Title
a. Authorize and direct the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute a non-standard Agreement with Democracy Live, Inc. to provide software for accessible electronic voter guide and ballot delivery, maintenance, hosting and support in an amount not to exceed $30,000; and
b. Approve the non-standard terms and conditions contained in the vendor's contract pursuant to the recommendation of the Registrar of Voters; and
c. Authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to execute one future extension for no more than one (1) successive term of one (1) year which does not significantly impact the scope of work or exceed $10,000 per year.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and direct the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute a non-standard Agreement with Democracy Live, Inc. to provide software for accessible electronic voter guide and ballot delivery, maintenance, hosting and support in an amount not to exceed $30,000; and
b. Approve the non-standard terms and conditions contained in the vendor's contract pursuant to the recommendation of the Registrar of Voters; and
c. Authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to execute one future extension for no more than one (1) successive term of one (1) year which does not significantly impact the scope of work or exceed $10,000 per year.
SUMMARY/ DISCUSSION:
This software maintenance and support software Agreement with Democracy Live, Inc. provides ADA compliant services for the delivery of electronic ballots and hosting of an accessible voter guide. Democracy Live, Inc. has provided these services successfully for the past five years. The proposed Agreement establishes continued services to cover annual license renewal, maintenance, support, web hosting and ballot delivery.
OTHER AGENCY INVOLVEMENT:
The offices of the County Couns...
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