Title
Receive and accept the fourth quarter financial report for the Information Technology Department (ITD) for FY 2013-14.
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
Receive and accept the fourth quarter financial report for the Information Technology Department (ITD) for FY 2013-14.
SUMMARY:
At the April 3, 2014 Budget Committee meeting, the committee requested that ITD submit quarterly financial reports to include information in relation to capital project expenditures. This report is ITD's initial submission per that request, and represents the quarterly report for the fourth quarter of FY 2013-14.
DISCUSSION:
In FY 2013-14 ITD has three operating units: Telecom (INF001); Information Technology (INF002); and Records Retention (INF004). Through FY 2013-14, each operating unit receives separately appropriated budget funds.
The attached report reflects information representing approved budget, actual / forecasted year end, and the estimated budget balance. The report reflects year to date information coupled with forecast figures associated with transactions that will transpire prior to final year end close.
This information is broken out by each operating unit as well as an overall summation of the Information Technology Department. Per the attached, each individual unit is anticipated to end the year with surplus budgeted appropriations. The General Fund Contribution (GFC) for the department is anticipated to reflect slight income.
Normally ITD receives no contribution from the General Fund as this Department has fee structures that are built to capture and cover all costs. For FY 2013-14, the Information Technology operating unit reflects a budgeted GFC of $290,381. This funding comes from a separate assignment fund set up with FY 2011-12 surplus GFC to be used for future costs associated with ITD customer needs. The $290,381 for FY 2013-14 was used towards the ITD service management tool replacement ...
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