Title
Adopt a Resolution to:
a. Approve the Records Retention Schedule for Resource Management Agency (RMA) Planning for the storage and/or destruction of County records as set forth by federal and state laws, county codes, and policies; and
b. Authorize the Director of RMA-Planning or his or her designee to destroy or cause the destruction of County records in accordance with the approved Records Retention Schedule for Resource Management Agency (RMA) Planning.
(REF140036/RMA-Planning Records Retention Schedule)
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors adopt a Resolution to:
a. Approve the Records Retention Schedule for Resource Management Agency (RMA) Planning for the storage and/or destruction of County records as set forth by federal and state laws, county codes, and policies; and
b. Authorize the Director of RMA-Planning or his or her designee to destroy or cause the destruction of County records in accordance with the approved Records Retention Schedule for Resource Management Agency (RMA) Planning.
SUMMARY:
The Board of Supervisors adopted a County-wide Records Management Policy on July 1, 2014. A Board-approved records retention schedule for RMA-Planning will provide authorization for the storage and preservation of records and the prompt destruction of land use records once the designated retention period has expired.
DISCUSSION:
RMA-Planning produces land use records for discretionary and minor permits. In Fiscal Year 13-14, RMA Planning processed 874 projects to final decision. Currently, RMA-Planning records occupy over six thousand cubic feet in the County's Records Retention Center, as well as valuable work space in the Government Center. The timely scanning, shredding and recycling of these materials would reduce storage costs and improve the efficient management of RMA-Planning records.
RMA-Planning has created a Records Retention Schedule to address the retention of specific lan...
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