Title
a. Approve and authorize the County Clerk-Recorder or their designee to execute a non-standard agreement with Kofile Technologies, Inc., for the preservation and conservation of the County Clerk-Recorder’s index books, for a one (1) year term of July 1, 2026 through and including June 30, 2027 in an amount not to exceed $354,264; and
b. Accept non-standard language in the agreement provided by the vendor as recommended by the County Clerk-Recorder; and
c. Approve and authorize the County Clerk-Recorder or their designee to sign up to three amendments to the Agreement that do not exceed 10% ($35,427) with similar non-standard language provisions, that do not significantly alter the scope of work, for a total aggregate contract amount of not to exceed $389,691.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the County Clerk-Recorder or their designee to execute a non-standard agreement with Kofile Technologies, Inc., for the preservation and conservation of the County Clerk-Recorder’s index books, for a one (1) year term of July 1, 2026 through and including June 30, 2027 in an amount not to exceed $354,264; and
b. Accept non-standard language in the agreement provided by the vendor as recommended by the County Clerk-Recorder; and
c. Approve and authorize the County Clerk-Recorder or their designee to sign up to three amendments to the Agreement that do not exceed 10% ($35,427) with similar non-standard language provisions, that do not significantly alter the scope of work, for a total aggregate contract amount of not to exceed $389,691.
SUMMARY:
Since 2014, the Recorder’s Office has worked with Kofile Technologies, Inc. to restore the department’s books dating back to the 1800’s per Government Code section 27231 to ensure that these records are preserved for the future. The County Clerk-Recorder requests that the Board approve the proposed re...
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