Title
a. Approve and authorize the Contracts/Purchasing Officer to execute an agreement with SOVOS Compliance in the amount of $29,548.80 for the Fiscal Year ending June 30, 2016 to comply with the IRS reporting requirements of the Affordable Care Act and to issue 1095-C documents to all required employees; and
b. Accept Non-Standard County Liability Provisions as recommended by the Auditor-Controller; and
c. Authorize the Contracts/Purchasing Officer to sign renewals to the service agreement for up to two additional on year terms with the same non-standard contract provisions.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer to execute an agreement with SOVOS Compliance in the amount of $29,548.80 for the Fiscal Year ending June 30, 2016 to comply with the IRS reporting requirements of the Affordable Care Act and to issue 1095-C documents to all required employees; and
b. Accept Non-Standard County Liability Provisions as recommended by the Auditor-Controller; and
c. Authorize the Contracts/Purchasing Officer to sign renewals to the service agreement for up to two additional on year terms with the same non-standard contract provisions.
SUMMARY/DISCUSSION:
Under the Affordable Care Act (ACA), applicable large employers must offer certain health insurance to specific employee groups and report coverage information to the IRS for calendar year 2015. Employers must also issue IRS form 1095c to applicable employees. This agreement is to provide the necessary IRS reporting and 1095-C issuance for calendar year 2015.
At this time, the County is undergoing an ERP Upgrade. While the upgraded version of our Advantage system (3.10) will comply with ACA requirements, it is not certain our current system will be able to do so. If our current system is unable, and the County cannot provide the IRS with reporting requirements or provide employees with the IRS 1095-C docum...
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