Title
Consider adopting a Resolution to:
a. Approve the revised Records Retention Schedule for Resource Management Agency (RMA). Planning for the storage and/or destruction of County records as set forth by federal and state laws, county codes, and policies; and
b. Authorize the Director of RMA-Planning or his or her designee to destroy or cause the destruction of County records in accordance with the approved Records Retention Schedule for Resource Management Agency (RMA) Planning.
Body
RECOMMENDATION:
It is recommended that the Board of Supervisors adopt a Resolution to:
a. Approve the revised Records Retention Schedule for Resource Management Agency (RMA) Planning for the storage and/or destruction of County records as set forth by federal and state laws, county codes, and policies; and
b. Authorize the Director of RMA-Planning or his or her designee to destroy or cause the destruction of County records in accordance with the approved Records Retention Schedule for Resource Management Agency (RMA) Planning.
SUMMARY:
The Board of Supervisors adopted the Records Retention Schedule for RMA-Planning on August 26, 2014. The revised Records Retention Schedule addresses the storage, preservation, and destruction of land use records for additional land use record types that were not addressed in the previous policy and revises the justification for records that are retained permanently.
DISCUSSION:
RMA-Planning produces land use records for discretionary and minor permits. In Fiscal Year 14-15, RMA Planning processed 1,041 projects to final decision. Currently, RMA-Planning records occupy over six thousand cubic feet in the County's Records Retention Center, as well as valuable work space in the Government Center. The timely scanning, shredding and recycling of these materials would reduce storage costs, allow easier access to records by the public and improve the efficient management of RMA-Planning records.
The Board of Supervisors adopte...
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