Title
a. Approve and authorize the Contracts Purchasing Officer or Contracts Purchasing Supervisor to execute an Agreement with Xerox Corporation, to provide a multi-function Xerox C8155H2 copier for the Public Defender's Office, in the amount of $20,000, for a thirty-six-month term date retroactive from July 1, 2021 through June 30, 2024; and
b. Approve and authorize the Contracts Purchasing Officer or Contracts Purchasing Supervisor to execute up to three (3) amendments, subject to County Counsel review, extending the Agreement by one (1) year each, where total additional costs do not exceed 10% of the contract amount ($2,000) and the amendments do not alter significantly the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts Purchasing Officer or Contracts Purchasing Supervisor to execute an Agreement with Xerox Corporation, to provide a multi-function Xerox C8155H2 copier for the Public Defender's Office, in the amount of $20,000, for a thirty-six-month term date retroactive from July 1, 2021 through June 30, 2024; and
b. Approve and authorize the Contracts Purchasing Officer or Contracts Purchasing Supervisor to execute up to three (3) amendments, subject to County Counsel review, extending the Agreement by one (1) year each, where total additional costs do not exceed 10% of the contract amount ($2,000) and the amendments do not alter significantly the scope of work.
SUMMARY:
The Public Defender's office has upgraded to a Xerox copier model C8155 with Xerox Corporation that provides copy, print, scan, fax, email, translation & redaction capabilities.
DISCUSSION:
In June of 2018, the Public Defender's office contracted with Zoom Imaging Solutions to provide a Toshiba 5506 model copier for a term date of thirty-six months. Due to the volume and high-speed necessity for Legal Support Unit, the office decided to upgrade the Toshiba copier with a newer, faster & higher quality model...
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