Title
a. Approve award of an Agreement with FASTER Asset Solutions to the County with a new Turn-Key Fleet Management Operations System, for the initial term beginning November 5, 2013, through and including November 5, 2018, with an aggregate value estimated not to exceed $360,000; and
b. Authorize the Contracts/Purchasing Officer to execute the Agreement and to sign future Amendments to the Agreement where the Amendments do not significantly change the scope of work or cause an increase in the Agreement annual rates of more than fifteen percent (15%).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve award of an Agreement with FASTER Asset Solutions to the County with a new Turn-Key Fleet Management Operations System, for the initial term beginning November 5, 2013, through and including November 5, 2018, with an aggregate value estimated not to exceed $360,000; and
b. Authorize the Contracts/Purchasing Officer to execute the Agreement and to sign future Amendments to the Agreement where the Amendments do not significantly change the scope of work or cause an increase in the Agreement annual rates of more than fifteen percent (15%)/
BACKGROUND:
On May 16, 2013, the County issued a Request for Proposal (RFP#10417) to solicit proposals from qualified vendors capable of providing the County Fleet Operations with a new Turn-Key Fleet Management System.
The County requires a new fleet management system to replace the existing fleet management module that is approximately ten (10) years old and is running on an outdated platform that is close to being retired. The current system hasn't received an update in roughly three (3) years. The Fleet Management system maintains the service records for approximately 1,500 vehicles, ranging from small equipment to full size trucks and heavy equipment, such as dozers and graders. The current system combines an electronic system supported heavily by a manual process, which a...
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