Title
Authorize the County Purchasing Agent or their designee to execute a Renewal to the non-standard Agreement A-14778 between the County of Monterey and Codex Corp dba Guardian RFID, a radio-frequency identification technology system, effective May 26, 2026 to May 26, 2035 for a not to exceed amount of $478,160.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Authorize the County Purchasing Agent or their designee to execute a Renewal to the non-standard Agreement A-14778 between the County of Monterey and Codex Corp dba Guardian RFID, a radio-frequency identification technology system, effective May 26, 2026 to May 26, 2035 for a not to exceed amount of $478,160.
SUMMARY:
The Board of Supervisors approved the sole source non-standard Codex Corp Agreement A-14778 on June 23, 2020. The Monterey County Sheriff’s Office requests approval of this Amendment which will extend the term of the Agreement, update the current system, add additional devices to improve overall performance of the system and add the associated funding.
DISCUSSION:
The Monterey County Sheriff’s Office received approval to purchase the Guardian RFID system on June 23, 2020. This platform utilizes radio-frequency identification technology to automate essential correctional workflows, including the documentation of welfare checks, inmate movement, and program participation.
The Hernandez v. Monterey County settlement agreement requires precise and thorough documentation of jail operations, and the Guardian RFID system enables the Sheriff’s Office to meet these obligations by capturing operational data in real time. Staff presently spend significant time manually analyzing data and preparing reports using existing software systems. By incorporating these existing software capabilities into the proposed contract, many reporting tasks can be automated and streamlined, reducing manual work, staff hours, and duplicated effort.
Guardian RFID now serves as the primary ...
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