Title
a. Approve and authorize the Contracts and Purchasing Officer or designee to execute a non-standard Agreement with KNOWiNK to lease 200 electronic poll books and provide software, maintenance, and support services in the period May 20, 2025 to May 20, 2027 for a total amount not to exceed $499,465; and
b. Approve and authorize the Contracts and Purchasing Officer or designee to sign up to two (2) future amendments of one (1) year each to this Agreement where amendments do not significantly alter the scope of work, and the cost of each amendment does not increase by more than 10% of the prior year’s cost, with an aggregate not to exceed amount of $622,889.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts and Purchasing Officer or designee to execute a non-standard Agreement with KNOWiNK to lease 200 electronic poll books and provide software, maintenance, and support services in the period May 20, 2025 to May 20, 2027 for a total amount not to exceed $499,465; and
b. Approve and authorize the Contracts and Purchasing Officer or designee to sign up to two (2) future amendments of one (1) year each to this Agreement where amendments do not significantly alter the scope of work, and the cost of each amendment does not increase by more than 10% of the prior year’s cost, with an aggregate not to exceed amount of $622,889.
SUMMARY/DISCUSSION:
The Elections Department seeks to lease 200 electronic poll books (e-poll books) for use in voting locations throughout the County for hardware, software, maintenance and support services. The total estimated cost for this equipment lease and software Agreement for three years is $499,465, consisting of hardware, software, maintenance and support services. The amount for the first year will not exceed $376,765, the second year cost will not exceed $53,430 and third year cost is $53,430 for software support and maintenance.
The proposed softwar...
Click here for full text