Title
Approve and authorize the Contracts/ Purchasing Officer or their designee to execute a retroactive Agreement back to July 1, 2024, through August 31, 2024, with Homeland Justice Systems, Inc., to provide a short-term license for Probation’s legacy Service Management System (SMS), Smart Probation in the total amount of $15,000 and aggregate term of July 1, 2024 through August 31, 2024.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and authorize the Contracts/ Purchasing Officer or their designee to execute a retroactive Agreement back to July 1, 2024, through August 31, 2024, with Homeland Justice Systems, Inc., to provide a short-term license for Probation’s legacy Service Management System (SMS), Smart Probation in the total amount of $15,000 and aggregate term of July 1, 2024 through August 31, 2024.
SUMMARY:
This Agreement provides for a short-term license for the Department’s former case management system (CMS), Smart Probation. Probation has transitioned to its new CMS, Tyler Supervision, and was completing data validation. For historical records, access to the data as contained in the former system’s software format was needed for the two-month period of July 1, 2024 - August 31, 2024.
DISCUSSION:
Smart Probation, has been utilized since 2011 and following procurement under the County code and established policies, the Department contracted with Tyler Technologies, Incorporated for a new case management system that could accommodate data integration with the County court system, as well as accommodating the growing pre-trial and juvenile justice realignment requirements which are critical for the support of daily operations and to maintain adequate data collection and mandated reporting for the department. Tyler Supervision went live in January 2024 and as the department finalized its transition to the new CMS, access to the historical information under Smart Probation provided by Homeland Justice, Inc. was ...
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