Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) to execute an Agreement with Shred It USA for document shredding services at NMC, with a term of July 1, 2015 through December 31, 2017 and whereby the total Agreement amount shall not to exceed $150,000; and
b. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) to execute future amendments to the Agreement to extend the term of the Agreement provided there is no significant change to the scope of services and provided the service rates do not exceed an increase of greater than 10%. (ADDED VIA ADDENDUM ON JUNE 19, 2015)
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) to execute an Agreement with Shred It USA for document shredding services at NMC, with a term of 07/01/2015 through 12/31/17 and whereby the total Agreement amount shall not to exceed $150,000.
b. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) to execute future amendments to the Agreement to extend the term of the Agreement provided there is no significant change to the scope of services and provided the service rates do not exceed an increase of greater than 10%.
SUMMARY/DISCUSSION:
Shred It USA is able to provide and empty over 100 consoles throughout the hospital to ensure appropriate destruction of confidential and patient care information. These consoles are positioned near nurses' stations, under admissions clerks' desks and in other areas as needed to ensure that important information is destroyed immediately.
Shred It USA provides weekly scheduled pickups and provides an unbroken chain of custody service to ensure sensitive day to day information is secure from the moment it is placed in the console until it is shredded on site at NMC. In addition Shred It USA provides hard drive and media destruction.
This new agreement is intended to replace th...
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