Title
a. Authorize the Interim Director of Information Technology to execute a non-standard Agreement with QSI 2011 Inc., dba Questys Solutions, for software and support used for Records Management, in the annual amount of $109,096.14 for FY 2016-17, retroactive to September 1, 2016, $111,278.06 for FY 2017-18, and $113,503.62 for FY 2018-19 for a total aggregate amount not to exceed $ $333,878; and
b. Accept non-standard provisions as recommended by the Interim Director of Information Technology.
Report
RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
a. Authorize the Interim Director of Information Technology to execute a non-standard Agreement with QSI 2011 Inc., dba Questys Solutions, for software and support used for Records Management, in the annual amount of $109,096.14 for FY 2016-17, retroactive to September 1, 2016, $111,278.06 for FY 2017-18, and $113,503.62 for FY 2018-19 for a total aggregate amount not to exceed $ $333,878; and
b. Accept non-standard provisions as recommended by the Interim Director of Information Technology.
SUMMARY/DISCUSSION:
On May of 2002, the Board of Supervisors approved the purchase, implementation, and software support of the Digital Information Management Program which addressed the need for the county to automate the imaging and agenda building systems. This application allowed county departments to automate the document cataloging process and enabled the upload of documents electronically for archiving and future access while reducing the need for storage space previously necessary for paper file copies. Questys Solutions has since been the successor company that has provided the software updates and support need by the County.
The recommended software support agreement covers the following products: CMx, LSx, WFx, WebClient, Questys Link API, and Infolinx Records Management. The Agreement is generated by Questys and does not have the standard county liability and indemnification provisions; how...
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