Title
Approve and authorize the Auditor/Controller to execute CGI Statement of Work No. 12 (SOW 12) in the amount of $8,218,497 to provide CGI Advantage Enterprise Resource Planning (ERP) System upgrade services for the implementation of the CGI Advantage ERP System version 3.10 (v3.10) production environment.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and authorize the Auditor/Controller to execute CGI Statement of Work No. 12 (SOW 12) in the amount of $8,218,497 to provide CGI Advantage Enterprise Resource Planning (ERP) System upgrade services for the implementation of the CGI Advantage ERP System version 3.10 (v3.10) production environment.
SUMMARY:
After eight years, the current version of our ERP system v3.7 has reached the end of its useful life and must be replaced. Statement of Work No. 12 (SOW 12) is the primary step in upgrading the CGI Technologies ERP system to version 3.10 (v3.10). It is the culmination of pre-upgrade effort/evaluation provided by SOW 11. SOW 11 provided insight as to the level of effort, and therefore the level of funding necessary to accomplish the required upgrade. It is estimated that the upgrade will require 18 months at a total cost of $14,806,765 which includes: $8,218,497 for contracting with CGI SOW 12, $3,694,991.44 in internal County employee time, $2,171,276.56 contract labor, $150,000 for office space, $122,000 for IT services and $450,000 for contingencies.
DISCUSSION:
The success of any going concern (including governments) that requires funding in order to provide services is absolutely dependent on that entities' ability to manage its financial resources. In The County of Monterey, the primary mechanism to manage financial resources is the CGI ERP v3.7. The effort to acquire resources for an ERP began prior to 2003. Resources became available in 2006, when the implementation planning began in earnest. As the planning progressed, it was increasingly appare...
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