Title
Receive and accept the Fiscal Year 2013-14 Year-end Estimate and Annual Three-Year Financial Forecast from ITD for the period of Fiscal Year (FY) 2014-15 through FY 2016-17.
Body
RECOMMENDATIONS:
It is recommended that the Board of Supervisors receive and accept the FY 2013-14 Year-end Estimate and Annual Three-Year Financial Forecast from ITD for the period of Fiscal Year (FY) 2014-15 through FY 2016-17.
SUMMARY/DISCUSSION:
The submitted forecast was received and accepted by the Budget Committee on April 3, 2014. The Information Technology Department (ITD) currently includes three general fund appropriation units - Information Technology, Telecommunications, and Records Retention. Beginning in FY 2014-15, ITD will have a completely different organizational structure. ITD will operate as a single general fund appropriation unit. Within the single appropriation unit, there will be seven (7) Units - ITD, Administration, Applications, Customer Support, Enterprise Operations, Infrastructure, and Security. Within these seven Units, there will be an additional breakout of twenty three (23) Sub-Units. The changes to ITD's organizational structure were necessary to allow for better tracking of revenue and expenses by functional area, and reporting out of Advantage - the County system of record. The change in accounting structure made it difficult to enter the three year forecast information into the County Performance Budgeting system, as the forecast is set-up to reflect the information under the prior ITD structure. ITD's FY 2014-15 budget information (which acts as a spring board for the future fiscal year forecasts), was captured, structured and now entered into the County system under the proposed new structure.
In addition to the above, ITD proposed an IT Capital replacement program. This required approval to move forward, and approval of funding source. Direction and approval was not determined until after the deadline for system entry...
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