SUPERVISORS

MEETING: July 21, 2009  Consent AGENDA NO.: REVISED 32

SUBJECT: a. Approve and authorize the establishment of a new special

revenue fund Fund 17  Self Insurance);

b. Approve and authorize an increase of $4,286,500 in

appropriations and revenues for Fund 17  Self Insurance in

FY 2009-10 Adopted Budget as detailed in the attached Board

Order 4/5ths vote required);

c. Authorize the Assistant County Administrative Officer for

Human Resources/Risk Management to oversee and manage

Fund 17; and

d. Direct the Auditor-Controller to increase appropriations and

revenue in the FY 2009-10 Adopted Budget as detailed in the

attached Board Order.

DEPARTMENT: County Administrative Office  Human Resources

RECOMMENDATION:

It is recommended that the Board of Supervisors:

a. Approve and authorize the establishment of a new special revenue fund Fund 17  Self

Insurance);

b. Approve and authorize an increase of $4,286,500 in appropriations and revenues for Fund

17  Self Insurance in FY 2009-10 Adopted Budget as detailed in the attached Board

Order 4/5ths vote required);

c. Authorize the Assistant County Administrative Officer for Human Resources/Risk

Management to oversee and manage Fund 17; and

d. Direct the Auditor-Controller to increase appropriations and revenue in the FY 2009-10

Adopted Budget as detailed in the attached Board Order.

SUMMARY/DISCUSSION:

This fund will provide transparency and the ability to effectively and efficiently manage

revenues and appropriations for the Dental, Vision, Employee Assistance Program EAP) and

Disability programs. Fund 17  Self Insurance will allow Risk Management to use dedicated

data streams to forecast and project self insurance reserves, conduct actuarial studies, set rates,

track revenues, and expenditures. Housing this information in Fund 17 will also assist in

completing the Fiscal Year audit by the County's external auditors. The revenue for this fund

comes from department allocations included in the FY 09-10 Adopted Budget) and employee

payroll contributions for employee plus one and family coverage for dental and vision insurance.

The expenditures in Fund 17 are the administrative fees, claims expenses and other overhead

expenses required to offer employee benefits programs to County employees.

The Assistant County Administrator  Human Resources/Risk Management is authorized to

oversee and manage Fund 17 and conduct internal operational or program reviews as needed. As

the County transitions to the Enterprise Resource Planning software Advantage Financial), fund

balances from the various employee benefits programs may be transferred from various past

 

 

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SIGNED BOARD REPORTX��",��employee benefits program accounts to new funds or accounts e.g., from Fund 40" to Fund

17). The Auditor-Controller agrees that conditions warrant his review or audit of employee

benefit programs as soon as practicable.

OTHER AGENCY INVOLVEMENT:

The Auditor-Controller concurs with this action.

FINANCING:

There is no cost to the County associated with this action. Fund 17  Self Insurance is self

supporting. Any monies remaining at the end of the year stay in the insurance and self insurance

reserves for these programs. Any shortfall that may occur during the year will be covered by the

current insurance reserves, subject to confirmation by audit, for these programs. The revenue for

this fund comes from department allocations included in the FY 09-10 Adopted Budget) and

employee payroll contributions for employee plus one and family coverage for dental and vision

insurance. The revenue and appropriations to be established for FY 2009-10 are as follows.

Dental Program $3,365,000 Vision Program 650,500

Disability Program

Prepared by: 120,000 EAP Program

Approved by: 151,000

Terri Cook

Management Analyst

796-3529

Date: July 14, 2009

Keith Honda

Assistant CAO  Human Resources

Cc: Mike Miller, Auditor-Controller

 

 

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