Title
Authorize payment to C&A Industries for a collection of invoices billed to Natividad Medical Center totaling $238,133 for ancillary registry services outstanding from Fiscal Year 2014-15.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Authorize payment to C&A Industries for a collection of invoices billed to Natividad Medical Center totaling $238,133 for ancillary registry services outstanding from Fiscal Year 2014-15.
SUMMARY/DISCUSSION:
On February 7, 2012, Natividad Medical Center (NMC) issued a Request for Proposals (RFP #9600-22) to initiate a fair and competitive process to establish Agreements for Ancillary Registry services at NMC. On July 24, 2012, the Board of Supervisors (BOS) approved Master Agreements (A-12281) which included an aggregate spending limit not to exceed $3,600,000 (or $1,200,000 per Fiscal Year) to be distributed across all Agreements as needed over a three year period ending June 30, 2015, with an option to extend for two additional one year periods.
Three additional contractors responded to the RFP in FY 2014-15 and were added to NMC's list of awarded vendors for providing ancillary services. On June 23, 2015, the BOS approved the additional three Agreements and also approved an additional $400,000 increase to the FY 2014-15 total aggregate spending limit, which increased the limit from $1,200,000 to $1,600,000 for FY 2014-15. The increased amount was requested due to a greater need for ancillary services for Radiology and Physical Therapy; a direct result of the implementation of NMC's Level Two Trauma Center in January 2015.
As NMC entered into FY 2015-16, invoices were received from C&A Industries for ancillary registry services rendered in FY 2014-15, which NMC is unable to pay because NMC had already expended $1,565,247 of the $1,600,000, and the opportunity to accrue the FY 2014-15 expenditures has past. Therefore, NMC request authorization to pay C&A Industries' outstanding FY 2...
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