Title
Receive an update on the Enterprise Resource Planning (ERP) Replacement Project Planning.
Report
RECOMMENDATION:
It is recommended that the Budget Committee receive an update on the Enterprise Resource Planning (ERP) Replacement Project Planning.
SUMMARY:
This agenda item is to provide the Budget Committee with an overall project status update on the ERP Replacement project including project funding and implementation costs to date. As of the date of this report, there is an anticipated cost overrun of $1.6M for FY25/26 as a result of Change Order 7 to extend the HCM implementation to January 2027. This is less than the original estimated overrun of $2M reported in February 2026. This is due to County resource costs being less than estimated and two vendor deliverables that will be deferred to FY26/27. Final FY25/26 costs will be confirmed pending final closure of the FY25/26 fiscal year. The FY26/27 Adopted Budget includes $4.2M for project costs in the current fiscal year.
DISCUSSION:
The last update provided to the committee was February 2026. It was communicated that Change Order 7 was required to extend the Oracle HCM (Human Capital Management) implementation from January 2026 to January 2027 due to County resource constraints and critical tasks remaining to be completed with payroll calculation being the most critical.
The objective is to provide the committee with an update on project progress, expenditures to date, and estimated project costs through FY26/27.
Scope:
Oracle ERP (Enterprise Resource Planning) went Live in Production as of July 1, 2026. The following functions are now being performed in Oracle: General Ledger, Billing, Cash Management, Accounts Payable, Accounts Receivable, Purchasing, Contracts, Asset Management, and Projects/Grants. The following functions will be implemented at a future date: Expenses/Procurement Card Integration and ACFR reporting.
The HCM project team continues to work on resolving Payroll calculation...
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